Job summary
The Post Holder will work across two main areas: Health and Education, dedicating half of their time to each workstream.
Health Directorate: To provide a comprehensive and professional administrative support to the Provide Health Directorate including the Chief Executive of Provide Health and Group Chief Nurse and their Business Manager. This role will cover all aspects ofsecretarial, administrative, and organisational business support to the Health Directorate and its Senior Operational Team.
Education: The Post Holder will co-ordinate the requirements for all learners being offered placements within Provide Health. The Post Holder will be the main point of contact in relation to practice placements for our partner Higher Education Providers (HEP), apprenticeship providers, Further Education (FE) Colleges and all routes into placement. This is a key role ensuring that the learners on all Provide sites are afforded the best possible practice experience, have access to IT systems and that there are robust procedures in place to support the induction and evaluation processes.
The Post Holder will coordinate all CPD applications, ensuring a robust tracker is in place and support with budget purchase order requirements. Overall, they will provide a comprehensive administration service to the Education Development and Practice Development team, ensuring a customer focused high-quality service is always provided.
Main duties of the job
PLEASE SEE FULL JOB DESCRIPTION AND PERSON SPECIFICATION FOR FULL DETAILS
Duties and Responsibilities include but are not limited to:
- Workload and Diary Management
- Co-ordinating and facilitating meetings and events
- Producing agendas, reports and papers
- Taking and transcribing formal and informal minutes and distributing them as appropriate
- Following up action plans
- Transporting and setting up equipment and stationery, sourcing and booking venues, organising refreshments and ensuring meetings run smoothly and efficiently
- Keeping to deadlines
- Liaising with people at all levels both internally and externally
- Managing shared inboxes and taking action appropriately
- Acting as a point of contact for Education/Health and dealing with enquiries promptly and professionally
- Managing electronic systems and databases/trackers
- Analysing evaluations
- Accurate recording and reporting of data
- Developing and maintaining NMC Standards and records
- Supporting administration duties for Education/Health
- Co-ordinating, managing and allocating learner placements
About us
Provide is a Community Interest Company (social enterprise). We deliver a broad range of health and social care services in the community, and are committed to making sure that they are safe, responsive and of high quality. Provide is owned by its employees and has primarily social objectives. Any profits we make are reinvested into the local community or back into delivering services.
We work from a variety of community settings, such as community hospitals, community clinics, schools, nursing homes and primary care settings, as well as within people's homes to provide more than 40 services to children, families and adults across Essex, Dorset, East Anglia and the North of England.
A highly respected, award winning health and social care provider. We expect our staff to demonstrate and uphold our values at all times:
Vision: Transforming Lives
Values: Care, Innovation and Compassion
Mission: An ambitious, employee owned social enterprise, growing in size and influence. We transform lives by treating, caring and educating people.
Provide is an equal opportunity employer committed to building a team that represents a variety of backgrounds, perspectives and skills, proud to have LGBT+ and Ethnic Minority Networks.
We welcome applicants from underrepresented groups. If you have the skills and experience for the job, please apply regardless of your background.
Eligible for NHS Pension
Job description
Job responsibilities
PLEASE SEE FULL JOB DESCRIPTION AND PERSON SPECIFICATION FOR FULL DETAILS
There may be a requirement to undertake other duties as reasonably required to support the organisation, which may include work at other organisations managed locations. This may also include work outside of the postholders normal sphere of activities, including functions not detailed within this job description or working within another location, environment or NHS Trust. However, the postholder will not be required to undertake any function for which he or she is not trained or qualified to perform. Normal health & safety procedures would continue to apply and accountability remains with Provide.
This job description is not intended to be exhaustive but indicates the main functions of the post as presently constituted. Periodic reviews should be carried out to ensure that the job description reflects the job being performed and to incorporate any changes. It is hoped that agreement can be reached with regards to any reasonable changes. If this is not possible, the organisation reserves the right to make changes to the job description after consultation with the post holder.
Job description
Job responsibilities
PLEASE SEE FULL JOB DESCRIPTION AND PERSON SPECIFICATION FOR FULL DETAILS
There may be a requirement to undertake other duties as reasonably required to support the organisation, which may include work at other organisations managed locations. This may also include work outside of the postholders normal sphere of activities, including functions not detailed within this job description or working within another location, environment or NHS Trust. However, the postholder will not be required to undertake any function for which he or she is not trained or qualified to perform. Normal health & safety procedures would continue to apply and accountability remains with Provide.
