Non-Medical Secretary

Royal Devon University Healthcare NHS Foundation Trust

This job is now closed

Job summary

To assist in managing Senior Managers and team diaries
To organise and co-ordinate meetings including sourcing of suitable venue, time, equipment or virtually via Microsoft Teams
To provide minute/note taking at meetings, ensuring typed notes are circulated to attendees within the timeframes stipulated within Trust policies/standard operating procedures.
To create excel spreadsheets using information pulled in from various sources
To ensure that all documentation is produced to an excellent standard. This may include audio typing and personal dictation.
To maintain records and filing systems in line with Trust policies.
To operate an effective bring forward system, ensuring necessary range of papers are available to management team.
To undertake photocopying and distribution of papers as required.
To set up and maintain accurate and effective filing systems both paper based and electronic filing systems
To cover reception/location duties as required

Main duties of the job

For more detail about the main duties of this role, please see the job description section below. As a key member of the Royal Devon University Healthcare NHS Foundation Trust, you will be joining an exceptional team working together to help our patients to stay healthy, when they need it most.

About us

Stretching across Northern, Eastern and Mid Devon, we have a workforce of over 15,000 staff, making us the largest employer in Devon. Our core services, which we provide to more than 615,000 people, cover more than 2,000 square miles across Devon, while some of our specialist services cover the whole of the peninsula, extending our reach as far as Cornwall and the Isles of Scilly.

We deliver a wide range of emergency, specialist and general medical services through North Devon District Hospital and the Royal Devon and Exeter Hospital (Wonford).

Alongside our two acute hospitals, we provide integrated health and social care services across a variety of settings, including community inpatient hospitals, outpatient clinics, and within peoples own homes. We also offer primary care services, a range of specialist community services, and Sexual Assault Referral Centres (SARC).

Our state-of-the-art equipment, leading technologies and strong links to local universities put us at the forefront of research and innovations, enabling us to provide world-class care to our local communities.

Its never been a more exciting time to join the Royal Devon, as youll help to shape our services as we continue along our integration journey.

Date posted

13 July 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year

Contract

Permanent

Working pattern

Full-time

Reference number

185-24896-4735

Job locations

Newcourt House

Newcourt Drive

Exeter

Devon

EX2 7JU

Job description

Job responsibilities

For more information on the Job Description and Responsibilities please click the link below.

More detail about the role:

An exciting opportunity has arisen for a Secretary to work alongside the Admin Team Leader as part of a small friendly team in support of the Finance Senior Leadership Team and the wider Finance Team working at a community site based at Newcourt House, Exeter.

Working Pattern: 37.5 hours per week. Monday to Friday 8.30 - 4.30

Interview Date: Friday 4th August 2023.

For further information please contact: Lynn Jolly, Team Leader on 01392 356196 or lynn.jolly@nhs.net

Preference will be given to staff with Priority and 'At Risk' status including NHS At Risk staff throughout Devon.

The Royal Devon University Healthcare NHS Foundation Trust reserves the right to close vacancy when sufficient applications have been received.

The Royal Devon University Healthcare NHS Foundation Trust was established in April 2022, bringing together the expertise of both the Royal Devon and Exeter NHS Foundation Trust and Northern Devon Healthcare NHS Trust.

Benefits

We will work together to maintain a culture that develops and supports you and your team.

This might include funding for a care certificate, a degree or leadership qualifications. Or it might include days off to study, engage in CPD or rotational placements to help you hone your skills. Wherever you are heading in the NHS, we'll help you get there.

Looking after you is important to us.

We strive to help our staff create a healthy work-life balance through flexible working schemes and our family friendly policies.

If you're starting out in the NHS, you'll start with 27 days paid annual leave (plus bank holidays), rising to 33 days plus bank holidays.

You'll benefit from access to our own comprehensive occupational health services, including counselling, onsite wellbeing activities and groups.

Salary is not the only financial benefit

You'll have access to an extensive range of staff discounts on shopping, fitness and leisure options and you can spread the cost of technology and home appliance purchases from major retailers.

You will also have access to other benefits including:

National discount services such as the Blue Light Card and Health Service Discounts.

Salary sacrifice options including our OFSTED rated outstanding nursery onsite at Exeter

Car lease schemes.

The NHS Pension scheme (one of the most generous and comprehensive in the UK).

Cycle to work scheme

These are just a few of the benefits available if the role is something you are interested in, we'd love to hear from you.