Job summary
WPL are excited to have an opening for a Buyer in Basingstoke WPL offers fantastic training and development giving you the best possible opportunities to achieve the career you want. The buyer role is a great step into a procurement career and we can support you to further your qualifications, such as CIPS. You will be joining a brilliant team including a senior buyer and 2 other buyers within the Basingstoke side and working opposite another buying team on the Southampton side.
Main duties of the job
Attached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.
For an overview of the main duties of the role please see the 'Job Description and Main Responsibilities' section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.
About us
At WPL we play a vital role for the NHS in Hampshire providing end-to-end procurement and supply chain services for University Hospital Southampton NHS Foundation Trust and Hampshire Hospitals NHS Foundation Trust. Wholly owned by both Trusts, at WPL you'll be part of the larger NHS family and contributing to improving healthcare across the region. Our services include strategic sourcing, value creation, tendering, contract and inventory management, distribution and materials management for hospitals in Basingstoke, Winchester, Andover and Southampton. You'll be part of a dynamic and like-minded team working with stakeholders on challenging targets to drive innovation, value and efficiency from procurement and supply. To recognise and reward your contribution we provide a range of great staff benefits. You'll be eligible for a generous NHS pension scheme as well as all standard NHS terms of service and annual leave. Our employee benefits platform offers you discounts on a range of items, from the weekly grocery shop, high street shopping, days out with the family, and even holidays. Some of our offices now operate on a hybrid model, where you can access the office space as required for your role, and work from home or the office as you see fit. To learn more about us, visit www.wessexprocurement.nhs.uk
Job description
Job responsibilities
Your Responsibilities
- To support the Senior Buyer and Procurement Managers in thedelivery of the Cost Improvement Plan (C.I.P) and to ensure aneffective and efficient e-procurement service is provided to endusers.
- Provide a high level of customer service to both internal andexternal customers, using initiative to provide an effectiveprocurement service.
- Processing Non-Catalogue requisitions within an agreed time frame,ensuring that governance policies are adhered to and enforced,whilst continually reviewing requests to identify opportunities forcatalogue development and spotting trends to actively developfurther supplier contracts.
- Assist senior staff to implement change and seek to continuouslyimprove the service to our clients and enhance procurementexpertise
What we are looking for in a successful candidate
General Duties:
- Generate purchase orders from approved requisitions assigned to the Buyers workflow daily, within the agreed SLA, and using the Trust e-Procurement IT System
- Make use of national contracts where available.
- Spot trends and analyse product usage to identify opportunities to increase contract coverage working closely with the Strategic Team.
- Ensure catalogues are fit for purpose and kept up to date, using available data to advise decisions
- Advise customers on Standing Financial Instructions, including procurement governance requirements
- Provide management information when required to support work of contracting teams to increase contract coverage using the appropriate Contract Management IT System.
- Participate in team building, training, and development.
To build collaborative relationships:
- Communicate with and brief clinicians and other service users on costs and benefits associated with products/services.
- Seek to develop productive on-going relationships with end users and suppliers to achieve best value.
- Maintain regular contact with end users and suppliers; develop knowledge of service requirements and provide relevant information.
- Identify services that would increase the efficiency of those you support and take action to investigate and implement.
- Identify and network with contracting and materials management teams.
- Deal with urgent requests to ensure product availability to facilitate delivery of services, and adjust work plans and resources accordingly
- Align to WPL vision, procurement strategies, legislation, policiesand procedures and work plans to deliver the agreed portfolio ofprocurement projects.
Job description
Job responsibilities
Your Responsibilities
- To support the Senior Buyer and Procurement Managers in thedelivery of the Cost Improvement Plan (C.I.P) and to ensure aneffective and efficient e-procurement service is provided to endusers.
- Provide a high level of customer service to both internal andexternal customers, using initiative to provide an effectiveprocurement service.
- Processing Non-Catalogue requisitions within an agreed time frame,ensuring that governance policies are adhered to and enforced,whilst continually reviewing requests to identify opportunities forcatalogue development and spotting trends to actively developfurther supplier contracts.
