Job summary
Postgraduate Medical Education Department is responsible for ensuring the delivery and quality management of education and training for 1800 resident doctors (doctors in training and locally employed doctors (Junior Specialist Doctors and Specialty Associate Specialists Doctors).
The department is responsible for developing, managing and delivering a range of high quality and cost effective medical educational activities as required by the General Medical Council, Health Education England and the Trust. Medical Education has a key role in ensuring the Trust achieves the highest clinical standards. High quality Medical Education supports patient safety, service delivery and the maintenance of up-to-date clinical practice.
Main duties of the job
Develop, organise, and lead induction programmes for all new doctors joining the Trust, ensuring full completion using information from Health Education England (HEE) and Medical Staffing.
Collaborate with the Deputy Head of Medical Education (Postgraduate), Managers, Clinical Tutors, and Teaching Fellows to plan and coordinate the Medical Education team during induction, maintaining service provision.
Monitor and record mandatory training completion, chase non-compliance, and report findings.
Maintain accurate attendance and induction records, providing reports as required. Assist with data collection related to Postgraduate Medical Education and support strategic planning for smooth delivery and continuous improvement of inductions.
Organise quarterly specialist inductions and bespoke Medical Education events, managing logistics and administration.
Provide general administrative support including handling enquiries and setting up teaching rooms.
Support the introduction of new technologies and practices.
Ensure adherence to protocols, identify risks, escalate issues, manage conflicting priorities, and maintain professionalism and confidentiality.
Participate in team and service meetings across Trust sites and respond promptly to queries or problems.
Please see attached the full job description and person specification.
About us
University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.
Job description
Job responsibilities
*Please Note : For a detailed job description for this vacancy, please see attached Job Description*
Job description
Job responsibilities
*Please Note : For a detailed job description for this vacancy, please see attached Job Description*
Person Specification
Qualifications
Essential
- *Educated to degree or relevant subject or equivalent experience and training
- *Evidence of continued professional education/development
- *Mental Health First aid
Experience
Essential
- *Exceptional all-round organisational and administrative skills
- *Ability to collate, develop, process and analyse data using enhanced problem-solving skills
- *Using own initiative being able to prioritise and plan education programmes and events/own workload with minimal supervision
- *Ability to work effectively with all members of the Medical Education team, assisting education centre colleagues to support our Trust staff
- *Possess well developed problem solving skills with the ability to creatively manage complex and contentious issues
- *Ability to sustain own concentration whilst multi-tasking various decisions in different stages of development
- *Ability to maintain confidentiality at all times
- *Ability to build effective working relationships across a range of health care and other organisations
- *Excellent communication skills :
- -written including report writing
- -verbal
- -presentation and training/teaching skills
- -ability to chair meetings
- -facilitation skills
- -influence and facilitate change
- *Ability to maintain confidentiality and deal with complex, emotive situations in a sensitive manner
- *Experience of financial recording and procurement systems
- *Expert user of financial systems -- SAGE, IPROC
- *Excellent level of accuracy and attention to detail
- *Ability to communicate well and appropriately with all levels of staff
- *Personal integrity and the ability to deal with sensitive and confidential information
- *Ability to work under pressure and meet deadlines whilst maintaining a high quality of work, integrity and professionalism
- *Ability to set high standards for self and others to deliver priorities
- *Pro-active in using own initiative to develop and identify areas for improvement or development
- *Ability to use tact and diplomacy with highly sensitive issues
- *Flexible approach to achieve results and meet deadlines
- *Ability to prioritise competing workloads and demands
- *Ability to work autonomously and work is supervised rather than managed
Additional Criteria
Essential
- *Experience of working in an Acute NHS Hospital Trust
- *Experience of working in Medical Education and/or equivalent role on healthcare
- *Understanding of the medical education quality agenda including its scope, structure, methods of operation and processes
- *Experience of developing solutions to meet education needs and implementing change
- *Experience of providing a highly customer focused and responsive service
- *Evidenced experience of change and project management
- *Experience of organising, co-ordinating, managing and leading large meetings
- *Experience of creating, co-ordinating and delivering education and training sessions
- *Experience of prioritising, planning and managing own workload within often tight deadlines
- *Extensive practical experience in project management work and in planning and performance reporting across a complex environment
