Job summary
Wessex NHS Procurement Limited is delighted to offer a fantastic opportunity to work with us.
Please see below for a detailed job description of the role.
This role will be based at The Winchester RHCH
Please note WPL does not hold a Home Office Workers Licence and therefore unable to offer sponsorship
Main duties of the job
Wessex Procurement Ltd (WPL) are looking for a motivated and reliable Stock Management Officer to join our team at the Royal County Hampshire Hospital in Winchester.
You'll play a key role in supporting our clinical teams by making sure wards and departments always have the right supplies available. Working independently, you'll take ownership of your allocated areas, managing stock levels and using barcode scanning technology to keep everything running smoothly day to day.
About us
At WPL, we play a key role in supporting the NHS in Hampshire, delivering end-to-end procurement and supply chain services for University Hospital Southampton NHS Foundation Trust and Hampshire Hospitals NHS Foundation Trust. As a wholly owned subsidiary of both Trusts, WPL offers the opportunity to contribute to the wider NHS family and improve healthcare services across the region.
Our services include strategic sourcing, value creation, tendering, contract management, inventory oversight, distribution, and materials management across Southampton, Basingstoke, Winchester, and Andover. Joining WPL means being part of a dynamic, forward-thinking team, working alongside stakeholders to drive innovation, efficiency, and value.
Employee Benefits:
- Generous NHS pension scheme
- NHS terms of service and annual leave
- Access to an employee benefits platform offering discounts on groceries, high street shopping, family outings, holidays, and more
For more information, visit:www.wessexprocurement.nhs.uk
Job description
Job responsibilities
To replenish, receipt, issue and stow stock using Inventory Management System (IMS), ensuring capture of lot number and expiry of products as required. Use IMS systems and devices to record transactional data. To perform cycle counts in Inventory Management System as per standard operating procedure. Provide advice to customers and liaise with suppliers using persuasive skills to improve performance and delivery within the supply chain service. To play an active role in setting up stock profiles to suit clinical requirements. Physically setting out storerooms and reflecting requirements into the computerised materials management system. Actively develops, implements and maintains managed inventory solutions into specialist areas with Stores Lead Liaise with procurement to facilitate 'best value' purchase of items required, guiding customers regarding value for money opportunities and responsible for spotting potential savings and recommending courses of action to manager, ensuring savings are recorded using appropriate methods and reported as required to the Stores Lead and relevant clinical lead. Raising requisitions for contracted or non-contracted items using appropriate system. Deliver, unpack and replenish stock to wards/departments storerooms and/or IMS systems, checking accuracy and ensuring that stock is rotated appropriately. To carry out good housekeeping duties to ensure tidiness and cleanliness of storerooms and encourage user departments to maintain the standard. To provide a liaison service between user departments and suppliers pursuant to providing a quality service by providing specialist supply chain knowledge to maximise clinical outputs, specialist supplier and product knowledge to staff and units as necessary. Effectively monitor and replenish consignment, specialised services devices (SSDP) and sale or return stocks held within departments, using applicable reports and tools in line with standard operating procedure. Lead and prioritise information for customers of any potential problems within the supply chain to ensure adequate stock, sourcing cost effective alternatives making available for use by the end user. Requests and acts upon data from suppliers, account managers representatives and Procurement Leads. Monitor stock availability, delivery times and back-orders. Identify outstanding orders using pre-defined reports and/or the online ordering system or electronic purchasing systems. Expedite orders with Procurement/supplier to minimise delays, escalating to supplies and clinical leads as appropriate. To ensure the receipt of credit notes or replacements for items which have been returned. Analyse departmental invoice discrepancies and implements resolution with suppliers, Procurement team and financial services. To maintain and update the computerised stock system and to produce and analyse reports from Inventory Management Systems. Providing advice to budget holders with recommendations for cost effective initiatives and user performance issues, e.g. make proposals to reduce stock levels or introduce more cost effective alternatives. To be the first point of contact for clinical staff regarding any queries/problems relating to process or procedure for the procurement of goods and services including new products and obsolete items. To run reports and analyse the data in order to undertake official reviews of products and stock levels, to review progress and to recommend, using persuasive influence, changes which will bring about further potential areas for development or savings and maximise cost effectiveness. To interrogate transactional data and analyse Materials Management statistical information to enable benchmarking, progress measurement and trends to be identified. To make suggestions regarding possible changes to the Materials Management Supervisor. To organize and maintain, with the user department, a plan for undertaking annual stock reviews, adju
Job description
Job responsibilities
