Band 3 Medical Secretary - Clinical Neurophysiology
The closing date is 07 December 2025
Job summary
An exciting opportinity has arisen for a full time band 3 Support Secretary in Clinical Neurophysiology. The applicant will provide secretarial support to Consultants and their teams with particular responsibility for audio typing clinic letters, discharge summaries, general copy typing correspondence, minutes and reports. To provide administrative support to the department/Clinical Team.
The post holder will provide an empathic and sensitive point of contact for patients/relatives and carers, undertaking work under the direction of the Medical Secretary Supervisor.
The successful candidates will join a team working with 3 administrative personnel,
5 Consultants and a large team of senior Physiologists and HCA's.
Main duties of the job
To touch type from audio and/or copy type from written documentation the following documents: clinic letters; results letters; discharge summaries; medical reports and reports in response to complaints. This requires an understanding of medical terminology, phraseology, and medications. Some documents may be of a complex or distressing nature
*Arranging patients' appointments as required under direction of the Medical Secretary Supervisor
*Arranging for patients to be seen for theatre/day case admissions when required and directed by the Medical Secretary Supervisor
*To exercise initiative and judgement based on acquired knowledge and experience when dealing with enquiries of a clinical and non-clinical nature
*Ensure that clinic letters and discharge summaries are sent out in accordance with the locally agreed time limits
*Receiving and dealing with telephone enquiries as appropriate
*To maintain the Consultant's diaries as required
*Input and look up patient data on Trust IT systems in accordance with Trust policy
*To ensure Consultant's post is opened daily and dealt with accordingly
*Arrange meetings and appointments as necessary
*To assist colleagues as directed by the Medical Secretary Supervisor in times of pressure of work
*Co-operate in the introduction of new technology and new working practices to ensure the smooth running of the department
Photocopying, scanning letters and documents as required
About us
University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.
Details
Date posted
01 December 2025
Pay scheme
Agenda for change
Band
Band 3
Salary
£24,937 to £26,598 a year
Contract
Permanent
Working pattern
Full-time, Flexible working
Reference number
304-1098160
Job locations
Queen Elizabeth Hospital
Mindelsohn Way
Birmingham
West Midlands
B15 2TH
Employer details
Employer name
University Hospitals Birmingham NHS Foundation Trust
Address
Queen Elizabeth Hospital
Mindelsohn Way
Birmingham
West Midlands
B15 2TH
Employer's website
https://www.uhb.nhs.uk/jobs.htm (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
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