- *Proven ability to analyse complex problems, develop and implement practical solutions to address them
- *Experience of policy and report writing
- *Demonstration of significant contribution to innovative practice or change management
- *Ability to collaborate constructively with internal and external stakeholders and create conditions for successful partnership working
- *Experience of managing sensitive, emotive and contentious issues and key stakeholder relations successfully
- *Knowledge of Postgraduate Medical Education agenda and activity in the NHS
- *Knowledge of mandatory training requirements
- *Demonstrable knowledge in the following areas:
- -Managing resources
- -Time management
- -Change management
- -Delivery of digital/online/blended learning
- *Specialist knowledge of Postgraduate medical training routes
- *Knowledge of virtual learning environments
- *Reliable
- *Approachable
- *Flexibility on working hours in response to workload demands
- *Able to work and travel across all of UHB sites as required
- *Involvement with patients when delivering programmes
- *Ability to move desks and set up training venues
Person Specification
Qualifications
Essential
- *Educated to degree or relevant subject or equivalent experience and training
- *Evidence of continued professional education/development
- *Mental Health First aid
Experience
Essential
- *Exceptional all-round organisational and administrative skills
- *Ability to collate, develop, process and analyse data using enhanced problem-solving skills
- *Using own initiative being able to prioritise and plan education programmes and events/own workload with minimal supervision
- *Ability to work effectively with all members of the Medical Education team, assisting education centre colleagues to support our Trust staff
- *Possess well developed problem solving skills with the ability to creatively manage complex and contentious issues
- *Ability to sustain own concentration whilst multi-tasking various decisions in different stages of development
- *Ability to maintain confidentiality at all times
- *Ability to build effective working relationships across a range of health care and other organisations
- *Excellent communication skills :
- -written including report writing
- -verbal
- -presentation and training/teaching skills
- -ability to chair meetings
- -facilitation skills
- -influence and facilitate change
- *Ability to maintain confidentiality and deal with complex, emotive situations in a sensitive manner
- *Experience of financial recording and procurement systems
- *Expert user of financial systems -- SAGE, IPROC
- *Excellent level of accuracy and attention to detail
- *Ability to communicate well and appropriately with all levels of staff
- *Personal integrity and the ability to deal with sensitive and confidential information
- *Ability to work under pressure and meet deadlines whilst maintaining a high quality of work, integrity and professionalism
- *Ability to set high standards for self and others to deliver priorities
- *Pro-active in using own initiative to develop and identify areas for improvement or development
- *Ability to use tact and diplomacy with highly sensitive issues
- *Flexible approach to achieve results and meet deadlines
- *Ability to prioritise competing workloads and demands
- *Ability to work autonomously and work is supervised rather than managed
Additional Criteria
Essential
- *Experience of working in an Acute NHS Hospital Trust
- *Experience of working in Medical Education and/or equivalent role on healthcare
- *Understanding of the medical education quality agenda including its scope, structure, methods of operation and processes
- *Experience of developing solutions to meet education needs and implementing change
- *Experience of providing a highly customer focused and responsive service
- *Evidenced experience of change and project management
- *Experience of organising, co-ordinating, managing and leading large meetings
- *Experience of creating, co-ordinating and delivering education and training sessions
- *Experience of prioritising, planning and managing own workload within often tight deadlines
- *Extensive practical experience in project management work and in planning and performance reporting across a complex environment
- *Proven ability to analyse complex problems, develop and implement practical solutions to address them
- *Experience of policy and report writing
- *Demonstration of significant contribution to innovative practice or change management
- *Ability to collaborate constructively with internal and external stakeholders and create conditions for successful partnership working
- *Experience of managing sensitive, emotive and contentious issues and key stakeholder relations successfully
- *Knowledge of Postgraduate Medical Education agenda and activity in the NHS
- *Knowledge of mandatory training requirements
- *Demonstrable knowledge in the following areas:
- -Managing resources
- -Time management
- -Change management
- -Delivery of digital/online/blended learning
- *Specialist knowledge of Postgraduate medical training routes
- *Knowledge of virtual learning environments
- *Reliable
- *Approachable
- *Flexibility on working hours in response to workload demands
- *Able to work and travel across all of UHB sites as required
- *Involvement with patients when delivering programmes
- *Ability to move desks and set up training venues
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
