Job summary
Wessex NHS Procurement Limited is delighted to offer a fantastic opportunity to work with us.
Please see below for a detailed job description of the role.
Please note WPL does not hold a Home Office Workers Licence and therefore unable to offer sponsorship.
Main duties of the job
Wessex NHS Procurement Ltd is a wholly owned subsidiary of University Hospital Southampton NHS Foundation Trust and Hampshire Hospitals NHS Foundation Trust. The company provides end to end Procurement and Supply Chain services to hospitals in Basingstoke, Winchester, and Southampton.
Attached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.
For an overview of the main duties of the role please see the 'Job Description and Main Responsibilities' section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.
About us
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated 'Good' by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.
All non-clinical roles may involve a mixture of on site and remote working, Specific details and flexible working options can be discussed as part of the interview process. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.
Job description
Job responsibilities
Main Duties: Responsible for the Operations team to deliver a customer-focused and efficient service in the purchasing of goods and services. Day to day to management of a team, including a range of HR procedures which may include attendance, performance and appraisals. Undertaking training for the team in relevant procedures and processes. Ensuring procedures and processes are kept up to date. Plays a key role in the induction and training of new staff. Plans own workload and teams workload to ensure all order requests are processed, queries resolved and catalogues reviewed as required Ensures all reports are produced for line manager within specific time frames
Budget and Resource management . Support the team with CIP opportunities and catalogue management. Responsible for recording savings made using appropriate procedures Responsible for sourcing suppliers for goods and services in line with user department requirements.Training of Trust staff on e-procurement tools.
Communication Negotiates with suppliers and other external organizations to maximize value for money and cost improvement opportunities To communicate with suppliers to provide specific information in the form of a pre-purchase questionnaire in relation to procedures for purchasing medical equipment Establish, maintain, and manage supplier relationships where appropriate Provide support and assistance for charity / donation purchases and work with Finance and Charity departments to ensure all purchases are aligned with Trust protocol Communicate delays and discrepancies with customers, ensuring they are handled efficiently and appropriately
Analytical and Judgemental Skills To assess customer requirements for appropriate method of ordering and distribution (i.e., urgency/quality/price/supply route etc) Analyses financial and purchasing data to determine best value for money option To assess problem situations and determine in conjunction with customer or supplier the most appropriate method of resolution To understand and analyse spend information on specific products or services and relay the information to customers Identifies opportunities for contracting or tendering. Work closely with user departments to review goods and services purchased
Policy and Service Development Works according to laid down policies and procedures, suggesting amendments where feasible. Monitors supplier performance against contract KPIs (costs, quality, delivery timescales etc) and standing orders in conjunction with user departments. Assists the procurement lead with the development and implementation of departmental policies and procedures
Information Resources Enters data onto purchase ordering system and ensures orders are processed as per procedures Produces data on pricing information for comparison and informs customers Checks stock and availability information, ensuring goods are ordered using the appropriate method Ensure contract documentation compliance using the contracts register Uses e-tendering, contract and supplier management tool to undertake and manage mini competitions Facilitates and supports continuous improvement in Catalogue system
Research and Development Audits and surveys operations team work activities to ensure compliance with targets Undertakes market analysis to identify alternative suppliers which are able to offer the trust cost efficiencies with no detrimental clinical impact. Guides customers with regards to obtaining value for money within financial and purchasing procedures Discusses and agrees solutions to order/delivery queries with customers and suppliers To communicate any discrepancies in relation to products and services ordered with customers and category leads
Job description
Job responsibilities
Main Duties: Responsible for the Operations team to deliver a customer-focused and efficient service in the purchasing of goods and services. Day to day to management of a team, including a range of HR procedures which may include attendance, performance and appraisals. Undertaking training for the team in relevant procedures and processes. Ensuring procedures and processes are kept up to date. Plays a key role in the induction and training of new staff. Plans own workload and teams workload to ensure all order requests are processed, queries resolved and catalogues reviewed as required Ensures all reports are produced for line manager within specific time frames
Budget and Resource management . Support the team with CIP opportunities and catalogue management. Responsible for recording savings made using appropriate procedures Responsible for sourcing suppliers for goods and services in line with user department requirements.Training of Trust staff on e-procurement tools.
