University Hospitals Birmingham NHS Foundation Trust

Band 4 Data Administrator (Oncology Research)

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Job summary

Data Administrator (Research) -- Oncology research

We are looking for an enthusiastic Data Administrator to join our friendly oncology research team here at the Queen Elizabeth Hospital.

As a data administrator you will be providing high quality, efficient and confidential administrative support for the wider research team. The oncology research team covers a wide range of disease areas, and you will be expected to offer support to both nurses and consultants working on the trials. You will also be expected to work closely with all members of the research team and in collaboration with external research partners, both commercial and academic, to deliver high quality research.

The successful candidates will need to demonstrate an interest in clinical research and be willing to meet the challenge of working autonomously within a dynamic, dedicated research team and managing a wide portfolio of research studies. The successful candidate will carry out a wide variety of tasks including data entry, investigator site file management, onsite and remote monitoring visits, ensuring that every aspect of the protocol is adhered to and having regular meetings with consultants.

The successful candidate will need excellent communication and organisational skills, attention to detail and will need to be able to demonstrate an ability to work under pressure and to tight deadlines.

Main duties of the job

The post holder will be a key member of the oncology research team and responsible for supporting research staff.

Specific responsibilities include:

-To collate and transcribe /export data from medical and other records (paper or electronic) to CRFs (paper or electronic) as required.

-Research administrative support to the oncology portfolio.

-The post holder will take a leading role in submitting accurate data in a timely manner and resolving queries relating to this data

-To check recruitment of patients into studies including checking consent paperwork and study specimen records and to ensure that all relevant data has been recorded.

-The successful candidate will be responsible for site file maintenance, processing amendments and working alongside the nursing team to deliver studies.

-The post holder will need to combine their IT knowledge and knowledge of clinical research process as they will be expected to work on a variety of research databases.

-To attend meetings as appropriate and to take notes/minutes on request

-To communicate effectively with all disciplines of staff involved in the research study.

For further information please contact Leila Baghdadi, leila.baghdadi@uhb.nhs.uk or Conor Jones conor.jones@uhb.nhs.uk.

About us

We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:

Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

University Hospitals Birmingham is a Smoke-Free premises hospital.

Date posted

07 April 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

304-1092090

Job locations

Queen Elizabeth Hospital

Mindelsohn Way

Birmingham

West Midlands

B15 2TH

Job description

Job responsibilities

*Please Note : For a detailed job description for this vacancy, please see attached Job Description*

Job description

Job responsibilities

*Please Note : For a detailed job description for this vacancy, please see attached Job Description*

Person Specification

Qualifications

Essential

*Good General Education (e.g. GCSE English and Maths A-C/ 4-9 or equivalent)
*Business Administration NVQ level 3 or equivalent experience in an administrative environment.

Desirable

*Education to A level or equivalent

Experience

Essential

*Knowledge of dealing with non-routine issues such as problem solving for an area of work
*Experience of dealing with the Public/Customer service experience
*Experience of working with a range of Microsoft Office packages (eg. Word, Excel and Outlook)
*Experience of using IT systems
*Understand confidentiality and apply the principles in every day working practice
*Must be able to demonstrate an understanding of equality and diversity

Desirable

*Evidence of administrative or clinical audit experience in an NHS setting
*Knowledge of medical terminology and knowledge of Oncology as required for the post.
*Working knowledge of patient confidentiality/ Caldicott guidelines
*Awareness of Research Governance as far as it affects collection of research Study data

Additional Criteria

Essential

*Good communication / customer care skills both written and verbal demonstrating sympathy and compassion
*Good keyboard/ IT skills
*Good organisation skills and ability to multitask
*Good time management skills
*Ability to deal professionally with enquiries from staff, Patients and Visitors
*Ability to problem solve
*Ability to pay attention to detail where there are predictable interruptions to the work pattern
*Ability to deal with stressful situations and sensitive issues
*Work effectively and flexibly as part of a team to meet the needs of the services
*Confident in dealing with people at all levels
*Flexible approach to work
*Demonstrates care and compassion
*Ability to travel to multiple sites

Desirable

*Able to produce reports and graphs for internal and external audit purposes as required.
*Audiotyping

Person Specification

Qualifications

Essential

*Good General Education (e.g. GCSE English and Maths A-C/ 4-9 or equivalent)
*Business Administration NVQ level 3 or equivalent experience in an administrative environment.

Desirable

*Education to A level or equivalent

Experience

Essential

*Knowledge of dealing with non-routine issues such as problem solving for an area of work
*Experience of dealing with the Public/Customer service experience
*Experience of working with a range of Microsoft Office packages (eg. Word, Excel and Outlook)
*Experience of using IT systems
*Understand confidentiality and apply the principles in every day working practice
*Must be able to demonstrate an understanding of equality and diversity

Desirable

*Evidence of administrative or clinical audit experience in an NHS setting
*Knowledge of medical terminology and knowledge of Oncology as required for the post.
*Working knowledge of patient confidentiality/ Caldicott guidelines
*Awareness of Research Governance as far as it affects collection of research Study data

Additional Criteria

Essential

*Good communication / customer care skills both written and verbal demonstrating sympathy and compassion
*Good keyboard/ IT skills
*Good organisation skills and ability to multitask
*Good time management skills
*Ability to deal professionally with enquiries from staff, Patients and Visitors
*Ability to problem solve
*Ability to pay attention to detail where there are predictable interruptions to the work pattern
*Ability to deal with stressful situations and sensitive issues
*Work effectively and flexibly as part of a team to meet the needs of the services
*Confident in dealing with people at all levels
*Flexible approach to work
*Demonstrates care and compassion
*Ability to travel to multiple sites

Desirable

*Able to produce reports and graphs for internal and external audit purposes as required.
*Audiotyping

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

University Hospitals Birmingham NHS Foundation Trust

Address

Queen Elizabeth Hospital

Mindelsohn Way

Birmingham

West Midlands

B15 2TH

Employer's website

https://www.uhb.nhs.uk/jobs.htm (Opens in a new tab)

Employer details

Employer name

University Hospitals Birmingham NHS Foundation Trust

Address

Queen Elizabeth Hospital

Mindelsohn Way

Birmingham

West Midlands

B15 2TH

Employer's website

https://www.uhb.nhs.uk/jobs.htm (Opens in a new tab)