Band 3 Administrator and Coordinator
The closing date is 02 January 2026
Job summary
We are offering an opportunity for an enthusiastic and highly motivated Administrator to work within Point of Care Testing (POCT) team at University Hospitals Birmingham (UHB). This is a full time, 37.5 hours per week permanent contract, to work as part of the administration team and sharing the responsibility for the team workload. The post holders will be expected to work primarily between Monday to Friday.
Candidates must demonstrate good IT skills (including Microsoft Office). Confidence working independently in a busy department, strong attention to detail and a commitment to high standards of service.
A team player with a positive, proactive attitude and a passion for supporting patient care.
Candidate should be able to demonstrate own initiative and flexibility in planning your own workload and that of the base; to co-ordinate and provide a comprehensive administrative service to the staff within the department. To act in a professional manner, promoting the organisation and department, answering telephones, arranging training, organising meetings and taking minutes, copy and typing of letters, reports, evaluations and newsletters, filing, ordering of supplies, making appointments and photocopying together with specified duties as outlined in job description.
Experience with e-rostering and Oceano is desirable.
Main duties of the job
The successful candidate will be a key point of contact for the POCT team and to provide a service where you receive telephone calls and take messages, answering queries, contacting users within the Trust and external organisations, using initiative to solve problems within your scope of responsibility and seeking advice where required.
To make and send out appointments for the cross-site breath test clinics following receipt of referrals which includes consulting referral criteria and liaising with patients on receipt of phone call to determine patient's choice of venue, date and time. To liaise with clinics/community organisations to organise times and dates for clinics.
To help with the staff rota, stock take, audit and record keeping.
To prepare POCT specific quality reports using quality management tools.
The post holder will be based at any of the hospital sites covered by University Hospitals Birmingham. The post holder will be expected to travel to, and from these hospitals and institutions. There will be a requirement to work flexibly across the sites.
About us
University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.
Details
Date posted
19 December 2025
Pay scheme
Agenda for change
Band
Band 3
Salary
£24,937 to £26,598 a year
Contract
Permanent
Working pattern
Full-time, Flexible working
Reference number
304-9013311
Job locations
Trustwide
Mindelsohn Way
Birmingham
West Midlands
B15 2TH
Employer details
Employer name
University Hospitals Birmingham NHS Foundation Trust
Address
Trustwide
Mindelsohn Way
Birmingham
West Midlands
B15 2TH
Employer's website
https://www.uhb.nhs.uk/jobs.htm (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
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