Job summary
The post-holder will be responsible for managing, raising, negotiating and monitoring all external medical equipment maintenance contracts for both QEHB and external Service Level Agreement sites.
The post-holder will be responsible for the provision of a comprehensive administrative and secretarial service for the department/directorate. The post holder will provide leadership to administration, secretarial, Clerical and receptionist staff within the post holder's portfolio.
The post holder will be a key member of the management team and will undertake corporate roles and responsibilities in accordance with the grade and nature of the post.
It is the responsibility of the post holder to ensure they have knowledge of all departmental procedures relevant to the job and ensure that staff for whom they are responsible adhere to them.
Support the use and implementation of the Departmental Equipment Management System.
Have the knowledge of and support the use of the Department's Quality Management System.
Main duties of the job
To be responsible for the management of medical equipment external maintenance contracts for medical and lab equipment for QEHB and external service level agreement sites.
To be responsible for negotiating financial costs for medical equipment external maintenance contracts ensuring best value for the Trust is maintained at all times.
To be responsible for raising medical equipment external maintenance contracts either direct with the companies, through Bravo or via frameworks such as NHS Supply Chain, North of England Commercial Procurement Collaborative Framework, and Shared Business Services Framework.
To actively monitor all service visits are completed by the companies and sign off jobs on the department's equipment management system once the service report sheets are received.
To actively chase companies where no service reports sheets have been received to ensure service visits have been completed within the contractual requirements and allocated maintenance period.
Review the medical equipment inventory on a regular basis to establish all required medical equipment coming out of warranty is placed on the required maintenance contract.
Provide monthly reports to Associate Director -- Medical Engineering detailing Contract information including total savings to date and number of service visits completed.
To line manager the administration team including sickness absence, appraisals, training and development needs of the administration team etc.
About us
University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.
Job description
Job responsibilities
*Please Note : For a detailed job description for this vacancy, please see attached Job Description*
Job description
Job responsibilities
*Please Note : For a detailed job description for this vacancy, please see attached Job Description*
Person Specification
Qualifications
Essential
- Degree in Business Administration or relevant subject or equivalent experience and training
Experience
Essential
- *Significant experience in managing and negotiating maintenance contracts.
- *Significant experience of managing a team
- *Experience of working in an administrative role with a proven track record of problem solving
- *Experience of managing multiple contracts at the same time
- *Experience of managing schedules using own judgement when dealing with conflicting appointments and priorities.
- *High proficiency of working with a range of Microsoft Office Packages (eg. Word, Excel and Outlook).
- *Experience of using IT systems.
- *Experience of working in a busy environment working independently and exercising judgement and decision-making skill.
Desirable
- *Experience of working in healthcare
Additional Criteria
Essential
- *Self motivated with ability to work as part of a team.
- *Committed to Health and Safety.
- *Capable of producing high standard of work.
- *Ability to work under pressure.
- *Ability to work under supervision.
- *Willing to under go further training.
- *Effective communication skills & motivator of others.
- *Lateral thinking with a pragmatic, problem solving approach.
- *Professional
- *Confident
- *Ability to advise in purchasing equipment in line with established contracts
- *Ability to effectively liaise with companies
- *Confident in dealing with people at all levels.
- *Must be able to demonstrate an understanding of equality and diversity.
- *Mature open and flexible approach to work.
- *Demonstrates care and compassion.
- *Good inter-personal and communication skills.
- *Good organisational skills.
- *Team Player
- *Conscientious
- *Demonstrates reliability, motivation and commitment.
Person Specification
Qualifications
Essential
- Degree in Business Administration or relevant subject or equivalent experience and training
Experience
Essential
- *Significant experience in managing and negotiating maintenance contracts.
- *Significant experience of managing a team
- *Experience of working in an administrative role with a proven track record of problem solving
- *Experience of managing multiple contracts at the same time
- *Experience of managing schedules using own judgement when dealing with conflicting appointments and priorities.
- *High proficiency of working with a range of Microsoft Office Packages (eg. Word, Excel and Outlook).
- *Experience of using IT systems.
- *Experience of working in a busy environment working independently and exercising judgement and decision-making skill.
Desirable
- *Experience of working in healthcare
Additional Criteria
Essential
- *Self motivated with ability to work as part of a team.
- *Committed to Health and Safety.
- *Capable of producing high standard of work.
- *Ability to work under pressure.
- *Ability to work under supervision.
- *Willing to under go further training.
- *Effective communication skills & motivator of others.
- *Lateral thinking with a pragmatic, problem solving approach.
- *Professional
- *Confident
- *Ability to advise in purchasing equipment in line with established contracts
- *Ability to effectively liaise with companies
- *Confident in dealing with people at all levels.
- *Must be able to demonstrate an understanding of equality and diversity.
- *Mature open and flexible approach to work.
- *Demonstrates care and compassion.
- *Good inter-personal and communication skills.
- *Good organisational skills.
- *Team Player
- *Conscientious
- *Demonstrates reliability, motivation and commitment.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
