Band 3 Medical Secretary - Respiratory Medicine
The closing date is 25 January 2026
Job summary
We are looking for a part time Medical Secretary to join our small friendly team in Respiratory Medicine at Heartlands.
Our medical secretaries provide a highly valued service so we are looking for individuals who have experience and a proven track record of working as a secretary for at least 12 months or someone who has admin experience within healthcare; along with accurate audio-typing skills at a minimum of 40 wpm; you should have excellent communication skills, be well organised & able to multi-task. You will need to stay calm under pressure with the flexibility to respond to any changing service demands at short notice. You should have a good working knowledge of MS Office & be able to pick up new IT systems quickly. Understanding of the RTT pathway, medical terminology and experience of managing waiting lists would be an advantage.
This post is 25 hours across 3 days, Tuesday, Wednesday and Friday.
Please note whilst the trust offers sponsorship, this role is unfortunately not eligible for visa sponsorship under the UK skilled worker visa route. This is due to the position not meeting the minimum salary threshold.
Main duties of the job
To type clinic letters and reports from audio dictation.
To book, reschedule and cancel appointments/clinics.
To monitor waiting lists & clinic capacity;
To produce accurate correspondence in a timely manner.
To maintain & track results of patient investigations and on receipt, prioritise & action according to clinical need with guidance from the medical team.
To maintain Consultant diaries as required.
To open post and action accordingly.
Providing a first point of contact (face to face, telephone & email) for patients, colleagues and other health care professionals.
Process referrals accordingly.
Updating and inputting of patient information on to the appropriate systems and spreadsheets.
Scanning documents as required to patient records.
To be able to organise daily workload and prioritise tasks to meet timescales & deadlines.
Completing necessary actions required from correspondence and any requests received.
And any other work as defined in the job description.
About us
University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.
Details
Date posted
19 January 2026
Pay scheme
Agenda for change
Band
Band 3
Salary
£24,937 to £26,598 a year
Contract
Permanent
Working pattern
Part-time, Flexible working
Reference number
304-9008342-2
Job locations
Heartlands Hospital
Bordesley Green E
Birmingham
West Midlands
B9 5SS
Employer details
Employer name
University Hospitals Birmingham NHS Foundation Trust
Address
Heartlands Hospital
Bordesley Green E
Birmingham
West Midlands
B9 5SS
Employer's website
https://www.uhb.nhs.uk/jobs.htm (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
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