Band 3 Community and Birth Unit Administrator

Job summary

As part of our recruitment strategy, we are looking to appoint a self-motivated, enthusiastic, dynamic Community Administrator to join our Community Midwifery Team. The successful candidate will be required to provide administrative and secretarial support to the Community Midwife Matron and Team Leaders. You will operate within the Community Team and act as part of a wider inpatient administrative team.

We are a well-established friendly team; we want you to thrive and excel in your role and will provide the resources to support your professional development and well-being.

We provide high quality care to the women and families we care for. Our community team's work

across three sites that include Heartlands Hospital, Good Hope Hospital and Solihull Hospital.

Main duties of the job

Provide secretarial support to the Matron and Community Team Leaders for Community Midwifery and the Birth Unit.

Provide day to day diary management which includes arranging and coordinating meetings and resolving conflicting diary appointments.

Produce copy/audio typing of correspondence, reports, presentations, and spreadsheets ensuring all documents are accurate and produced to a high standard within set timescales.

Prepare and distribute agendas, minutes, reports, and associated papers, as well as photocopying and collating papers ensuring the Matron are fully briefed and prepared.

Action all internal and external telephone enquires supporting the Matron by screening and diverting all calls as appropriate and giving advice and information in accordance with local policies and procedures.

Arrange venues and appropriate hospitality for local, steering and user group meetings as required.

To use Microsoft Office packages to produce correspondence, reports, presentations, and spreadsheets, as and when required ensuring they are accurate, produced to a high standard and in a timely manner.

Prepare any statistic information as required and requested.

About us

We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:

Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

University Hospitals Birmingham is a Smoke-Free premises hospital.

Employer details

Employer name

University Hospitals Birmingham NHS Foundation Trust

Address

Trustwide

Mindelsohn Way

Birmingham

West Midlands

B15 2TH

Employer's website

https://www.uhb.nhs.uk/jobs.htm (Opens in a new tab)

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Employer details

Employer name

University Hospitals Birmingham NHS Foundation Trust

Address

Trustwide

Mindelsohn Way

Birmingham

West Midlands

B15 2TH

Employer's website

https://www.uhb.nhs.uk/jobs.htm (Opens in a new tab)

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