Job summary
WPL are excited to have an opening for a Materials Management Assistant.
The Materials Management Team based at UHS are responsible for the stock controlling and ordering of consumable products across over 100 requisition points. We use several systems to monitor our orders and manage the stock we control.
Main duties of the job
Attached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.
For an overview of the main duties of the role please see the 'Job Description and Main Responsibilities' section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.
About us
Wessex NHS Procurement Ltd is a joint venture subsidiary of University Hospital Southampton NHS Foundation Trust and Hampshire Hospitals NHS Foundation Trust. WPL provides end to end Procurement and Supply Chain services, including strategic sourcing, value creation, tendering, contract and inventory management, distribution and materials management in to hospitals in Basingstoke, Winchester, Andover and Southampton. All our hospital locations offer nearby green spaces, local historical attractions and National Parks right on our doorstep.
WPL recognises and rewards staff, as an employee you are our greatest asset. Our employees are eligible for all standard NHS terms and conditions of service including a generous NHS pension scheme and a wide range of competitive benefits and services, including access to numerous discounts on goods and services and support for your wellbeing from our occupational health team.
As a company we offer flexible work locations across the trusts hospitals and flexible working patterns will be considered against the needs of the service. We offer learning and development opportunities to progress and be promoted in your career as we believe you deserve the support to do your job to your best ability.
Job description
Job responsibilities
Main responsibilities:
- To work as part of a team to provide an efficient and reliable Materials Management Service throughout the Trust by setting up and maintaining ward/department stock profiles (including high value non-stock items procured directly from Suppliers), to meet clinical requirements.
- To produce and analyse reports in order to recommend and persuade user departments to follow Trust initiatives such as Standardisation and Rationalisation programs.
- Working under own initiative, responsible for all aspects of the day-to-day Materials Management operation for specifically allocated wards/departments.
- Coordinate own workload to undertake counts to replenish stock to previously agreed levels using bar code data capture technology. Meeting ordering and delivery deadlines for consumables in order for patient care to be maintained by medical staff.
- Assessing clinical requirements for urgent requests (i.e.., procedural urgency/quality/price/supply route etc.) and implement effective ordering and distribution mechanisms.
- Download information to the computerised materials management system.
What we are looking for:
- Understanding Materials Management principles and process including stock control, ordering, invoicing and customer care skills, acquired through NVQ level 3 or foundation stage of CIPS or equivalent experience in a Materials Management role.
- Experience of being able to work under own initiative without direct supervision to achieve completion of tasks relating to own areas of responsibility.
- Demonstrable customer care skills with examples both on the telephone and in person.
- Have experience in previous job roles which required good organisational skills and prioritisation of workload.
- Basic level experience of Windows applications Word and Excel.
Additional information:
This is a permanent role working 37.5 hours per week (Monday-Friday).
The Materials Management team is based at University Hospital Southampton and offers end users a smooth top up and stock management service.
Job description
Job responsibilities
Main responsibilities:
- To work as part of a team to provide an efficient and reliable Materials Management Service throughout the Trust by setting up and maintaining ward/department stock profiles (including high value non-stock items procured directly from Suppliers), to meet clinical requirements.
- To produce and analyse reports in order to recommend and persuade user departments to follow Trust initiatives such as Standardisation and Rationalisation programs.
- Working under own initiative, responsible for all aspects of the day-to-day Materials Management operation for specifically allocated wards/departments.
- Coordinate own workload to undertake counts to replenish stock to previously agreed levels using bar code data capture technology. Meeting ordering and delivery deadlines for consumables in order for patient care to be maintained by medical staff.
- Assessing clinical requirements for urgent requests (i.e.., procedural urgency/quality/price/supply route etc.) and implement effective ordering and distribution mechanisms.
- Download information to the computerised materials management system.
What we are looking for:
- Understanding Materials Management principles and process including stock control, ordering, invoicing and customer care skills, acquired through NVQ level 3 or foundation stage of CIPS or equivalent experience in a Materials Management role.
- Experience of being able to work under own initiative without direct supervision to achieve completion of tasks relating to own areas of responsibility.
- Demonstrable customer care skills with examples both on the telephone and in person.
- Have experience in previous job roles which required good organisational skills and prioritisation of workload.
- Basic level experience of Windows applications Word and Excel.
Additional information:
This is a permanent role working 37.5 hours per week (Monday-Friday).
The Materials Management team is based at University Hospital Southampton and offers end users a smooth top up and stock management service.
Person Specification
Qualifications / training required
Essential
- Understanding Materials Management principles and process including stock control, ordering, invoicing and customer care skills, acquired through NVQ level 3 or foundation stage of CIPS or equivalent experience in a Materials Management role
- Basic level experience of Windows applications Word and Excel
- Good Standard of Education including Mathematics and English
Previous or relevant experience necessary
Essential
- Experience of being able to work under own initiative without direct supervision to achieve completion of tasks relating to own areas of responsibility
- Demonstrable customer care skills with examples both on the telephone and in person
- Have experience in previous job roles which required good organisational skills and prioritisation of workload
Desirable
- Medical consumables product knowledge
- Knowledge of NHS Purchase Order and Materials Management systems
- Experience in working with NHS Procurement / Materials Management / Distribution
- Supply chain knowledge
- Knowledge of Health and Safety in the Workplace
- Previous hospital or health service experience
Values and behaviours
Essential
- Agile
- Supportive
- Trusted
- Engaged
- Responsive
Person Specification
Qualifications / training required
Essential
- Understanding Materials Management principles and process including stock control, ordering, invoicing and customer care skills, acquired through NVQ level 3 or foundation stage of CIPS or equivalent experience in a Materials Management role
- Basic level experience of Windows applications Word and Excel
- Good Standard of Education including Mathematics and English
Previous or relevant experience necessary
Essential
- Experience of being able to work under own initiative without direct supervision to achieve completion of tasks relating to own areas of responsibility
- Demonstrable customer care skills with examples both on the telephone and in person
- Have experience in previous job roles which required good organisational skills and prioritisation of workload
Desirable
- Medical consumables product knowledge
- Knowledge of NHS Purchase Order and Materials Management systems
- Experience in working with NHS Procurement / Materials Management / Distribution
- Supply chain knowledge
- Knowledge of Health and Safety in the Workplace
- Previous hospital or health service experience
Values and behaviours
Essential
- Agile
- Supportive
- Trusted
- Engaged
- Responsive
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
