Royal Devon University Healthcare NHS Foundation Trust

Materials Management Assistant

This job is now closed

Job summary

You will be responsible for the provision of a Materials Management service to an allocated area of wards/departments. This is one of the more manual roles within Facilities as it means visiting wards as well as office-based work. You will need to be organised and show strong confident communication skills when working with end users especially when urgent orders are needed.

You need to be physically fit, this job can involve manual handling, pushing and pulling. You need to be adaptable to change, sometimes at short notice. Ensures stock and PPE is maintained at the appropriate levels using hand held data capture devices. Distribution of goods as required to each location, putting away stock and managing store rooms to agreed standards. Providing a comprehensive interface for Materials Management customers.

Main duties of the job

For more detail about the main duties of this role, please see the job description section below. As a key member of the Royal Devon University Healthcare NHS Foundation Trust, you will be joining an exceptional team working together to help our patients to stay healthy, when they need it most.

About us

Stretching across Northern, Eastern and Mid Devon, we have a workforce of over 15,000 staff, making us the largest employer in Devon. Our core services, which we provide to more than 615,000 people, cover more than 2,000 square miles across Devon, while some of our specialist services cover the whole of the peninsula, extending our reach as far as Cornwall and the Isles of Scilly.

We deliver a wide range of emergency, specialist and general medical services through North Devon District Hospital and the Royal Devon and Exeter Hospital (Wonford).

Alongside our two acute hospitals, we provide integrated health and social care services across a variety of settings, including community inpatient hospitals, outpatient clinics, and within peoples own homes. We also offer primary care services, a range of specialist community services, and Sexual Assault Referral Centres (SARC).

Our state-of-the-art equipment, leading technologies and strong links to local universities put us at the forefront of research and innovations, enabling us to provide world-class care to our local communities.

Its never been a more exciting time to join the Royal Devon, as youll help to shape our services as we continue along our integration journey.

Date posted

09 August 2023

Pay scheme

Agenda for change

Band

Band 2

Salary

£22,383 to £22,383 a year

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

185-33519-5013

Job locations

North Devon District Hospital

Raleigh Park

Barnstaple

Devon

EX31 4JB

Job description

Job responsibilities

For more information on the Job Description and Responsibilities please click the link below.

More detail about the role

To provide a professional and effective materials management and goods in service to meet the needs of the Trust
To prioritise ones, work to ensure the needs of the service.
To ensure the service is responsive to the demands placed upon it. Working closely with the wider Procurement team and budget holders to maintain all operational requirements.
To contribute to the on-going development and delivery of the materials management service.
Contribute to the delivery of a quality service to all patients, staff and visitors in accordance with the Trusts purpose and values.
To work on own initiative and manage their own, and the teams workload, prioritise that workload in agreement with the operations manager, ensuring that all commitments and deadlines are met.
To maintain records and provision of statistical information as required.

To assist the team as necessary in maintaining the electronic order processing system product

To assist as required, especially in improvements to the materials management department service, and identify cost saving opportunities.
To answer emails promptly and courteously and taking appropriate action
To answer telephones promptly and courteously, actioning and taking messages where appropriate.
To work on receipt point, receipting and receiving goods as required
To ensure allocated wards/departments have adequate Personal Protective Equipment

Key working relationships:

The post holder is required to deal effectively and professionally with staff of all levels throughout the Trust, the wider Healthcare community, external organisations. This will include verbal, written and electronic communications

The main contacts will be with:

Head of Facilities
Materials Management Operations Manager
Senior Directorate Buyers & Buyers
Administration staff
Materials Management and Goods In team
Ward Managers / Budget Holders
Nursing staff
Infection Control Staff
NHSSC
External suppliers & couriers

Working Pattern: 37.5 hours per week. Monday- Friday 08:00-16:00

Interview Date: To be confirmed.

For further information please contact: Ricky Chappell Materials Management Operations Manager on 4092 or email ricky.chappell1@nhs.net

This is a fixed term contract for 12 months. For current NHS employees this post could be a secondment opportunity.

Preference will be given to staff with Priority and 'At Risk' status including NHS At Risk staff throughout Devon.

The Royal Devon University Healthcare NHS Foundation Trust reserves the right to close vacancy when sufficient applications have been received.

The Royal Devon University Healthcare NHS Foundation Trust was established in April 2022, bringing together the expertise of both the Royal Devon and Exeter NHS Foundation Trust and Northern Devon Healthcare NHS Trust.

Benefits

We will work together to maintain a culture that develops and supports you and your team.

This might include funding for a care certificate, a degree or leadership qualifications. Or it might include days off to study, engage in CPD or rotational placements to help you hone your skills. Wherever you are heading in the NHS, we'll help you get there.