To replenish, receipt, issue and stow stock using Inventory Management System (IMS), ensuring capture of lot number and expiry of products as required. Use IMS systems and devices to record transactional data. To perform cycle counts in Inventory Management System as per standard operating procedure. Provide advice to customers and liaise with suppliers using persuasive skills to improve performance and delivery within the supply chain service. To play an active role in setting up stock profiles to suit clinical requirements. Physically setting out storerooms and reflecting requirements into the computerised materials management system. Actively develops, implements and maintains managed inventory solutions into specialist areas with Stores Lead Liaise with procurement to facilitate 'best value' purchase of items required, guiding customers regarding value for money opportunities and responsible for spotting potential savings and recommending courses of action to manager, ensuring savings are recorded using appropriate methods and reported as required to the Stores Lead and relevant clinical lead. Raising requisitions for contracted or non-contracted items using appropriate system. Deliver, unpack and replenish stock to wards/departments storerooms and/or IMS systems, checking accuracy and ensuring that stock is rotated appropriately. To carry out good housekeeping duties to ensure tidiness and cleanliness of storerooms and encourage user departments to maintain the standard. To provide a liaison service between user departments and suppliers pursuant to providing a quality service by providing specialist supply chain knowledge to maximise clinical outputs, specialist supplier and product knowledge to staff and units as necessary. Effectively monitor and replenish consignment, specialised services devices (SSDP) and sale or return stocks held within departments, using applicable reports and tools in line with standard operating procedure. Lead and prioritise information for customers of any potential problems within the supply chain to ensure adequate stock, sourcing cost effective alternatives making available for use by the end user. Requests and acts upon data from suppliers, account managers representatives and Procurement Leads. Monitor stock availability, delivery times and back-orders. Identify outstanding orders using pre-defined reports and/or the online ordering system or electronic purchasing systems. Expedite orders with Procurement/supplier to minimise delays, escalating to supplies and clinical leads as appropriate. To ensure the receipt of credit notes or replacements for items which have been returned. Analyse departmental invoice discrepancies and implements resolution with suppliers, Procurement team and financial services. To maintain and update the computerised stock system and to produce and analyse reports from Inventory Management Systems. Providing advice to budget holders with recommendations for cost effective initiatives and user performance issues, e.g. make proposals to reduce stock levels or introduce more cost effective alternatives. To be the first point of contact for clinical staff regarding any queries/problems relating to process or procedure for the procurement of goods and services including new products and obsolete items. To run reports and analyse the data in order to undertake official reviews of products and stock levels, to review progress and to recommend, using persuasive influence, changes which will bring about further potential areas for development or savings and maximise cost effectiveness. To interrogate transactional data and analyse Materials Management statistical information to enable benchmarking, progress measurement and trends to be identified. To make suggestions regarding possible changes to the Materials Management Supervisor. To organize and maintain, with the user department, a plan for undertaking annual stock reviews, adju
Person Specification
Qualifications / training required
Essential
- Understanding Materials Management principles and process including stock control, ordering, invoicing and customer care skills, acquired through NVQ level 3 or foundation stage of CIPS or equivalent experience in a Materials Management role
- Basic level experience of Windows applications Word and Excel
- Good Standard of Education including Mathematics and English
Previous or relevant experience necessary
Essential
- Demonstrable customer care skills with examples both on the telephone and in person.
- Have experience in previous job roles which required good organisational skills and prioritisation of workload.
Desirable
- Medical consumables product knowledge
- Knowledge of NHS Purchase Order and Materials Management systems.
- Experience in working with NHS Procurement / Materials Management / Distribution.
- Supply chain knowledge
- Knowledge of Health and Safety in the Workplace
- Previous hospital or health service experience.
Aptitudes and skills required
Essential
- Computer literate with good accurate keyboard skills, Windows based applications, Word, Excel and inventory software systems
Values and Behavious
Essential
- Agile
- Supportive
- Trusted
- Engaged
- Responsive
Person Specification
Qualifications / training required
Essential
- Understanding Materials Management principles and process including stock control, ordering, invoicing and customer care skills, acquired through NVQ level 3 or foundation stage of CIPS or equivalent experience in a Materials Management role
- Basic level experience of Windows applications Word and Excel
- Good Standard of Education including Mathematics and English
Previous or relevant experience necessary
Essential
- Demonstrable customer care skills with examples both on the telephone and in person.
- Have experience in previous job roles which required good organisational skills and prioritisation of workload.
Desirable
- Medical consumables product knowledge
- Knowledge of NHS Purchase Order and Materials Management systems.
- Experience in working with NHS Procurement / Materials Management / Distribution.
- Supply chain knowledge
- Knowledge of Health and Safety in the Workplace
- Previous hospital or health service experience.
Aptitudes and skills required
Essential
- Computer literate with good accurate keyboard skills, Windows based applications, Word, Excel and inventory software systems
Values and Behavious
Essential
- Agile
- Supportive
- Trusted
- Engaged
- Responsive
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