- Assist senior staff to implement change and seek to continuouslyimprove the service to our clients and enhance procurementexpertise
What we are looking for in a successful candidate
General Duties:
- Generate purchase orders from approved requisitions assigned to the Buyers workflow daily, within the agreed SLA, and using the Trust e-Procurement IT System
- Make use of national contracts where available.
- Spot trends and analyse product usage to identify opportunities to increase contract coverage working closely with the Strategic Team.
- Ensure catalogues are fit for purpose and kept up to date, using available data to advise decisions
- Advise customers on Standing Financial Instructions, including procurement governance requirements
- Provide management information when required to support work of contracting teams to increase contract coverage using the appropriate Contract Management IT System.
- Participate in team building, training, and development.
To build collaborative relationships:
- Communicate with and brief clinicians and other service users on costs and benefits associated with products/services.
- Seek to develop productive on-going relationships with end users and suppliers to achieve best value.
- Maintain regular contact with end users and suppliers; develop knowledge of service requirements and provide relevant information.
- Identify services that would increase the efficiency of those you support and take action to investigate and implement.
- Identify and network with contracting and materials management teams.
- Deal with urgent requests to ensure product availability to facilitate delivery of services, and adjust work plans and resources accordingly
- Align to WPL vision, procurement strategies, legislation, policiesand procedures and work plans to deliver the agreed portfolio ofprocurement projects.
Person Specification
Qualifications
Essential
- Certificate in Purchasing & Supply (level 3) or able to demonstrate an equivalent level of knowledge, skills and experience
- Passed GCSE Mathematics and English
Desirable
- Understanding of contract law, EU Procurement law, Corporate Governance
- Member of CIPS or equivalent
Experience
Essential
- Knowledge and interest of office and/or procurement areas
Desirable
- Market and supplier / product knowledge including Procedures and catalogue management
- Track record of achieving cost reductions
- Experience of obtaining quotations
- Procure to Pay system knowledge
- Supply chain knowledge
- Experience in a customer service environment
- Working knowledge of public sector procurement processes
Aptitudes and skills
Essential
- Ability to communicate effectively with all levels of staff
- Ability to negotiate with suppliers and customers with persuasiveness
- Computer literate with good keyboard skills, Windows based applications, Word, Excel, purchasing and inventory software systems
- Good telephone manner
- Good verbal and written communication skills
- Strong eye for detail and ability to prioritise
Desirable
- Good people management skills
- Analytical
- Good listener
Values and behaviours
Essential
- Agile
- Supportive
- Trusted
- Engaged
- Responsive
- Ability to work alone and show initiative
- Drive for results and improvements
- Willingness to change and implement new ideas/concepts
- Team player
- Work within the rules, processes and procedures
Desirable
- Forward thinking
- Able to exploit enabling technologies and ecommerce
- Ambitious
- Able to identify personal development needs
Person Specification
Qualifications
Essential
- Certificate in Purchasing & Supply (level 3) or able to demonstrate an equivalent level of knowledge, skills and experience
- Passed GCSE Mathematics and English
Desirable
- Understanding of contract law, EU Procurement law, Corporate Governance
- Member of CIPS or equivalent
Experience
Essential
- Knowledge and interest of office and/or procurement areas
Desirable
- Market and supplier / product knowledge including Procedures and catalogue management
- Track record of achieving cost reductions
- Experience of obtaining quotations
- Procure to Pay system knowledge
- Supply chain knowledge
- Experience in a customer service environment
- Working knowledge of public sector procurement processes
Aptitudes and skills
Essential
- Ability to communicate effectively with all levels of staff
- Ability to negotiate with suppliers and customers with persuasiveness
- Computer literate with good keyboard skills, Windows based applications, Word, Excel, purchasing and inventory software systems
- Good telephone manner
- Good verbal and written communication skills
- Strong eye for detail and ability to prioritise
Desirable
- Good people management skills
- Analytical
- Good listener
Values and behaviours
Essential
- Agile
- Supportive
- Trusted
- Engaged
- Responsive
- Ability to work alone and show initiative
- Drive for results and improvements
- Willingness to change and implement new ideas/concepts
- Team player
- Work within the rules, processes and procedures
Desirable
- Forward thinking
- Able to exploit enabling technologies and ecommerce
- Ambitious
- Able to identify personal development needs
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
