Job summary
The Bid Manager plays a key delivery-focussed role within Provide Community Interest Company, supporting the organisation's ambitious growth by creating high-quality written responses and delivering robust project management for healthcare service bids.
Reporting to the Director of Bids, this role is responsible for developing and producing compelling, compliant, and winning bid documentation; engagement with stakeholders across the organisation and rigorous project management of assigned bids, as well as contribute to pipeline development and qualification decisions.
The Bid Manager works closely with Subject Matter Experts (SMEs) and the wider bid team to deliver winning submissions, ensuring content aligns with client requirements and reflects Provide CIC's strategic objectives, while keeping to internal deadlines and governance processes.
The role requires an individual with excellent writing and project management skills and a deep understanding of the healthcare sector, particularly NHS and local authority procurement processes. As a senior member of the team, you will also support the Director of Bids in the continuous improvement of bid content and processes.
The Bid Manager plays a key delivery-focussed role within Provide Community Interest Company, supporting the organisation's ambitious growth by creating high-quality written responses and delivering robust project management for healthcare service bids. The role is eligible for hybrid/flexible working to a weekly schedule.
Main duties of the job
Bid Writing & Content Development
Bid Management
Stakeholder Collaboration
Bid Strategy Support
Process Improvement & Bid Library Management
Quality Assurance
Pipeline Development
Managerial Responsibilities
About us
Provide is a Community Interest Company (social enterprise). We deliver a broad range of health and social care services in the community, and are committed to making sure that they are safe, responsive and of high quality. Provide is owned by its employees and has primarily social objectives. Any profits we make are reinvested into the local community or back into delivering services.
We work from a variety of community settings, such as community hospitals, community clinics, schools, nursing homes and primary care settings, as well as within people's homes to provide more than 40 services to children, families and adults across Essex, Dorset, East Anglia and the North of England.
A highly respected, award winning health and social care provider. We expect our staff to demonstrate and uphold our values at all times:
Vision:Transforming Lives
Values:Care, Innovation and Compassion
Mission:An ambitious, employee owned social enterprise, growing in size and influence. We transform lives by treating, caring and educating people.
Provide is an equal opportunity employer committed to building a team that represents a variety of backgrounds, perspectives and skills, proud to have LGBT+, Ethnic Minority and Men's Networks.
We welcome applicants from underrepresented groups. If you have the skills and experience for the job, please apply regardless of your background.
Job description
Job responsibilities
Bid Writing & Content Development
1.Lead the development of high-quality, persuasive written responses for bids, proposals and tenders, particularly NHS tenders and healthcare contracts.
2. Work closely with SMEs to facilitate and translate technical and operational information that may be highly complex, sensitive and contentious into clear, compelling narratives that align with client requirements.
3. Ensure that all bid submissions are compliant with specifications and deadlines, delivering a professional and coherent response.
Bid Management
1. Plan, support, facilitate and monitor end-to-end bid management complying with internal processes and the bid governance framework. Formulate and develop a range of plans, which may require adjustments, where necessary.
2. Provide robust project management of all assigned bids in line with internal deadlines, influencing and negotiating with key stakeholders to deliver on time and budget.
3. Facilitate stakeholder collaboration across the organisation as needed to ensure comprehensive and compelling bids submissions. This includes facilitation of service design and commercial modelling with key subject matter experts.
4. Identify key risks and mitigations throughout the bid process and complete risk assessments as required, updating these as required.
5.Analyse highly complex tender requirements, which may require analysis, interpretation and comparison of a range of options, where there may be more than one course of action and propose winning strategies aligned with business goals.
6. Drive and oversee continuous improvement in win rates for bids.
7. Develop and implement appropriate policies, SOPs across the Provide Group associated with the Bid Process.
Stakeholder Collaboration
1.Collaborate with internal stakeholders, including clinical and operational teams, to gather the necessary input for each bid.
2.Coach and guide SMEs on how to effectively communicate their expertise in a way that strengthens the bid.
3. Facilitate and drive stakeholder engagement across the bid process.
Bid Strategy Support
1. Development of executive summaries, win themes and key messaging for bids, ensuring alignment with Provide CICs strategic objectives and bid governance frameworks.
2. Coordination and clear oversight of bid planning and submission processes, ensuring timelines are met and all necessary governance procedures are followed.