Communication Negotiates with suppliers and other external organizations to maximize value for money and cost improvement opportunities To communicate with suppliers to provide specific information in the form of a pre-purchase questionnaire in relation to procedures for purchasing medical equipment Establish, maintain, and manage supplier relationships where appropriate Provide support and assistance for charity / donation purchases and work with Finance and Charity departments to ensure all purchases are aligned with Trust protocol Communicate delays and discrepancies with customers, ensuring they are handled efficiently and appropriately
Analytical and Judgemental Skills To assess customer requirements for appropriate method of ordering and distribution (i.e., urgency/quality/price/supply route etc) Analyses financial and purchasing data to determine best value for money option To assess problem situations and determine in conjunction with customer or supplier the most appropriate method of resolution To understand and analyse spend information on specific products or services and relay the information to customers Identifies opportunities for contracting or tendering. Work closely with user departments to review goods and services purchased
Policy and Service Development Works according to laid down policies and procedures, suggesting amendments where feasible. Monitors supplier performance against contract KPIs (costs, quality, delivery timescales etc) and standing orders in conjunction with user departments. Assists the procurement lead with the development and implementation of departmental policies and procedures
Information Resources Enters data onto purchase ordering system and ensures orders are processed as per procedures Produces data on pricing information for comparison and informs customers Checks stock and availability information, ensuring goods are ordered using the appropriate method Ensure contract documentation compliance using the contracts register Uses e-tendering, contract and supplier management tool to undertake and manage mini competitions Facilitates and supports continuous improvement in Catalogue system
Research and Development Audits and surveys operations team work activities to ensure compliance with targets Undertakes market analysis to identify alternative suppliers which are able to offer the trust cost efficiencies with no detrimental clinical impact. Guides customers with regards to obtaining value for money within financial and purchasing procedures Discusses and agrees solutions to order/delivery queries with customers and suppliers To communicate any discrepancies in relation to products and services ordered with customers and category leads
Person Specification
Qualifications / training required
Essential
- CIPS Foundation Diploma in Purchasing & Supply (level 3) or able to demonstrate equivalent knowledge skills and experience
- Passed GCSE Mathematics and English
Desirable
- Member of CIPS or equivalent
Previous or relevant experience necessary
Essential
- Previous experience of buying in a procurement environment
- Market and supplier / product knowledge including Procedures, catalogue management and contract law
- Previous experience in a customer service environment
Desirable
- Procure to Pay system knowledge
- Vendor management
- Supply chain knowledge
- Working knowledge of public sector procurement processes
- Experience supervising or line managing staff
Aptitudes and skills required
Essential
- Computer literate with good keyboard skills
Special requirements of the post
Essential
- Travel required to customer and site locations
Values and behaviours
Essential
- Agile
- Supportive
- Trusted
- Engaged
Person Specification
Qualifications / training required
Essential
- CIPS Foundation Diploma in Purchasing & Supply (level 3) or able to demonstrate equivalent knowledge skills and experience
- Passed GCSE Mathematics and English
Desirable
- Member of CIPS or equivalent
Previous or relevant experience necessary
Essential
- Previous experience of buying in a procurement environment
- Market and supplier / product knowledge including Procedures, catalogue management and contract law
- Previous experience in a customer service environment
Desirable
- Procure to Pay system knowledge
- Vendor management
- Supply chain knowledge
- Working knowledge of public sector procurement processes
- Experience supervising or line managing staff
Aptitudes and skills required
Essential
- Computer literate with good keyboard skills
Special requirements of the post
Essential
- Travel required to customer and site locations
Values and behaviours
Essential
- Agile
- Supportive
- Trusted
- Engaged
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