Looking after you is important to us.

We strive to help our staff create a healthy work-life balance through flexible working schemes and our family friendly policies.

If you're starting out in the NHS, you'll start with 27 days paid annual leave (plus bank holidays), rising to 33 days plus bank holidays.

You'll benefit from access to our own comprehensive occupational health services, including counselling, onsite wellbeing activities and groups.

Salary is not the only financial benefit

You'll have access to an extensive range of staff discounts on shopping, fitness and leisure options and you can spread the cost of technology and home appliance purchases from major retailers.

You will also have access to other benefits including:

National discount services such as the Blue Light Card and Health Service Discounts.

Salary sacrifice options including our OFSTED rated outstanding nursery onsite at Exeter

Car lease schemes.

The NHS Pension scheme (one of the most generous and comprehensive in the UK).

Cycle to work scheme

These are just a few of the benefits available if the role is something you are interested in, we'd love to hear from you.

Job description

Job responsibilities

For more information on the Job Description and Responsibilities please click the link below.

More detail about the role

To provide a professional and effective materials management and goods in service to meet the needs of the Trust
To prioritise ones, work to ensure the needs of the service.
To ensure the service is responsive to the demands placed upon it. Working closely with the wider Procurement team and budget holders to maintain all operational requirements.
To contribute to the on-going development and delivery of the materials management service.
Contribute to the delivery of a quality service to all patients, staff and visitors in accordance with the Trusts purpose and values.
To work on own initiative and manage their own, and the teams workload, prioritise that workload in agreement with the operations manager, ensuring that all commitments and deadlines are met.
To maintain records and provision of statistical information as required.

To assist the team as necessary in maintaining the electronic order processing system product

To assist as required, especially in improvements to the materials management department service, and identify cost saving opportunities.
To answer emails promptly and courteously and taking appropriate action
To answer telephones promptly and courteously, actioning and taking messages where appropriate.
To work on receipt point, receipting and receiving goods as required
To ensure allocated wards/departments have adequate Personal Protective Equipment

Key working relationships:

The main contacts will be with:

Head of Facilities
Materials Management Operations Manager
Senior Directorate Buyers & Buyers
Administration staff
Materials Management and Goods In team
Ward Managers / Budget Holders
Nursing staff
Infection Control Staff
NHSSC
External suppliers & couriers

Working Pattern: 37.5 hours per week. Monday- Friday 08:00-16:00

Interview Date: To be confirmed.

For further information please contact: Ricky Chappell Materials Management Operations Manager on 4092 or email ricky.chappell1@nhs.net

This is a fixed term contract for 12 months. For current NHS employees this post could be a secondment opportunity.

Preference will be given to staff with Priority and 'At Risk' status including NHS At Risk staff throughout Devon.

The Royal Devon University Healthcare NHS Foundation Trust reserves the right to close vacancy when sufficient applications have been received.

Benefits

We will work together to maintain a culture that develops and supports you and your team.

Looking after you is important to us.

We strive to help our staff create a healthy work-life balance through flexible working schemes and our family friendly policies.

If you're starting out in the NHS, you'll start with 27 days paid annual leave (plus bank holidays), rising to 33 days plus bank holidays.

You'll benefit from access to our own comprehensive occupational health services, including counselling, onsite wellbeing activities and groups.

Salary is not the only financial benefit

You'll have access to an extensive range of staff discounts on shopping, fitness and leisure options and you can spread the cost of technology and home appliance purchases from major retailers.

You will also have access to other benefits including:

National discount services such as the Blue Light Card and Health Service Discounts.

Salary sacrifice options including our OFSTED rated outstanding nursery onsite at Exeter

Car lease schemes.

The NHS Pension scheme (one of the most generous and comprehensive in the UK).

Cycle to work scheme

These are just a few of the benefits available if the role is something you are interested in, we'd love to hear from you.

Person Specification

General Requirements

Essential

See job description text above, and (where applicable) you can download a copy of the full job description

Desirable

See job description text above, and (where applicable) you can download a copy of the full job description

Person Specification

General Requirements

Essential

See job description text above, and (where applicable) you can download a copy of the full job description

Desirable

See job description text above, and (where applicable) you can download a copy of the full job description

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Royal Devon University Healthcare NHS Foundation Trust

Address

North Devon District Hospital

Raleigh Park

Barnstaple

Devon

EX31 4JB

Employer's website

https://royaldevon.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Royal Devon University Healthcare NHS Foundation Trust

Address

North Devon District Hospital

Raleigh Park

Barnstaple

Devon

EX31 4JB

Employer's website

https://royaldevon.nhs.uk/ (Opens in a new tab)