Job summary
Wessex NHS Procurement Limited is delighted to offer a fantastic opportunity to work with us.
Please see below for a detailed job description of the role.
Please note WPL does not hold a Home Office Workers Licence and therefore unable to offer sponsorship.
Main duties of the job
Attached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.
For an overview of the main duties of the role please see the 'Job Description and Main Responsibilities' section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.
About us
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated 'Good' by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.
All non-clinical roles may involve a mixture of on site and remote working, Specific details and flexible working options can be discussed as part of the interview process. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.
At WPL, we play an important role for the NHS, providing procurement and supply chain services to two of the largest acute NHS Trusts in Hampshire. You'll be part of a dynamic like-minded team, and with over 100 employees working collaboratively across four sites, you'll have the opportunity to be challenged and take your career to the next level.
Job description
Job responsibilities
As a Business Support Officer, youll lead on delivering gold-standard business and administrative support to teams across WPL. This is an exciting and fast-paced role, which has a wide-reaching impact across the business and where priorities can often change at short notice. Youll be the single point of contact for a number of business areas such as recruitment, HR, rostering, payroll, IT, communications and more. Youll take ownership of our internal newsletter, gathering stories and publishing it every 2 months, as well as keeping our new WPL website up to date. Youll work with a broad range of colleagues across WPL as well as within the two Trusts we support, organising meetings, preparing reports, assisting with events and much more, which means that no two days are the same.
To be successful in this role youll need to have a can-do attitude, good attention to detail, great relationship building skills, and the ability to get things done. Priorities often change, so youll need to be able to manage your workload as well as respond to changing needs, balancing what needs to be done today while still progressing larger projects that may take a few weeks to deliver. Youll also be handling sensitive information, so a high level of trustworthiness is essential. While this role can be challenging, its also incredibly rewarding. Supporting a relatively small business, youll build close relationships with many of the team. Youll help and support staff, take ownership of their queries and find the right solution for them. And the broad remit of the role will mean you can make a positive impact across the entire business.
Job description
Job responsibilities
As a Business Support Officer, youll lead on delivering gold-standard business and administrative support to teams across WPL. This is an exciting and fast-paced role, which has a wide-reaching impact across the business and where priorities can often change at short notice. Youll be the single point of contact for a number of business areas such as recruitment, HR, rostering, payroll, IT, communications and more. Youll take ownership of our internal newsletter, gathering stories and publishing it every 2 months, as well as keeping our new WPL website up to date. Youll work with a broad range of colleagues across WPL as well as within the two Trusts we support, organising meetings, preparing reports, assisting with events and much more, which means that no two days are the same.
To be successful in this role youll need to have a can-do attitude, good attention to detail, great relationship building skills, and the ability to get things done. Priorities often change, so youll need to be able to manage your workload as well as respond to changing needs, balancing what needs to be done today while still progressing larger projects that may take a few weeks to deliver. Youll also be handling sensitive information, so a high level of trustworthiness is essential. While this role can be challenging, its also incredibly rewarding. Supporting a relatively small business, youll build close relationships with many of the team. Youll help and support staff, take ownership of their queries and find the right solution for them. And the broad remit of the role will mean you can make a positive impact across the entire business.
Person Specification
Physical requirements of the post
Essential
- Health and physical abilities sufficient for the post (if necessary with reasonable adjustments with respect to the Equality Act).
Qualifications / training required
Essential
- Computer literate with good keyboard skills and ability to learn new systems quickly
- Knowledge of business and admin procedures and systems to level 4 standard (NVQ, higher apprenticeship, diploma) or equivalent experience.
Previous or relevant experience necessary
Essential
- Experience dealing with unexpected issues and situations, problem solving and developing procedures.
- Experience of working in a fast-paced customer focused environment
Desirable
- Experience within an Acute Trust or other healthcare sector.
Aptitudes and skills required
Essential
- Advanced Microsoft proficiency, especially with Word, PowerPoint, Excel and Outlook.
Values and behaviours
Essential
- Agile
- Supportive
- Trusted
- Engaged
- Responsive
Person Specification
Physical requirements of the post
Essential
- Health and physical abilities sufficient for the post (if necessary with reasonable adjustments with respect to the Equality Act).
Qualifications / training required
Essential
- Computer literate with good keyboard skills and ability to learn new systems quickly
- Knowledge of business and admin procedures and systems to level 4 standard (NVQ, higher apprenticeship, diploma) or equivalent experience.
Previous or relevant experience necessary
Essential
- Experience dealing with unexpected issues and situations, problem solving and developing procedures.
- Experience of working in a fast-paced customer focused environment
Desirable
- Experience within an Acute Trust or other healthcare sector.
Aptitudes and skills required
Essential
- Advanced Microsoft proficiency, especially with Word, PowerPoint, Excel and Outlook.
Values and behaviours
Essential
- Agile
- Supportive
- Trusted
- Engaged
- Responsive
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
