University Hospitals Birmingham NHS Foundation Trust

Band 2 Ward Clerk - Paediatrics (PAU)

The closing date is 02 November 2025

Job summary

Ward Clerk(s) part-time: Heartlands Hospital

We have an exciting opportunity for enthusiastic and organised individuals to join our ward clerk team at Heartlands Hospital.

We are currently recruiting for 4 positions:

Part-time:

Surgical Assessment Unit (SAU) -- Twilight shift (19:30-01:00) 2 posts -- 19.25 each (4 shifts on, 4 shifts off).

Surgical Assessment Unit (SAU) -- Sunday shift and alternate Friday/Saturday shift (07:30-20:00) -- 23 hours.

Paediatric Assessment Unit (PAU) -- Long day 11.5 hours (07:30-20:00) -- shift can be allocated to a different day each week.

As a Ward Clerk, you will play a key role in supporting the day-to-day administrative functions of a ward. You will act as the first point of contact for patients, visitors, and staff, helping to ensure the smooth running of the ward environment.

Main duties of the job

Greeting Patients, visitors and staff

Updating Oceano system with admissions/transfers/discharges

Booking appointments

Liaising with staff/relatives

Answering phones/buzzers

Lifting/carrying patient notes

Filing notes

Requesting/booking outpatient notes via Case note tracking

Scanning

What We're Looking For:

Excellent organisational and communication skills

Ability to work well under pressure in a busy environment

A friendly and professional manner

Previous administrative or clerical experience (desirable, but not essential)

About us

University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.

Date posted

31 October 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£24,465 to £24,465 a year

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

304-1091341

Job locations

Heartlands Hospital

Bordesley Green E

Birmingham

West Midlands

B9 5SS

Job description

Job responsibilities

*Please Note : For a detailed job description for this vacancy, please see attached Job Description*

Job description

Job responsibilities

*Please Note : For a detailed job description for this vacancy, please see attached Job Description*

Person Specification

Qualifications

Essential

*Good General Education (eg. GCSE English and Maths A-C) GCSE Level 9-4

Experience

Essential

*Experience of dealing with the Public/Customer service experience
*Experience of using IT systems

Desirable

*Experience of working with a range of Microsoft Office packages (eg. Word, Excel and Outlook)
*Experience of working in a busy environment
*Experience of working in Healthcare

Additional Criteria

Essential

*Work effectively and flexibly as part of a team to meet the needs of the services
*Confident in dealing with people at all levels
*Must be able to demonstrate an understanding of equality and diversity
*Mature open and flexible approach to work
*Demonstrates care and compassion
*Ability to travel to multiple sites
*Ability to handle cash & valuables
*Ability to work under pressure and deal with stressful situations

Person Specification

Qualifications

Essential

*Good General Education (eg. GCSE English and Maths A-C) GCSE Level 9-4

Experience

Essential

*Experience of dealing with the Public/Customer service experience
*Experience of using IT systems

Desirable

*Experience of working with a range of Microsoft Office packages (eg. Word, Excel and Outlook)
*Experience of working in a busy environment
*Experience of working in Healthcare

Additional Criteria

Essential

*Work effectively and flexibly as part of a team to meet the needs of the services
*Confident in dealing with people at all levels
*Must be able to demonstrate an understanding of equality and diversity
*Mature open and flexible approach to work
*Demonstrates care and compassion
*Ability to travel to multiple sites
*Ability to handle cash & valuables
*Ability to work under pressure and deal with stressful situations

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

University Hospitals Birmingham NHS Foundation Trust

Address

Heartlands Hospital

Bordesley Green E

Birmingham

West Midlands

B9 5SS

Employer's website

https://www.uhb.nhs.uk/jobs.htm (Opens in a new tab)

Employer details

Employer name

University Hospitals Birmingham NHS Foundation Trust

Address

Heartlands Hospital

Bordesley Green E

Birmingham

West Midlands

B9 5SS

Employer's website

https://www.uhb.nhs.uk/jobs.htm (Opens in a new tab)