Band 3 Admin Coordinator

Job summary

An exciting opportunity has arisen for a part time (18.75 hours) Database/Admin Coordinator at the West Midlands Adult CF Centre located in Respiratory Medicine at Heartlands Hospital. This post requires the gathering of information for the CF Registry for both annual reviews and encounters at our CF Centre. The CF Registry works alongside local CF centres like us around the Uk to record and analyse information through research in order to improve the health of people living with CF, to provide guidance in improving care and treatment and to aid in the monitoring of the safety of medicines.

We are looking for an enthusiastic, professional, team player with excellent research and analytical skills and someone who is good at organising and managing their time effectively. The ability to use your own initiative and be proactive is essential for anyone taking on this role. This is an extremely busy environment so flexibility and experience of working within a team are crucial.

You will work closely with other admin teams, and the multi- disciplinary team, as well as having contact with patients and members of the public; so good communication and interpersonal skills are a must.

The ideal candidate will be educated to GCSE grade C or above in English, possess outstanding organisational skills, with evidence of excellent computer literacy & IT skills.

Main duties of the job

You will gather patient data for the CF Registry for both Annual Reviews and Encounters at the CF Centre.

Collate consent forms for participating patients.

Data capture of results, hospital admissions, medications, x-rays etc.,

Enter data onto spreadsheets and CF Port Registry;

Liaise with patients, staff, service users and external agencies.

Liaise with medical and nursing staff and other multi-disciplinary teams regards patient treatments, appointments etc.,

Accurate recording of data and information onto the systems.

Analyse and extract complex data sets from a number of different sources.

Input and look up data on Trust IT systems in accordance with Trust policy.

To undertake where required typing which may include touch typing of audio or copy typing from written documentation etc.,

Create documents/spreadsheets/reports as required using IT systems.

To assist colleagues as directed by the Supervisor/Line Manager in times of pressure of work.

To organise own day to day work tasks showing an ability to prioritise in order to achieve set timescales or deadlines.

Any other task listed in the job description.

About us

University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.

Employer details

Employer name

University Hospitals Birmingham NHS Foundation Trust

Address

Heartlands Hospital

Bordesley Green E

Birmingham

West Midlands

B9 5SS

Employer's website

https://www.uhb.nhs.uk/jobs.htm (Opens in a new tab)

---

Employer details

Employer name

University Hospitals Birmingham NHS Foundation Trust

Address

Heartlands Hospital

Bordesley Green E

Birmingham

West Midlands

B9 5SS

Employer's website

https://www.uhb.nhs.uk/jobs.htm (Opens in a new tab)

---