Job summary
Research Facilitation Officer.
Are you ready to make a difference in the fight against cancer? Do you want to improve the lives of those living with cancer?
Velindre University NHS Trust is seeking a dynamic and motivated person to support the exciting developments within our Research Service, and its cutting-edge clinical research trials.
The Role.
As a Research Facilitation Officer, you will be pivotal in coordinating the setup, delivery, and ongoing management of our cancer clinical trials. You will ensure high-quality data management, maintain accurate records, and support compliance with Good Clinical Practice (GCP) and regulatory standards. This role involves close working with multidisciplinary clinical teams, research sponsors, and governance teams, to ensure the success co clinical trials across a diverse cancer research portfolio.
About you.
We are looking for a proactive individual with excellent organisation, communication, and information technology (IT) skills. You should have experience in clinical research or health settings, a keen eye for detail and the ability to manage multiple priorities in a dynamic environment.
This post is fixed term/secondment for 3 years until 31/03/2029. If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.
Main duties of the job
About us.
Velindre University NHS Trust is at the forefront of cancer research and treatment in Wales. With the opening of the new Velindre Cancer Centre (planned for 2027), we continue to revolutionise cancer care through innovative research programmes and commitment to patient-centred excellence. Join a team that is driving forward research in a wide range of cancer disease sites, contributing to better patient outcomes, and shaping the future of cancer treatment.
Key responsibilities.
Facilitate the smooth set-up and delivery of clinical trials in accordance with ethical, governance and regulatory requirements.
Maintain accurate, up-to-date research study files and ensure strict version control.
Co-ordinate research sponsor visits, including preparing case report forms and patient records.
Collaborate with investigators, research nurses, and support services to ensure the timely resolution of data queries.
Provide exceptional communication and support to the set-up, delivery, and ongoing management of clinical trials.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
About us
Here at Velindre University NHS Trust we are extremely proud of the specialist services we provide across the whole of Wales in our cutting-edge Velindre Cancer Centre and ouraward-winning Welsh Blood Service, as well as the expertise of our corporate functions that bring the two divisions together. We are also fortunate to host the NHS Wales Shared Services Partnership and Health Technology Wales and have developed strong partnership working with these expert services.
Formed in 1994, the Trust has a dedicated workforce that continuously strives to apply the key principles of value based healthcare through a wide array of roles. We play a vital role in the communities we support and have ambitious plans for the future to continue to improve the services we deliver. We strive to maintain our core values in everything we do by being; accountable, bold, caring and dynamic, and ensuring the best possible care for our patients and donors.
If you want to work for an organisation that prides itself on making a real difference and offers exciting career opportunities then Velindre University NHS Trust is the place for you.
Visit our website to find out more https://velindre.nhs.wales/
Job description
Job responsibilities
You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click "Apply now" to view in Trac.
Job description
Job responsibilities
You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click "Apply now" to view in Trac.
Person Specification
Qualifications & Knowledge
Essential
- Degree, or equivalent educational qualification, or relevant NHS experience, or other work related knowledge or experience.
- Possess previous experience within the NHS, or the field of health research, or clinical trials / research studies.
- Evidence of having undertaken International Council for Harmonisation Good Clinical Practice (ICH GCP) training within the last 2 years, or willingness to complete ICH GCP training within two months of appointment.
- Excellent communication and computer skills, including the use of Microsoft Office software packages.
Desirable
- Possess and demonstrate a detailed knowledge of, and / or experience in, the ethical, research governance, and regulatory / legislative requirements for the set up, delivery and ongoing management of clinical trials / research studies and associated processes, including but not limited to: International Council for Harmonisation (ICH) Good Clinical Practice (GCP). UK Policy Framework for Health and Social Care. UK: The Medicines for Human Use (Clinical trials) Regulations 2004, as amended. UK Data Protection Act, and General Data Protection Regulations (GDPR). Medicines and Healthcare products Regulatory Agency (MHRA). Health Research Authority (HRA) and Health and Care Research Wales (HCRW).
- Willingness to undertake training (e.g., ICH GCP, Managing Essential Documents in Research) essential to the role
- Possess and demonstrate a knowledge of research / medical terminology
- Working knowledge of quality systems and processes essential to the development, preparation, and maintenance of policies, standard operating procedures (SOPs), and work instructions
- Graduate in a health science or clinical research qualification
- Possess knowledge of Wales Clinical Portal (WCP) / Welsh Patient Administration System (WPAS) databases.
- Possess the ability to prepare / generate reports, posters, and presentations, preferably using Microsoft Office software.
