Senior Administration Manager

Job description

Job responsibilities

For more information on the Job Description and Responsibilities please click the link below.

More detail about the role

The post holder will provide business support to a directorate and will manage specific projects within a site or section of the organisation. The post holder will have responsibility for developing, implementing and monitoring business plans and will monitor progress to support performance improvement.

The post holder will focus on specific areas of work that support the Operational Management of the Medicine Division. In particular the post holder will oversee the recruitment process for many of the hard to fill roles within the Division. It could involve discussing job plan options with potential candidates and following up on any interest shown in the Trust, liaising with the Operational, Clinical and HR teams.

The post holder may manage a number of projects on behalf of the Group Manager and members of the Medicine Operational Team.

• Speciality Specific Information: To create and maintain good communications and working relationships with potential candidates for any hard to fill role within Medicine To manage specific standalone processes autonomously taking full responsibility for planning, co-ordinating and delivering the process to meet the essential business requirements of the department Managed defined projects within Medicine independently or elements of a project on behalf of the Medicine Operational team. Provide statistical analysis using the reporting systems and develop reporting tools e.g. E-Roster. Liaise professionally with external authorities either directly or on behalf of senior members of the operational management team. Observe and adhere to the strictest confidentiality regarding information to which you have access and to comply with the Data Protection Act. Report and collate performance report against agreed KPIs for the Medicine service including for divisional performance reporting. Any other duties as required, which are appropriate to the grade Line manage the Rota Manager and support the medicine rota team

We are looking for someone with excellent interpersonal skills who is positive with a can-do attitude. You will be solution focused and have the ability to effect change.

Working Pattern: 37.5 hours per week

Interview Date: Thursday 26th October 2023.

For further information please contact: Ali Cousins, Service Manager Medicine on 01271 442167 or alison.cousins2@nhs.net.

This is a fixed term contract for 18 months. For current NHS employees this post could be a secondment opportunity.

Preference will be given to staff with Priority and 'At Risk' status including NHS At Risk staff throughout Devon.

The Royal Devon University Healthcare NHS Foundation Trust reserves the right to close vacancy when sufficient applications have been received.

The Royal Devon University Healthcare NHS Foundation Trust was established in April 2022, bringing together the expertise of both the Royal Devon and Exeter NHS Foundation Trust and Northern Devon Healthcare NHS Trust.

Benefits

We will work together to maintain a culture that develops and supports you and your team.

This might include funding for a care certificate, a degree or leadership qualifications. Or it might include days off to study, engage in CPD or rotational placements to help you hone your skills. Wherever you are heading in the NHS, we'll help you get there.

Looking after you is important to us.

We strive to help our staff create a healthy work-life balance through flexible working schemes and our family friendly policies.

If you're starting out in the NHS, you'll start with 27 days paid annual leave (plus bank holidays), rising to 33 days plus bank holidays.

You'll benefit from access to our own comprehensive occupational health services, including counselling, onsite wellbeing activities and groups.

Salary is not the only financial benefit

You'll have access to an extensive range of staff discounts on shopping, fitness and leisure options and you can spread the cost of technology and home appliance purchases from major retailers.

You will also have access to other benefits including:

National discount services such as the Blue Light Card and Health Service Discounts.

Salary sacrifice options including our OFSTED rated outstanding nursery onsite at Exeter

Car lease schemes.

The NHS Pension scheme (one of the most generous and comprehensive in the UK).

Cycle to work scheme

These are just a few of the benefits available if the role is something you are interested in, we'd love to hear from you.

Person Specification

General Requirements

Essential

• See job description text above, and (where applicable) you can download a copy of the full job description

Desirable

• See job description text above, and (where applicable) you can download a copy of the full job description

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Royal Devon University Healthcare NHS Foundation Trust

Address

North Devon District Hospital

Raleigh Park

Barnstaple

Devon

EX31 4JB

Employer's website

https://royaldevon.nhs.uk/ (Opens in a new tab)