Job summary
Interview date 7 March 2025
This is a really exciting time to join our newly established outpatient pharmacy service 'Newcastle Pharmacy Services'. We provide an outpatient dispensing service to the patients of The Newcastle upon Hospitals NHS Trust. We are looking for motivated and dynamic individuals who thrive in a fast paced, energetic and friendly environment who are keen to develop themselves and the service.
Full time 37.5 hours per week working Monday -Friday shifts 08:30 - 17.00.
Trustwide. Base at RVI or Freeman but expected to cover shifts at both sites when required.
Annual Leave - 25 days holiday per year plus Bank Holidays
Pension: Nest Pension Scheme; 5% employee contribution and 3 % employers contribution
Pay Date: 25th of the month
Main duties of the job
To support the Pharmacy Purchasing Manager to ensure a safe and efficient pharmacy procurement service.To carry out all procedures relating to the purchasing, booking-in and payment of pharmaceuticals, and sundries for the outpatient pharmacies.
To ensure all computer generated and ad hoc pharmacy orders are processed accurately from appropriate suppliers
Communicates with Pharmacy Purchasing Manager and the Multi-Site Pharmacy Manager on a daily basis regarding operational and procurement issues including supply problems.
Responds to appropriate requests for medicines and liaises with department staff to ensure requirements are met.
About us
Our new outpatient pharmacy - Newcastle Pharmacy Services - will operate from 1 December 2024 as a subsidiary of the Trust. This follows an announcement from Lloyds in August 2024, that it was withdrawing from its 64 Lloyds Pharmacy-branded hospital pharmacy sites across the country, including those at the RVI and Freeman Hospitals.
Job description
Job responsibilities
To support the Pharmacy Purchasing Manager to ensure a safe and efficient pharmacy procurement service To carry out all procedures relating to the purchasing, booking-in and payment of pharmaceuticals, and sundries for the outpatient pharmacies To supervise, train and advise Clerical Officers in pharmacy purchasing duties on a daily basis To liaise with Finance to investigate and resolve high cost or complex invoice queries To support in the management of the workload of the pharmacy office in the absence of the Pharmacy Purchasing Manager To cover the workload of other Senior Clerical Officers in their absence
Job description
Job responsibilities
To support the Pharmacy Purchasing Manager to ensure a safe and efficient pharmacy procurement service To carry out all procedures relating to the purchasing, booking-in and payment of pharmaceuticals, and sundries for the outpatient pharmacies To supervise, train and advise Clerical Officers in pharmacy purchasing duties on a daily basis To liaise with Finance to investigate and resolve high cost or complex invoice queries To support in the management of the workload of the pharmacy office in the absence of the Pharmacy Purchasing Manager To cover the workload of other Senior Clerical Officers in their absence
Person Specification
Qualifications & Education
Essential
- GCSE grade 4 or above or equivalent in English and Mathematics or previous relevant experience
Desirable
- NVQ level 2 in Business Administration or Pharmacy
- Services or previous relevant experience ECDL or equivalent
Knowledge & Experience
Essential
- Knowledge of a range of general office procedures gained by practical experience
- Awareness of the importance of Health and Safety in the workplace
- Previous experience in a customer care environment
Desirable
- Previous experience in a hospital or retail pharmacy
- Previous experience of processing orders and invoices
- Previous experience of EDI
- Previous experience of training and supervising staff
- Previous experience in an office environment
- Previous experience of dealing with JAC or a similar stock control system
- Previous experience in collating and presenting information in Excel report format
- Knowledge of pharmaceutical terminology
Skills & Abilities
Essential
- Good organisational skills
- Good oral and written communication skills
- Excellent customer care skills
- Numerate and accurate and able to maintain these skills in a busy environment.
- Good general fitness and mobility
- Articulate
- Smart professional appearance
Person Specification
Qualifications & Education
Essential
- GCSE grade 4 or above or equivalent in English and Mathematics or previous relevant experience
Desirable
- NVQ level 2 in Business Administration or Pharmacy
- Services or previous relevant experience ECDL or equivalent
Knowledge & Experience
Essential
- Knowledge of a range of general office procedures gained by practical experience
- Awareness of the importance of Health and Safety in the workplace
- Previous experience in a customer care environment
Desirable
- Previous experience in a hospital or retail pharmacy
- Previous experience of processing orders and invoices
- Previous experience of EDI
- Previous experience of training and supervising staff
- Previous experience in an office environment
- Previous experience of dealing with JAC or a similar stock control system
- Previous experience in collating and presenting information in Excel report format
- Knowledge of pharmaceutical terminology
Skills & Abilities
Essential
- Good organisational skills
- Good oral and written communication skills
- Excellent customer care skills
- Numerate and accurate and able to maintain these skills in a busy environment.
- Good general fitness and mobility
- Articulate
- Smart professional appearance
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Newcastle Hospitals PharmaServices Limited
Address
RVI
Queen Victoria Road Newcastle upon Tyne
Newcastle
NE1 4LP