- Possess further education / qualification in IT or project management.
Experience
Essential
- Possess previous experience in health research, clinical trials / research studies, within a hospital or the NHS environment.
Desirable
- Experienced in working to the ethical, research governance, and regulatory / legislative requirements for the set up, delivery and ongoing management of clinical trials / research studies and associated processes.
- Experience in working to clinical trials / research study methodology.
- Experience in using Wales Clinical Portal (WCP) / Welsh Patient Administration System (WPAS) databases.
Skills and Attributes
Essential
- Excellent computer skills for inputting data into and extracting information from databases.
- Excellent numerical and analytical skills.
- Excellent attention to detail and ability to work on own initiative.
- Well-developed and proven organisational ability, with the ability to multi-task and to prioritise workload.
- Excellent oral and written communication skills to all levels of staff.
- Excellent telephone manner and the ability to apply tact and sensitivity to establish trust and confidence.
- Effective interpersonal and influencing skills.
Desirable
- Experience conducting or carrying out clinical trials / research studies.
- The ability to demonstrate effective partnerships, working both within and outside of the organisation.
Other
Desirable
- Welsh Speaker (Level 1) or willingness to work towards learning to speak Welsh.
- Flexible approach to work and flexible attitude towards working hours to meet service needs.
- Ability to supervise a team.
- Team player.
- Enthusiastic.
- Motivated.
- Reliable.
- Punctual.
Person Specification
Qualifications & Knowledge
Essential
- Degree, or equivalent educational qualification, or relevant NHS experience, or other work related knowledge or experience.
- Possess previous experience within the NHS, or the field of health research, or clinical trials / research studies.
- Evidence of having undertaken International Council for Harmonisation Good Clinical Practice (ICH GCP) training within the last 2 years, or willingness to complete ICH GCP training within two months of appointment.
- Excellent communication and computer skills, including the use of Microsoft Office software packages.
Desirable
- Possess and demonstrate a detailed knowledge of, and / or experience in, the ethical, research governance, and regulatory / legislative requirements for the set up, delivery and ongoing management of clinical trials / research studies and associated processes, including but not limited to: International Council for Harmonisation (ICH) Good Clinical Practice (GCP). UK Policy Framework for Health and Social Care. UK: The Medicines for Human Use (Clinical trials) Regulations 2004, as amended. UK Data Protection Act, and General Data Protection Regulations (GDPR). Medicines and Healthcare products Regulatory Agency (MHRA). Health Research Authority (HRA) and Health and Care Research Wales (HCRW).
- Willingness to undertake training (e.g., ICH GCP, Managing Essential Documents in Research) essential to the role
- Possess and demonstrate a knowledge of research / medical terminology
- Working knowledge of quality systems and processes essential to the development, preparation, and maintenance of policies, standard operating procedures (SOPs), and work instructions
- Graduate in a health science or clinical research qualification
- Possess knowledge of Wales Clinical Portal (WCP) / Welsh Patient Administration System (WPAS) databases.
- Possess the ability to prepare / generate reports, posters, and presentations, preferably using Microsoft Office software.
- Possess further education / qualification in IT or project management.
Experience
Essential
- Possess previous experience in health research, clinical trials / research studies, within a hospital or the NHS environment.
Desirable
- Experienced in working to the ethical, research governance, and regulatory / legislative requirements for the set up, delivery and ongoing management of clinical trials / research studies and associated processes.
- Experience in working to clinical trials / research study methodology.
- Experience in using Wales Clinical Portal (WCP) / Welsh Patient Administration System (WPAS) databases.
Skills and Attributes
Essential
- Excellent computer skills for inputting data into and extracting information from databases.
- Excellent numerical and analytical skills.
- Excellent attention to detail and ability to work on own initiative.
- Well-developed and proven organisational ability, with the ability to multi-task and to prioritise workload.
- Excellent oral and written communication skills to all levels of staff.
- Excellent telephone manner and the ability to apply tact and sensitivity to establish trust and confidence.
- Effective interpersonal and influencing skills.
Desirable
- Experience conducting or carrying out clinical trials / research studies.
- The ability to demonstrate effective partnerships, working both within and outside of the organisation.
Other
Desirable
- Welsh Speaker (Level 1) or willingness to work towards learning to speak Welsh.
- Flexible approach to work and flexible attitude towards working hours to meet service needs.
- Ability to supervise a team.
- Team player.
- Enthusiastic.
- Motivated.
- Reliable.
- Punctual.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
