Band 3 Ward Controller - Logistics

University Hospitals Birmingham NHS Foundation Trust

This job is now closed

Job summary

There is an opportunity available to join a forward-thinking Logistics and Supply Chain team

The Logistics Team is recruiting a Ward Controller based within the Queen Elizabeth Hospital.

We have a position, working 37.5 hours per week over 5 days.

The Ward Controller will carry responsibilities for placing orders, receiving and distribution of clinical and non-clinical products and to ensure accurate, timely delivery, in order to provide an efficient and effective Logistics and Supply Chain service to the Trust.

The opportunity is available across two sites, the successful applicant will work systematically to ensure just in time delivery to all operational areas, whilst striving to continuously improve the service offered by the Logistics and Supply Chain Team as a whole.

The ideal candidate must have excellent communication and time management skills. We are looking for a team player who is willing to adapt to different roles within the department at short notice where required.

Main duties of the job

The post holder will assist Trust Clinical staff, end users and local budget holders to set, review and maintain optimum stocking levels for wards, theatres and department portfolio's, ensuring optimum inventory levels within the agreed ROQ/ROL levels and supporting in stock rationalisation, standardisation and minimising waste by undertaking good logistics principles.

To resolve day to day Logistics Material management queries raised by wards, theatres, or departments, escalating when appropriate to their line manager.

To undertake any other assignments allocated by the Logistics Manager which are in the interests of the service.

The post holder will process orders via EDC (Electronic Data Capture) and hand scanners, online, e-catalogue, warehouse, Sage, Genesis, CMM or any other Trust implemented systems.

The post holder will be responsible for the ordering and topping up of pharmaceutical products against agreed and predefined pharmacy portfolios via stock management systems.

The post holder will be responsible for the safe handling/transit of medicines to and from wards/theatres/departments.

The post holder will undertake other duties as may be required to achieve the Trust's objectives, commensurate with the grading of the post.

About us

We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:

Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

University Hospitals Birmingham is a Smoke-Free premises hospital.

Date posted

28 January 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

304-1091387

Job locations

Queen Elizabeth Hospital

Mindelsohn Way

Birmingham

West Midlands

B15 2TH

Job description

Job responsibilities

*Please Note : For a detailed job description for this vacancy, please see attached Job Description*

Job description

Job responsibilities

*Please Note : For a detailed job description for this vacancy, please see attached Job Description*

Person Specification

Qualifications

Essential

*Good Standard of General Education to GCSE or equivalent level
*Willingness to undertake training and become competent in fire warden training.
*Driving license.
*Stock controlling experience.

Desirable

NVQ Level 3 / ONC Business Studies or relevant equivalent experience.

Experience

Essential

*Working within a team.
*Experience of working within a supply chain function.
*Knowledge of Microsoft Office Software

Desirable

*To have worked within a Hospital or similar environment .
*Previous experience in a Logistics environment.
*Experience in Public Sector
*Experience in Private Sector
*Commercial awareness.
*Knowledge of business principles.
*Knowledge of SAGE, Genesis, CMM, SAP
*Knowledge of operational procedures.

Additional Criteria

Essential

*Good numeracy and literacy skills
*Good analytical and problem solving skills
*Telephone skills.
*Prioritisation and organisation skills.
*Effective verbal communication and interpersonal skills
*Initiative and common sense.
*Customer orientated.
*Working within a results driven environment
*Time Management
*Effective decision making
*Reliable
*Punctual
*Motivated
*Team Builder
*Diplomatic
*Confident
*Committed
*Multi Tasker
*Relationship Builder
*Persuasive
*Hard working
*Committed
*Professional

Desirable

*Good knowledge of IT software packages such Microsoft Office, Internet, Stock management systems such as Sage, CMM, Genesis, Softology.
*Flexibility

Person Specification

Qualifications

Essential

*Good Standard of General Education to GCSE or equivalent level
*Willingness to undertake training and become competent in fire warden training.
*Driving license.
*Stock controlling experience.

Desirable

NVQ Level 3 / ONC Business Studies or relevant equivalent experience.

Experience

Essential

*Working within a team.
*Experience of working within a supply chain function.
*Knowledge of Microsoft Office Software

Desirable

*To have worked within a Hospital or similar environment .
*Previous experience in a Logistics environment.
*Experience in Public Sector
*Experience in Private Sector
*Commercial awareness.
*Knowledge of business principles.
*Knowledge of SAGE, Genesis, CMM, SAP
*Knowledge of operational procedures.

Additional Criteria

Essential

*Good numeracy and literacy skills
*Good analytical and problem solving skills
*Telephone skills.
*Prioritisation and organisation skills.
*Effective verbal communication and interpersonal skills
*Initiative and common sense.
*Customer orientated.
*Working within a results driven environment
*Time Management
*Effective decision making
*Reliable
*Punctual
*Motivated
*Team Builder
*Diplomatic
*Confident
*Committed
*Multi Tasker
*Relationship Builder
*Persuasive
*Hard working
*Committed
*Professional

Desirable

*Good knowledge of IT software packages such Microsoft Office, Internet, Stock management systems such as Sage, CMM, Genesis, Softology.
*Flexibility

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.