Job summary
The Purchase Ledger Clerk is a key role within the Finance Team based at Hamilton House, Lowestoft
The successful candidate will have strong accounting skills, strong communicator, pro-active and comfortable with working with a wide range of people, from finance and non-finance background. Maintain the companys purchase ledger using proprietary accounting software system (Access). Ensure Invoices are paid promptly liaising with suppliers and colleagues to resolve any queries. You must be able to manage your own time effectively.
The role will assist the Accounts Transaction Team Leader in the smooth running of the Purchase Ledger process.
Main duties of the job
There are several key focus areas that this role is responsible for including;
= Setting up new supplier accounts
= Entering purchase invoices into the accounting system
= Checking automatic invoice processing queue
= Matching purchase invoices to purchase orders, following up unmatched purchase orders with the budget holder
= Reconciling supplier statements to ledger balances and requesting copies of any missing invoices
= Prepare weekly BACS runs
= Resolve supplier queries
= Resolve staff queries
= Administration of purchase order system (Access financial operations)
= Dealing with internal & external auditor queries
= Supplier details maintenance/updates/change management
= Raising Purchase Orders
= Ad hoc reporting duties
About us
ECCH is well established health care provider and has been successfully delivering NHS care within the community since 2011. We provide a range of NHS, community health and social care services predominantly across the easterly region of the Norfolk/Suffolk borders.
We are aligned to NHS terms and conditions, and offer many employee benefits, to find out more about us visit our website - www.ecch.org. We are a social enterprise and staff owned organisation which means staff can opt to be shareholders and have a real say in how ECCH is run and evolves to deliver healthcare for the future.
At the heart of our ambition, we work in partnership with and for the community to become the provider and employer of choice for community healthcare.
The Finance Team provide a vital service to the organisation. It's responsible for the accurate recording of financial transactions, as well as managing incoming and outgoing cash payments. It also provides a reporting service to both internal and external stakeholders for governance purposes, but also to aid the organisation to deliver its services.
We encourage you to apply as early as possible as this job may close earlier than the advertised closing date once enough applications have been received.
Job description
Job responsibilities
Setting up new Supplier
Accounts
Entering purchase invoices
onto the accounting system
Checking automatic invoice
processing queue
Progressing purchase
invoices with no purchase order raised
Matching purchase invoices
to purchase orders, following up unmatched purchase orders with the budget
holder
Following up with budget
holder goods / services received but not approved
Check automated reconciled
supplier statements to ledger balances and request copies of any missing
invoices
Prepare weekly BACS run
Supplier details
maintenance / updates / change management
Returning invoices with
incorrect details to supplier, with explanatory note
Resolve Supplier queries
Resolve Staff queries
Administration of purchase
order system (Access Financial Operations)
Dealing with internal and
external auditor queries
Ad hoc reporting duties
All roles
within East Coast Community Healthcare CIC (ECCH) require staff to demonstrate our
Values and Signature Behaviours in the care and service they provide to
patients, service users, stakeholders, and colleagues. All members of staff
should consider these as an essential part of their job role
Our Values outline the core behaviours that we
can all achieve and are summarised as an acronym within the word CARE. These stand for: Compassion, Action, Respect and Everyone
Underpinning our Values are our Signature
Behaviours which highlight by taking the right actions we continue to build a
strong culture. Our four Signature
Behaviours are: Compassion
- We Listen, We Learn,
We Lead| Action - My
Accountability, My Responsibility | Respect - Respect
Our Resources: People, Time and Money | Everyone - Work Together, Achieve Together
Job description
Job responsibilities
Setting up new Supplier
Accounts
Entering purchase invoices
onto the accounting system
Checking automatic invoice
processing queue
Progressing purchase
invoices with no purchase order raised
Matching purchase invoices
to purchase orders, following up unmatched purchase orders with the budget
holder
Following up with budget
holder goods / services received but not approved
Check automated reconciled
supplier statements to ledger balances and request copies of any missing
invoices
Prepare weekly BACS run
Supplier details
maintenance / updates / change management
Returning invoices with
incorrect details to supplier, with explanatory note
Resolve Supplier queries
Resolve Staff queries
Administration of purchase
order system (Access Financial Operations)
Dealing with internal and
external auditor queries
Ad hoc reporting duties
All roles
within East Coast Community Healthcare CIC (ECCH) require staff to demonstrate our
Values and Signature Behaviours in the care and service they provide to
patients, service users, stakeholders, and colleagues. All members of staff
should consider these as an essential part of their job role
Our Values outline the core behaviours that we
can all achieve and are summarised as an acronym within the word CARE. These stand for: Compassion, Action, Respect and Everyone
Underpinning our Values are our Signature
Behaviours which highlight by taking the right actions we continue to build a
strong culture. Our four Signature
Behaviours are: Compassion
- We Listen, We Learn,
We Lead| Action - My
Accountability, My Responsibility | Respect - Respect
Our Resources: People, Time and Money | Everyone - Work Together, Achieve Together
Person Specification
Skills and Knowledge
Essential
- Proven ability to function well as part of a team and work independently.
- Ability to communicate effectively and accurately record information.
- Good working knowledge of Microsoft Office
- Good working knowledge of accounting systems
Qualifications
Essential
- NVQ Level 4 in accounting or an equivalent level of experience
- Competent in the use of IT including spreadsheet, word-processing and email.
- Competent in the use of integrate accounting systems
Desirable
- Progress towards a recognised accountancy qualification relevant to the needs of the post e.g., AAT
Experience
Essential
- Previous experience of working within a finance function.
- Experience of working and contribution to a team approach.
Desirable
- Experience of working in a multi-disciplinary team.
- Experience of work in other finance roles apart from that specifically covered by the post being applied for.
Personal Attributes
Essential
- Good team player
- Professional standard of communication both written and verbal
- Ability to problem solve and find solutions that meet the needs of the organisation and individuals
- Willingness to expand current skills and knowledge
- Ability to embrace our Culture, Values and Signature Behaviours:
- (Compassion - We Listen, We Learn, We Lead| Action - My Accountability, My Responsibility | Respect - Respect Our Resources: People, Time and Money | Everyone - Work Together, Achieve Together).
- Willingness and ability to work across different sites and travel to alternative sites and across the community as required.
Person Specification
Skills and Knowledge
Essential
- Proven ability to function well as part of a team and work independently.
- Ability to communicate effectively and accurately record information.
- Good working knowledge of Microsoft Office
- Good working knowledge of accounting systems
Qualifications
Essential
- NVQ Level 4 in accounting or an equivalent level of experience
- Competent in the use of IT including spreadsheet, word-processing and email.
- Competent in the use of integrate accounting systems
Desirable
- Progress towards a recognised accountancy qualification relevant to the needs of the post e.g., AAT
Experience
Essential
- Previous experience of working within a finance function.
- Experience of working and contribution to a team approach.
Desirable
- Experience of working in a multi-disciplinary team.
- Experience of work in other finance roles apart from that specifically covered by the post being applied for.
Personal Attributes
Essential
- Good team player
- Professional standard of communication both written and verbal
- Ability to problem solve and find solutions that meet the needs of the organisation and individuals
- Willingness to expand current skills and knowledge
- Ability to embrace our Culture, Values and Signature Behaviours:
- (Compassion - We Listen, We Learn, We Lead| Action - My Accountability, My Responsibility | Respect - Respect Our Resources: People, Time and Money | Everyone - Work Together, Achieve Together).
- Willingness and ability to work across different sites and travel to alternative sites and across the community as required.
