University Hospitals Birmingham NHS Foundation Trust

Band 2 Medical Records Warehouse Clerk

The closing date is 11 June 2025

Job summary

We have an exciting opportunity for an enthusiastic individual to be part of our Medical Records warehouse team. Our focus is on providing an excellent service to all four hospitals within the Trust through a supportive and innovative working environment. We are looking for an organised Medical Records Warehouse Clerk to be part of our dynamic team.

Main duties of the job

Effectively retrieve records and/or information using detailed knowledge and understanding of the warehouse management system in operation within the department.

To check and accurately put away received Medical Records into the correct locations in the warehouse using mechanical aids where appropriate.

To operate mechanical aids, e.g. High-Level Order Pickers, in a responsible manner, keeping equipment and working areas, safe, clean, and tidy, reporting promptly deficiencies or defects to the immediate Supervisor.

There are various posts available

1 x Full Time Permanent

1 x Part Time Permanent (16hrs)

We can be flexible with working patterns, the department is open from 7am to 5pm, Monday to Friday. Please indicate on your application which post you would be interested in.

About us

University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.

Date posted

09 June 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£24,169 to £24,169 a year

Contract

Permanent

Working pattern

Full-time, Part-time, Flexible working

Reference number

304-1091788

Job locations

Meteor Park Warehouse

Argyle Street

Aston

West Midlands

B7 5TE

Job description

Job responsibilities

*Please Note : For a detailed job description for this vacancy, please see attached Job Description*

Job description

Job responsibilities

*Please Note : For a detailed job description for this vacancy, please see attached Job Description*

Person Specification

Qualifications

Essential

*Sound educational background to GCSE or equivalent.

Desirable

*GCSE English and Maths or equivalent Grade C.

Experience

Essential

*Minimum of 6 months clerical/ administration experience. Excellent knowledge of keyboard skills.

Desirable

*Knowledge of medical record policies and procedures.
*Proven skills of working within a medical record library or library type environment. Knowledge of electronic tracking system(s).

Additional Criteria

Essential

*Ability to prioritise, effective organisational skills, ability to use initiative within clearly defined parameters. To be able to work to deadlines whilst maintaining 100% accuracy.
*To be able to communicate effectively at all levels, clear and concise written skills.
*To be a team player with an ability to stay calm under pressure, flexible and adaptable, discreet and considerate. A positive attitude towards work and a friendly manner.
*Flexibility in working hours and be able to cover other shifts at short notice. The post holder must have the ability to lift files and work from stepladders.

Desirable

*Experience of working with Oceano
*Aptitude towards learning and developing new skills.

Person Specification

Qualifications

Essential

*Sound educational background to GCSE or equivalent.

Desirable

*GCSE English and Maths or equivalent Grade C.

Experience

Essential

*Minimum of 6 months clerical/ administration experience. Excellent knowledge of keyboard skills.

Desirable

*Knowledge of medical record policies and procedures.
*Proven skills of working within a medical record library or library type environment. Knowledge of electronic tracking system(s).

Additional Criteria

Essential

*Ability to prioritise, effective organisational skills, ability to use initiative within clearly defined parameters. To be able to work to deadlines whilst maintaining 100% accuracy.
*To be able to communicate effectively at all levels, clear and concise written skills.
*To be a team player with an ability to stay calm under pressure, flexible and adaptable, discreet and considerate. A positive attitude towards work and a friendly manner.
*Flexibility in working hours and be able to cover other shifts at short notice. The post holder must have the ability to lift files and work from stepladders.

Desirable

*Experience of working with Oceano
*Aptitude towards learning and developing new skills.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

University Hospitals Birmingham NHS Foundation Trust

Address

Meteor Park Warehouse

Argyle Street

Aston

West Midlands

B7 5TE

Employer's website

https://www.uhb.nhs.uk/jobs.htm (Opens in a new tab)

Employer details

Employer name

University Hospitals Birmingham NHS Foundation Trust

Address

Meteor Park Warehouse

Argyle Street

Aston

West Midlands

B7 5TE

Employer's website

https://www.uhb.nhs.uk/jobs.htm (Opens in a new tab)