Process Improvement & Bid Library Management
1. Maintain the bid content library, ensuring up-to-date case studies, examples, standard responses, and templates are available for use in future bids.
2. Continuously improve bid writing processes by incorporating feedback from post-bid reviews and lessons learned.
3.Develop new content with direction from the Bid Director that supports a proactive bid strategy.
Quality Assurance
1. Conduct thorough reviews and editing of bid submissions to ensure consistency, clarity, and quality.
2. Ensure all written content complies with procurement regulations, client specifications, and internal governance frameworks.
Pipeline Development
1.Contribute to opportunity scanning, pipeline cleansing and development in line with internal processes.
2. Support merger and acquisition endeavours as required.
Managerial Responsibilities
1. Authorised signatory for travel expenses for direct reports.
2.Day to Day management responsibility for direct reports which includes PDR, absence management etc.
Job description
Job responsibilities
Bid Writing & Content Development
1.Lead the development of high-quality, persuasive written responses for bids, proposals and tenders, particularly NHS tenders and healthcare contracts.
2. Work closely with SMEs to facilitate and translate technical and operational information that may be highly complex, sensitive and contentious into clear, compelling narratives that align with client requirements.
3. Ensure that all bid submissions are compliant with specifications and deadlines, delivering a professional and coherent response.
Bid Management
1. Plan, support, facilitate and monitor end-to-end bid management complying with internal processes and the bid governance framework. Formulate and develop a range of plans, which may require adjustments, where necessary.
2. Provide robust project management of all assigned bids in line with internal deadlines, influencing and negotiating with key stakeholders to deliver on time and budget.
3. Facilitate stakeholder collaboration across the organisation as needed to ensure comprehensive and compelling bids submissions. This includes facilitation of service design and commercial modelling with key subject matter experts.
4. Identify key risks and mitigations throughout the bid process and complete risk assessments as required, updating these as required.
5.Analyse highly complex tender requirements, which may require analysis, interpretation and comparison of a range of options, where there may be more than one course of action and propose winning strategies aligned with business goals.
6. Drive and oversee continuous improvement in win rates for bids.
7. Develop and implement appropriate policies, SOPs across the Provide Group associated with the Bid Process.
Stakeholder Collaboration
1.Collaborate with internal stakeholders, including clinical and operational teams, to gather the necessary input for each bid.
2.Coach and guide SMEs on how to effectively communicate their expertise in a way that strengthens the bid.
3. Facilitate and drive stakeholder engagement across the bid process.
Bid Strategy Support
1. Development of executive summaries, win themes and key messaging for bids, ensuring alignment with Provide CICs strategic objectives and bid governance frameworks.
2. Coordination and clear oversight of bid planning and submission processes, ensuring timelines are met and all necessary governance procedures are followed.
Process Improvement & Bid Library Management
1. Maintain the bid content library, ensuring up-to-date case studies, examples, standard responses, and templates are available for use in future bids.
2. Continuously improve bid writing processes by incorporating feedback from post-bid reviews and lessons learned.
3.Develop new content with direction from the Bid Director that supports a proactive bid strategy.
Quality Assurance
1. Conduct thorough reviews and editing of bid submissions to ensure consistency, clarity, and quality.
2. Ensure all written content complies with procurement regulations, client specifications, and internal governance frameworks.
Pipeline Development
1.Contribute to opportunity scanning, pipeline cleansing and development in line with internal processes.
2. Support merger and acquisition endeavours as required.
Managerial Responsibilities
1. Authorised signatory for travel expenses for direct reports.
2.Day to Day management responsibility for direct reports which includes PDR, absence management etc.
Person Specification
Bid Writing
Essential
- Strong bid writing skills (assessed through bid writing task)
Role Specific Qualifications
Desirable
- APMP, Shipley, PRINCE 2 or equivalent qualification
Bid & Stakeholder Management
Essential
- Strong Bid Project Management & Stakeholder Management
Person Specification
Bid Writing
Essential
- Strong bid writing skills (assessed through bid writing task)
Role Specific Qualifications
Desirable
- APMP, Shipley, PRINCE 2 or equivalent qualification
Bid & Stakeholder Management
Essential
- Strong Bid Project Management & Stakeholder Management
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
