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University Hospitals Birmingham NHS Foundation Trust

Band 4 Medical Secretary - Hands and PNI

The closing date is 07 April 2026

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Job summary

We are excited to announce that we are looking for a Band 4 Medical Secretary to work in the busy Hands and Peripheral Nerve Injury department at the Queen Elizabeth Hospital to cover maternity within the department. You will be working with an established and friendly team of medical secretaries.

The successful candidate would be required to work core-working hours from Monday-Friday totalling 37.5 hours a week throughout the 9 month contract.

If the above is of interest to you and would like any further information about the role or department prior to interview, then please get in touch, contact number: 0121 371 4948, abigail.taramasco@uhb.nhs.uk.

Main duties of the job

To provide and receive complex information on a daily basis. To exercise initiative and judgement based on acquired knowledge and experience when dealing with enquiries of a clinical and non-clinical nature.

To touch type from audio and / or shorthand the following documents: clinical letters; results letters; discharge summaries; reports in response to complaints; This requires an understanding of medical terminology, phraseology and medications, as well as high levels of concentration.

Other duties consist of diary management, clinic cancellations and setting up of extra clinics. Monitoring both inpatient and outpatient waiting lists. Looking at rotas and reorganising clinics due to ward weeks, on call, annual and study leave.

Provide excellent telephone skills. Accurately record telephone messages and other enquiries and refer as appropriate.

About us

University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.

Details

Date posted

26 March 2026

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,485 to £30,162 a year

Contract

Fixed term

Duration

9 months

Working pattern

Full-time, Flexible working

Reference number

14531

Job locations

Queen Elizabeth Hospital

Mindelsohn Way

Birmingham

West Midlands

B15 2TH


Job description

Job responsibilities

*Please Note : For a detailed job description for this vacancy, please see attached Job Description*

Job description

Job responsibilities

*Please Note : For a detailed job description for this vacancy, please see attached Job Description*

Person Specification

Qualifications

Essential

  • Good General Education (eg. GCSE
  • English and Maths A-C) GCSE Level 9-4
  • * Business Administration NVQ level 3 or
  • equivalent experience in a clerical
  • environment
  • * AMSPAR Certificate/equivalent
  • qualification or equivalent knowledge of
  • medical terminology
  • * Working knowledge of medical
  • terminology

Experience

Essential

  • Experience of working as a Medical
  • Secretary
  • * Experience of dealing with the
  • Public/Customer service experience
  • * Experience of working with a range of
  • Microsoft Office packages (e.g. Word,
  • Excel and Outlook)
  • * Experience of using IT systems
  • * Experience of working in Healthcare
  • * Good Organisational skills
  • * Able to use own initiative and deal with
  • the unpredictable
  • * Able to work under pressure and to multitask
  • * Able to work to deadlines

Desirable

  • Experience of working in a busy environment

Additional Criteria

Essential

  • Work effectively and flexibly as part of a
  • team to meet the needs of the services
  • * Confident in dealing with people at all
  • levels
  • * Must be able to demonstrate an
  • understanding of equality and diversity
  • * Mature open and flexible approach to
  • work
  • * Demonstrates care and compassion
  • * Good inter-personal and communication
  • skills
  • * Good organisational skills
  • * Team Player
  • * Conscientious
  • * Demonstrates reliability, motivation and
  • commitment
  • * Ability to travel to multiple sites

Desirable

  • Ability to work under pressure and deal with
  • stressful situations
Person Specification

Qualifications

Essential

  • Good General Education (eg. GCSE
  • English and Maths A-C) GCSE Level 9-4
  • * Business Administration NVQ level 3 or
  • equivalent experience in a clerical
  • environment
  • * AMSPAR Certificate/equivalent
  • qualification or equivalent knowledge of
  • medical terminology
  • * Working knowledge of medical
  • terminology

Experience

Essential

  • Experience of working as a Medical
  • Secretary
  • * Experience of dealing with the
  • Public/Customer service experience
  • * Experience of working with a range of
  • Microsoft Office packages (e.g. Word,
  • Excel and Outlook)
  • * Experience of using IT systems
  • * Experience of working in Healthcare
  • * Good Organisational skills
  • * Able to use own initiative and deal with
  • the unpredictable
  • * Able to work under pressure and to multitask
  • * Able to work to deadlines

Desirable

  • Experience of working in a busy environment

Additional Criteria

Essential

  • Work effectively and flexibly as part of a
  • team to meet the needs of the services
  • * Confident in dealing with people at all
  • levels
  • * Must be able to demonstrate an
  • understanding of equality and diversity
  • * Mature open and flexible approach to
  • work
  • * Demonstrates care and compassion
  • * Good inter-personal and communication
  • skills
  • * Good organisational skills
  • * Team Player
  • * Conscientious
  • * Demonstrates reliability, motivation and
  • commitment
  • * Ability to travel to multiple sites

Desirable

  • Ability to work under pressure and deal with
  • stressful situations

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

University Hospitals Birmingham NHS Foundation Trust

Address

Queen Elizabeth Hospital

Mindelsohn Way

Birmingham

West Midlands

B15 2TH


Employer's website

https://www.uhb.nhs.uk/jobs.htm (Opens in a new tab)

Employer details

Employer name

University Hospitals Birmingham NHS Foundation Trust

Address

Queen Elizabeth Hospital

Mindelsohn Way

Birmingham

West Midlands

B15 2TH


Employer's website

https://www.uhb.nhs.uk/jobs.htm (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Hiring Manager

Abigail Taramasco

abigail.taramasco@uhb.nhs.uk

01213714948

Details

Date posted

26 March 2026

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,485 to £30,162 a year

Contract

Fixed term

Duration

9 months

Working pattern

Full-time, Flexible working

Reference number

14531

Job locations

Queen Elizabeth Hospital

Mindelsohn Way

Birmingham

West Midlands

B15 2TH


Supporting documents

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