Job summary
Wessex NHS Procurement Limited is delighted to offer a fantastic opportunity to work with us.
Please note WPL does not hold a Home Office Workers Licence and therefore unable to offer sponsorship.
Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to Hampshire and Isle of Wight ICB, Southern Health FT, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton FT, Solent NHS Trust, South Central Ambulance Service or Hampshire Hospitals FT.
Main duties of the job
As a Theatres Stock Management Officer, you will work as part of a team to provide an efficient and reliable Materials Management Service throughout the Trust by setting up and maintaining ward/department stock profiles, (including high value 'non-stock' items procured directly from Suppliers) to meet clinical requirements.
You will produce and analyse reports in order to recommend and persuade user departments to follow Trust initiatives such as Standardisation and Rationalisation programs. Working under own initiative, responsible for all aspects of the day-to-day Materials Management operation for specifically allocated wards/departments.
To coordinate own workload to undertake counts to replenish stock to previously agreed levels using bar code data capture technology. Meeting ordering and delivery deadlines for consumables for patient care to be maintained by medical staff, assessing clinical requirements for urgent requests (i.e., procedural urgency/quality/price/supply route etc.) and implement effective ordering and distribution mechanisms. Download information to the computerised materials management system.
About us
At WPL we play a vital role for the NHS in Hampshire providing end-to-end procurement and supply chain services for University Hospital Southampton NHS Foundation Trust and Hampshire Hospitals NHS Foundation Trust. Wholly owned by both Trusts, at WPL you'll be part of the larger NHS family and contributing to improving healthcare across the region.Our services include strategic sourcing, value creation, tendering, contract and inventory management, distribution and materials management for hospitals in Southampton, Basingstoke, Winchester and Andover. You'll be part of a dynamic and like-minded team working with stakeholders on challenging targets to drive innovation, value and efficiency from procurement and supply.To recognise and reward your contribution, we provide a range of great staff benefits. You'll be eligible for a generous NHS pension scheme as well as all standard NHS terms of service and annual leave. Our employee benefits platform offers you discounts on a range of items, from the weekly grocery shop, high street shopping, days out with the family, and even holidays.To learn more about us, visit www.wessexprocurement.nhs.uk
Job description
Job responsibilities
You will produce and analyse reports in order to recommend and persuade user departments to follow Trust initiatives such as Standardisation and Rationalisation programs. Working under own initiative, responsible for all aspects of the day-to-day Materials Management operation for specifically allocated wards/departments.
To coordinate own workload to undertake counts to replenish stock to previously agreed levels using bar code data capture technology. Meeting ordering and delivery deadlines for consumables for patient care to be maintained by medical staff, assessing clinical requirements for urgent requests (i.e., procedural urgency/quality/price/supply route etc.) and implement effective ordering and distribution mechanisms. Download information to the computerised materials management system.
Please see candidate pack for more information
Job description
Job responsibilities
You will produce and analyse reports in order to recommend and persuade user departments to follow Trust initiatives such as Standardisation and Rationalisation programs. Working under own initiative, responsible for all aspects of the day-to-day Materials Management operation for specifically allocated wards/departments.
To coordinate own workload to undertake counts to replenish stock to previously agreed levels using bar code data capture technology. Meeting ordering and delivery deadlines for consumables for patient care to be maintained by medical staff, assessing clinical requirements for urgent requests (i.e., procedural urgency/quality/price/supply route etc.) and implement effective ordering and distribution mechanisms. Download information to the computerised materials management system.
Please see candidate pack for more information
Person Specification
Qualifications / training required
Essential
- Understanding Materials Management principles and process including stock control, ordering, invoicing and customer care skills, acquired through NVQ level 3 or foundation stage of CIPS or equivalent experience in a Materials Management role.
- Basic level experience of Windows applications Word and Excel.
- Good Standard of Education including Mathematics and English
Previous or relevant experience necessary
Essential
- Experience of being able to work under own initiative without direct supervision to achieve completion of tasks relating to own areas of responsibility.
- Demonstrable customer care skills with examples both on the telephone and in person.
- Have experience in previous job roles which required good organisational skills and prioritisation of workload.
Desirable
- Medical consumables product knowledge.
- Knowledge of NHS Purchase Order and Materials Management systems.
- Experience in working with NHS Procurement / Materials Management / Distribution.
- Supply Chain knowledge
- Knowledge of Health and Safety in the Workplace.
- Previous hospital or health service experience.
Aptitudes and skills required
Essential
- Ability to communicate effectively with all levels of staff
- Self-motivation
- Candidate must be numerate, literate and accurate
- Prioritises own workload when required.
- Computer literate with good accurate keyboard skills, Windows based applications, Word, Excel and inventory software systems.
- Have a methodical approach to checking own work.
- A team player whilst also being able to work alone when required
- Good verbal and written communication skills
- Strong eye for detail and ability to prioritise
Desirable
- Good people management skills
- Right first-time attitude to work
- Logical and consistent working career pattern
Person Specification
Qualifications / training required
Essential
- Understanding Materials Management principles and process including stock control, ordering, invoicing and customer care skills, acquired through NVQ level 3 or foundation stage of CIPS or equivalent experience in a Materials Management role.
- Basic level experience of Windows applications Word and Excel.
- Good Standard of Education including Mathematics and English
Previous or relevant experience necessary
Essential
- Experience of being able to work under own initiative without direct supervision to achieve completion of tasks relating to own areas of responsibility.
- Demonstrable customer care skills with examples both on the telephone and in person.
- Have experience in previous job roles which required good organisational skills and prioritisation of workload.
Desirable
- Medical consumables product knowledge.
- Knowledge of NHS Purchase Order and Materials Management systems.
- Experience in working with NHS Procurement / Materials Management / Distribution.
- Supply Chain knowledge
- Knowledge of Health and Safety in the Workplace.
- Previous hospital or health service experience.
Aptitudes and skills required
Essential
- Ability to communicate effectively with all levels of staff
- Self-motivation
- Candidate must be numerate, literate and accurate
- Prioritises own workload when required.
- Computer literate with good accurate keyboard skills, Windows based applications, Word, Excel and inventory software systems.
- Have a methodical approach to checking own work.
- A team player whilst also being able to work alone when required
- Good verbal and written communication skills
- Strong eye for detail and ability to prioritise
Desirable
- Good people management skills
- Right first-time attitude to work
- Logical and consistent working career pattern
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
