Health, Safety, Fire and Security Manager

Job responsibilities

Key Responsibilities

Develop and lead on health and safety and fire audits and workplace inspection programmes

Develop and manage systems and processes to capture and retrieve audit and inspection information to enable effective reporting and monitoring of key issues and recommendations

Undertake complex risk assessments for defined areas of health and safety and assist/facilitate operational colleagues in the implementation

Develop and manage health & safety risk tracking mechanisms and the tracking of incidents and improvement programmes

Advise on and implement changes based on the implications of current or new legislation and guidance.

Ensure that the Associate Director of Estates and Facilities is informed of any risks associated with failure to implement agreed actions

Develop and implement comprehensive Health, Safety, Fire and Security communication plans

Drive a positive and consistent health & safety culture throughout the organisation

Provide departmental managers with appropriate advice in relation to risks identified because of health and safety and fire inspections and monitor the implementation of actions plans

Work closely with various Department Managers to support the development and review of risk assessments to ensure they are suitable and sufficient and meet the required standard

Prepare a range of Health, Safety, Fire and Security reports and present content at various organisation forums

Provide information analysis on health & safety issues and report/communicate to relevant staff groups or forums

Contribute to the effective use of Quest (health & safety incident database) including the management of risk registers and risk assessments

Conduct analysis of health and safety incident data to identify trends and lessons that can be learned because of incidents being reported.

Lead the investigation of Health, Safety, Fire and Security related incidents in accordance with relevant organisation policies

Contribute to the investigation of incidents of Violence and Abuse towards staff and any required actions as a result of learning from these.

Support the strategic planning of projects and lead on specific projects as determined by the Associate Director of Estates and Facilities

Contribute to performance improvement, taking a lead for identified areas as determined by organisational compliance and direction

Communicate through presentations and reports with all levels of staff groups and individuals on performance of Health, Safety, Fire and Security within the organisation

Negotiate with individuals and groups to change behaviour/practice to ensure compliance with health & safety legislation, organisation standards and best practice

Liaise, as required, with health and safety and NHS Enforcement Agencies (e.g. HSE, CQC)

Attend organisational Health and Safety meetings and provide the meeting with relevant health and safety information and advice.

Support the provision of quarterly and annual reports on incident trends which may be distributed to senior managers where appropriate, working with departments to ensure all health and safety risks are identified and actioned appropriately.

Analyse complex and occasionally sensitive information relating to health & safety and where required, provide this information in a format that can be easily understood by others

When required, provide information assist legal matters or wider Corporate Affairs to assist with litigation enquiries and/or external regulatory monitoring including CQC

Provide health and safety support for accreditation/assessment programmes, e.g. CQC

Provide ad hoc telephone and email advice to organisation staff on health & safety and fire matters

Work closely with the site responsible persons to ensure health & safety and fire regulations for all Estates is maintained and up to date.

Develop and review Health, Safety, Fire and Security policies, procedures and safe systems of work

Lead on the Lone Worker agenda, ensuring there is a robust process for supporting staff safety and advising on best practice solutions.

Teaching And Training Responsibilities

Develop and deliver a comprehensive programme of health and safety and fire related training for organisation staff

Ensure accurate records of training sessions are maintained and provide appropriate information for relevant managers

Recruit and train Health & Safety Champions, Fire Marshals and First Aiders across the organisation, ensuring details of the individuals are provided in all departments and a register of recruited staff held.

Take the lead for the development and delivery of safety campaigns to raise awareness about current health and safety initiatives and policies

Promote and facilitate Health & Safety Champion workshops and forums across the organisation

All roles within East Coast Community Healthcare CIC (ECCH) require staff to demonstrate our Values and Signature Behaviours in the care and service they provide to patients, service users, stakeholders and colleagues. All members of staff should consider these as an essential part of their job role.

Our Values outline the core behaviours that we can all achieve and are summarised as an acronym within the word CARE. These stand for: Compassion, Action, Respect and Everyone.

Underpinning our Values are our Signature Behaviours which highlight by taking the right actions we continue to build a strong culture. Our four Signature Behaviours are: Compassion - We Listen, We Learn, We Lead| Action - My Accountability, My Responsibility | Respect - Respect Our Resources: People, Time and Money | Everyone - Work Together, Achieve Together.

Personal Attributes

Essential

• Excellent written and verbal communication skills
• Ability to prioritise tasks, work under pressure and to meet deadlines.
• Ability to adopt flexible working practices.
• Ability to work on own initiative.
• Ability to work autonomously.
• Effective interpersonal, influencing and de-escalation skills.
• Ability to establish and build relationships.
• Strong solution focused approach to problem solving.
• Ability to embrace our Culture, Values and Signature Behaviours:
• (Compassion - We Listen, We Learn, We Lead| Action - My Accountability, My Responsibility | Respect - Respect Our Resources: People, Time and Money | Everyone - Work Together, Achieve Together).
• Willingness and ability to work across different sites and travel to alternative sites and across the community as required.

Qualifications

Essential

• Educated to degree level or equivalent experience
• NEBOSH Diploma Level 6 or equivalent.
• Member of the Institution of Occupational Safety and Health (IOSH).
• Evidence of recent Continuing Professional development
• Diploma in Fire Safety
• CITB HS&E Managers and Professional

Desirable

• Educated or working towards Masters Level qualification in relevant subject
• Qualifications in Security
• Qualification in Violence and Abuse in the workplace

Skills and Knowledge

Essential

• Detailed knowledge of the UK H&S Legislation and guidance
• Computer skills in the use of Microsoft Office including but not limited to, Outlook, Excel, PowerPoint, Teams
• Ability to work as part of a wider team and collaborate with other departments (e.g. Legal/Contracts Team, Risk Management, Patient Safety Team)

Desirable

• Experience of delivering comprehensive H&S training
• Knowledge of required H&S key performance measures
• Experience of writing reports, analysing data and presenting findings
• Experience of developing/reviewing policies and procedures

Experience

Essential

• Significant recent experience of providing health & safety advice within a healthcare organisation.
• Experience of working in Healthcare Organisation Health and Safety Environment, leading on regulation compliance, audit and inspection programmes
• Working knowledge of health & safety databases and operational processes.
• Experience of undertaking complex risk assessments and implementing risk control measures.
• Experience of delivering communication and promotional campaigns to raise awareness and engage staff

Desirable

• NHS/Healthcare organisation Experience in Estates and Facilities
• Experience in Fire Safety in NHS/Healthcare organisation.