Band 3 Medical Workforce Administrator
The closing date is 30 July 2025
Job summary
The Medical Workforce Team is responsible for the planning, monitoring and coordination of all Medical Staffing issues across the trust; we are looking for x2 enthusiastic, proactive and motivated administrators to join our dynamic team covering all 4 sites across UHB.
One role is permanent with the second role being a 12-month fixed term to cover maternity leave.
Flexibility and team working are essential to deliver a high-quality service.
The successful candidate will have a professional approach, excellent interpersonal and communication skills and a confidential and compassionate outlook. They will be well organised with the ability to work on their own initiative as well as within a challenging team environment that is pressured and work to strict timescales in order to meet the needs of the service.
The successful candidate will have a good standard of education, excellent keyboard skills and be proficient in Microsoft packages. Training will be provided on in-house systems.
Main duties of the job
*To support the Medical Workforce Leads in delivering a proactive first-class service to the organisation in order to maintain the Trusts agreed establishment levels.
*To undertake typing which may include touch type from audio and/or copy type from written documentation which may include letters, emails, reports and any other correspondence as required.
*To exercise initiative and judgement based on acquired knowledge and experience when dealing with enquiries.
*Receiving and dealing with telephone enquiries as appropriate.
*To maintain diaries as required.
*Input and look up data on Trust IT systems in accordance with Trust policy.
*Analyse and extract complex data sets from a number of different sources.
*To ensure post is opened daily and dealt with accordingly.
*Arrange meetings and appointments as necessary.
*To assist colleagues as directed by the Supervisor/Line Manager in times of pressure of work.
*Co-operate in the introduction of new technology and new working practices to ensure the smooth running of the department.
*Photocopying, Scanning and filing letters and documents as required.
About us
University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.
Details
Date posted
23 July 2025
Pay scheme
Agenda for change
Band
Band 3
Salary
£24,937 to £26,598 a year
Contract
Permanent
Working pattern
Full-time, Flexible working
Reference number
304-1094640
Job locations
Trustwide
Mindelsohn Way
Birmingham
West Midlands
B15 2TH
Employer details
Employer name
University Hospitals Birmingham NHS Foundation Trust
Address
Trustwide
Mindelsohn Way
Birmingham
West Midlands
B15 2TH
Employer's website
https://www.uhb.nhs.uk/jobs.htm (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
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