Job summary
WPL are excited to have an opening for a Distribution Assistant to join our hard working and friendly team within the Supply Chain Department at University Hospital Southampton NHS Foundation Trust.
We are a friendly team of around 40 people on site with the aim of providing a world class service to the SGH Trust.
The working hours for this role are 7.5 hours a day, Monday to Friday based at the Southampton General Hospital.
Main duties of the job
Attached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.
For an overview of the main duties of the role please see the 'Job Description and Main Responsibilities' section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.
About us
At WPL we play a vital role for the NHS in Hampshire providing end-to-end procurement and supply chain services for University Hospital Southampton NHS Foundation Trust and Hampshire Hospitals NHS Foundation Trust. Wholly owned by both Trusts, at WPL you'll be part of the larger NHS family and contributing to improving healthcare across the region.
Our services include strategic sourcing, value creation, tendering, contract and inventory management, distribution and materials management for hospitals in Basingstoke, Winchester, Andover and Southampton. You'll be part of a dynamic and like-minded team working with stakeholders on challenging targets to drive innovation, value and efficiency from procurement and supply.
To recognise and reward your contribution we provide a range of great staff benefits. You'll be eligible for a generous NHS pension scheme as well as all standard NHS terms of service and annual leave. Our employee benefits platform offers you discounts on a range of items, from the weekly grocery shop, high street shopping, days out with the family, and even holidays. Some of our offices now operate on a hybrid model, where you can access the office space as required for your role, and work from home or the office as you see fit.
To learn more about us, visit www.wessexprocurement.nhs.uk
Job description
Job responsibilities
The successful candidate may be required to perform a number of roles, on a rotational basis, as outlined below:
a) Banksman - Controlling the movement of all delivery vehicles and pedestrians to ensure the safe access and egress of the B Level Loading Bay. Giving priority to Trust deliveries and Emergency vehicles. To uphold the compliance to SOPs for the safety of all employees, couriers, drivers, visitors and the public in relation to the Loading Bay area.
b) Receipts Providing the first line of the receipting process in line with the SOP and Trust SFIs.
c) Distribution To deliver materials received at Goods In, in compliance with departmental SOPs, to the point of order and ensure the return of delivery equipment (roll cages, Tote bins etc.) and delivery paperwork are returned.
d) Pharmacy Distribution To distribute pharmacy items in compliance with the relevant SOPs from either the Pharmacy Stores or the Dispensary.
e) Distribution Driver (*Specific Role) This role is filled on a rota basis (driving group C license essential for this sub role only) driving a van around to the outstations on the University Hospital Southampton site for the internal distribution and collection of items in those outstations
WHAT WERE LOOKING FOR
- Team player
- Enthusiastic Passion to drive results and provide great service
- Flexible
- Keen to learn
- Good organisational skills, including ability to prioritise workload.
- Good Customer Care skills
- Ability to use initiative.
- Attention to detail
ADDITIONAL INFORMATION
Interviews will be held on Monday, 31th July 2023
Should you have any queries, please use the contact details below to get in touch.
Job description
Job responsibilities
The successful candidate may be required to perform a number of roles, on a rotational basis, as outlined below:
a) Banksman - Controlling the movement of all delivery vehicles and pedestrians to ensure the safe access and egress of the B Level Loading Bay. Giving priority to Trust deliveries and Emergency vehicles. To uphold the compliance to SOPs for the safety of all employees, couriers, drivers, visitors and the public in relation to the Loading Bay area.
b) Receipts Providing the first line of the receipting process in line with the SOP and Trust SFIs.
c) Distribution To deliver materials received at Goods In, in compliance with departmental SOPs, to the point of order and ensure the return of delivery equipment (roll cages, Tote bins etc.) and delivery paperwork are returned.
d) Pharmacy Distribution To distribute pharmacy items in compliance with the relevant SOPs from either the Pharmacy Stores or the Dispensary.
e) Distribution Driver (*Specific Role) This role is filled on a rota basis (driving group C license essential for this sub role only) driving a van around to the outstations on the University Hospital Southampton site for the internal distribution and collection of items in those outstations
WHAT WERE LOOKING FOR
- Team player
- Enthusiastic Passion to drive results and provide great service
- Flexible
- Keen to learn
- Good organisational skills, including ability to prioritise workload.
- Good Customer Care skills
- Ability to use initiative.
- Attention to detail
ADDITIONAL INFORMATION
Interviews will be held on Monday, 31th July 2023
Should you have any queries, please use the contact details below to get in touch.
Person Specification
Qualifications
Essential
- English and Maths GCSE (or equivalent qualification)
- Basic level of experience of Microsoft Office applications including Word and Excel
- Good literacy and numeracy skills including clear verbal communication skills
Experience
Essential
- Experience or working in Stores / Distribution services role and an operational environment, contributing to operational objectives
- Knowledge of receipting, distribution and stock control
- Working as part of a team
- Have experience in previous job roles which required good organisational skills and prioritisation of own workload
- Experience in providing customer support and managing their expectations
Desirable
- Experience of using moving and handling equipment such as, roll cages, pallet trucks and flatbed trollies.
- Vehicle Banksman experience in a Loading Bay environment.
Aptitudes and skills
Essential
- Good organisational skills, including ability to prioritise workload
- Good Customer Care skills
- Ability to use initiative.
- Good persuasive skills
Desirable
- Ability to work under pressure.
Values and behaviours
Essential
- Agile
- Supportive
- Trusted
- Engaged
- Responsive
Person Specification
Qualifications
Essential
- English and Maths GCSE (or equivalent qualification)
- Basic level of experience of Microsoft Office applications including Word and Excel
- Good literacy and numeracy skills including clear verbal communication skills
Experience
Essential
- Experience or working in Stores / Distribution services role and an operational environment, contributing to operational objectives
- Knowledge of receipting, distribution and stock control
- Working as part of a team
- Have experience in previous job roles which required good organisational skills and prioritisation of own workload
- Experience in providing customer support and managing their expectations
Desirable
- Experience of using moving and handling equipment such as, roll cages, pallet trucks and flatbed trollies.
- Vehicle Banksman experience in a Loading Bay environment.
Aptitudes and skills
Essential
- Good organisational skills, including ability to prioritise workload
- Good Customer Care skills
- Ability to use initiative.
- Good persuasive skills
Desirable
- Ability to work under pressure.
Values and behaviours
Essential
- Agile
- Supportive
- Trusted
- Engaged
- Responsive
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
