Band 3 - Support Medical Secretary - Vascular Surgery
The closing date is 29 September 2025
Job summary
The post holder will provide a comprehensive and efficient support to our secretarial team and the consultant body and their medical team. By personally assisting with the administrative workload, the candidate -- will enable the consultant(s) to optimise clinical commitment. It is essential that the post holder exercises initiative and judgement using acquired skills and knowledge and always maintaining confidentiality. A good standard of education, the ability to organise their workload, as well as part of a team is also an essential aspect of this role.
Working within the Vascular Surgery Department it is essential that the post holder provides an empathic and sensitive point of contact for patients/relatives and carers.
Like the majority of departments within the Trust we are working hard to meet the local and national targets in line with RTT and 18 week pathways, you would be working closely with the secretarial and consultant body in order to help us meet these targets.
The post holder will be required to work 37.5 hours a week at Heartlands Hospital.
Main duties of the job
The post holder will provide comprehensive support to the Vascular Surgery Department. This includes but is not limited to audio typing of clinical letters, email management, registering of patients, adding referrals and booking appointments, dealing with telephone calls from a variety o people, taking minutes of meetings and general day to day administration. The ideal candidate will need to have a high level of attention to detail and be able to work well under time constraints to ensure local and national targets are met.
As part of the service you provide you will be required to touch type from audio dictation and for this reason will require a high level of understanding of medical terminology.
As part of a busy surgical speciality you will be dealing with a lot of confidential and sensitive information and out ideal candidate will understand the importance of maintaining confidentiality when dealing with personal information.
You will be required to use a variety of computer systems, including Oceano, Clinical Portal, and Dragon.
About us
University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.
Details
Date posted
22 September 2025
Pay scheme
Agenda for change
Band
Band 3
Salary
£24,937 to £26,598 a year
Contract
Permanent
Working pattern
Full-time, Flexible working
Reference number
13210
Job locations
Heartlands Hospital
Bordesley Green E
Birmingham
West Midlands
B9 5SS
Employer details
Employer name
University Hospitals Birmingham NHS Foundation Trust
Address
Heartlands Hospital
Bordesley Green E
Birmingham
West Midlands
B9 5SS
Employer's website
https://www.uhb.nhs.uk/jobs.htm (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
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