Job summary
The post holder is responsible for the provision of administrative arrangements for Medical Undergraduate education and teaching programmes for the medical students on placement within the University Hospital Birmingham.
They will be responsible for the administration of specific subject block placements, OSCEs and year placements. The post holder will work closely with the other Undergraduate Co-ordinators within the team to ensure the provision of a high standard of teaching and support for the medical students while on placement in the Trust.
The post holder should be prepared to cover the other sites as required and work closely with their counterparts.
Main duties of the job
Act as a key link between the Medical School, Trust, consultants and students regarding placements, timetables, allocations and assessments. Maintain accurate student records, distribute and collate assessment forms, and ensure information is shared with the Medical Schools.
Coordinate student inductions, including production of timetables, information packs, and booking venues/tutors. Support the delivery of teaching programmes by liaising with clinical staff, arranging cover for changes, and recruiting new tutors/lecturers.
Administer assessments and exams, including venue, examiner and patient arrangements, paperwork, and logistics. Provide reports from student feedback and implement improvements.
Contribute to curriculum changes by liaising with Medical Schools, academics and Trust staff. Maintain effective relationships with other Trust departments and manage processes such as honorary contracts and ordering supplies.
Support students with welfare and day-to-day issues, assist in teaching sessions and induction activities, and ensure facilities and IT access are in place. Participate in team meetings, training, and professional development to support the delivery of undergraduate medical education across the Trust.
About us
University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.
Job description
Job responsibilities
*Please Note : For a detailed job description for this vacancy, please see attached Job Description*
Job description
Job responsibilities
*Please Note : For a detailed job description for this vacancy, please see attached Job Description*
Person Specification
Qualifications
Essential
- *Educated to degree level or equivalent experience in Business/Administration.
- *NVQ Level 3 in Administration or equivalent experience.
Desirable
- *RSA II, ECDL, or equivalent IT qualification.
Experience
Essential
- *Significant administrative or co-ordination experience.
- *Experience of working within Undergraduate Medical Education, wider Medical Education, or similar academic/healthcare environment.
- *Proven track record of managing administrative systems and processes.
- *Experience troubleshooting general IT problems.
- *Understanding of the role of Undergraduate Medical Education within an NHS Trust.
- *Knowledge of data protection, confidentiality, and student welfare considerations.
- *Awareness of competing demands in a clinical education setting.
Desirable
- *Experience of supervising or supporting junior staff.
- *Knowledge of NHS structures and University partnerships.
Additional Criteria
Essential
- *Strong IT skills (Microsoft Office including Word, Excel, Outlook, and use of Internet).
- *Excellent organisational and time management skills, with ability to prioritise and meet deadlines.
- *Able to work independently and use initiative.
- *Effective problem-solving skills.
- *Excellent interpersonal skills and ability to communicate clearly at all levels (students, academics, clinicians, admin staff).
- *Good written and verbal communication skills, including professional telephone manner.
- *Good numerical skills with accuracy and attention to detail.
- *Strong team working skills.
- *Flexible and adaptable in response to changing demands.
- *Enthusiastic and self-motivated.
- *Professional, courteous, and polite in manner and behaviour.
- *Reliable and punctual.
- *Helpful and approachable, with sensitivity to the needs of others (colleagues, students, clinicians).
- *Resilient and able to remain calm under pressure.
- *Analytical mindset with ability to interpret data/feedback.
Desirable
- *Presentation skills (verbal and digital/PowerPoint).
Person Specification
Qualifications
Essential
- *Educated to degree level or equivalent experience in Business/Administration.
- *NVQ Level 3 in Administration or equivalent experience.
Desirable
- *RSA II, ECDL, or equivalent IT qualification.
Experience
Essential
- *Significant administrative or co-ordination experience.
- *Experience of working within Undergraduate Medical Education, wider Medical Education, or similar academic/healthcare environment.
- *Proven track record of managing administrative systems and processes.
- *Experience troubleshooting general IT problems.
- *Understanding of the role of Undergraduate Medical Education within an NHS Trust.
- *Knowledge of data protection, confidentiality, and student welfare considerations.
- *Awareness of competing demands in a clinical education setting.
Desirable
- *Experience of supervising or supporting junior staff.
- *Knowledge of NHS structures and University partnerships.
Additional Criteria
Essential
- *Strong IT skills (Microsoft Office including Word, Excel, Outlook, and use of Internet).
- *Excellent organisational and time management skills, with ability to prioritise and meet deadlines.
- *Able to work independently and use initiative.
- *Effective problem-solving skills.
- *Excellent interpersonal skills and ability to communicate clearly at all levels (students, academics, clinicians, admin staff).
- *Good written and verbal communication skills, including professional telephone manner.
- *Good numerical skills with accuracy and attention to detail.
- *Strong team working skills.
- *Flexible and adaptable in response to changing demands.
- *Enthusiastic and self-motivated.
- *Professional, courteous, and polite in manner and behaviour.
- *Reliable and punctual.
- *Helpful and approachable, with sensitivity to the needs of others (colleagues, students, clinicians).
- *Resilient and able to remain calm under pressure.
- *Analytical mindset with ability to interpret data/feedback.
Desirable
- *Presentation skills (verbal and digital/PowerPoint).
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