This job description is not intended to be exhaustive but indicates the main functions of the post as presently constituted. Periodic reviews should be carried out to ensure that the job description reflects the job being performed and to incorporate any changes. It is hoped that agreement can be reached with regards to any reasonable changes. If this is not possible, the organisation reserves the right to make changes to the job description after consultation with the post holder.
Person Specification
Essential
Essential
- NVQ 3 in Business Administration or equivalent experience RSA III typing or equivalent qualification.
- At least 3 years' previous experience in a senior administrative role or as a PA at Director level, or equivalent experience of working in a large, complex organisation. Previous experience of working autonomously. Minute taking skills. Experience of preparing/formatting reports and taking minutes, together with setting agendas and distribution of associated papers. Experience of diary management and arranging complex meetings. Experience of organising travel and accommodation requirements. Experience in composing correspondence for approval. Experience of project management.
- Ability to manage and prioritise own workload, using own initiative as required. Excellent secretarial skills, including ability to construct clear, grammatically correct letters and reports, at high standard of presentation. Advanced knowledge of Microsoft Office software applications (Word, Excel PowerPoint, Outlook. High level of written and verbal communication skills. High level of planning and organisational skills. Ability to 'multi-task', managing own workload and that of others, often with conflicting pressures, without supervision and within specified timescales. Ability to adapt to change and to develop services and systems to meet changing needs. Problem solving abilities.
Desirable
- Ability to travel independently across Mid Essex patch, as required.
Essential
Essential
- Ability to manage and prioritise own workload, using own initiative as required. Excellent secretarial skills, including ability to construct clear, grammatically correct letters and reports, at high standard of presentation. Advanced knowledge of Microsoft Office software applications (Word, Excel PowerPoint, Outlook. High level of written and verbal communication skills. High level of planning and organisational skills. Ability to 'multi-task', managing own workload and that of others, often with conflicting pressures, without supervision and within specified timescales. Ability to adapt to change and to develop services and systems to meet changing needs. Problem solving abilities.
Essential
Essential
- Conscientious, responsible and discreet. Self- motivated, proactive and innovative. Positive 'can do' attitude and willingness to put in extra effort to achieve goals. Polite and courteous when dealing with enquiries. Team player. Confident and articulate. Commitment to quality and best practice.
Desirable
Person Specification
Essential
Essential
- NVQ 3 in Business Administration or equivalent experience RSA III typing or equivalent qualification.
- At least 3 years' previous experience in a senior administrative role or as a PA at Director level, or equivalent experience of working in a large, complex organisation. Previous experience of working autonomously. Minute taking skills. Experience of preparing/formatting reports and taking minutes, together with setting agendas and distribution of associated papers. Experience of diary management and arranging complex meetings. Experience of organising travel and accommodation requirements. Experience in composing correspondence for approval. Experience of project management.
- Ability to manage and prioritise own workload, using own initiative as required. Excellent secretarial skills, including ability to construct clear, grammatically correct letters and reports, at high standard of presentation. Advanced knowledge of Microsoft Office software applications (Word, Excel PowerPoint, Outlook. High level of written and verbal communication skills. High level of planning and organisational skills. Ability to 'multi-task', managing own workload and that of others, often with conflicting pressures, without supervision and within specified timescales. Ability to adapt to change and to develop services and systems to meet changing needs. Problem solving abilities.
Desirable
- Ability to travel independently across Mid Essex patch, as required.
Essential
Essential
- Ability to manage and prioritise own workload, using own initiative as required. Excellent secretarial skills, including ability to construct clear, grammatically correct letters and reports, at high standard of presentation. Advanced knowledge of Microsoft Office software applications (Word, Excel PowerPoint, Outlook. High level of written and verbal communication skills. High level of planning and organisational skills. Ability to 'multi-task', managing own workload and that of others, often with conflicting pressures, without supervision and within specified timescales. Ability to adapt to change and to develop services and systems to meet changing needs. Problem solving abilities.
Essential
Essential
- Conscientious, responsible and discreet. Self- motivated, proactive and innovative. Positive 'can do' attitude and willingness to put in extra effort to achieve goals. Polite and courteous when dealing with enquiries. Team player. Confident and articulate. Commitment to quality and best practice.
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
