Job summary
The role supports:
- The Workforce Data and Systems and People Services Teams in the provision of accurate workforce data with a focus on the administration of monthly payroll delivery and employee record keeping.
- The accuracy of data held on HR workforce systems to ensure information provided to both internal and external contacts is accurate.
- The People Services Team in regard to workforce record keeping using the variety of systems available for example (but not limited to) ESR, EASY and Healthroster.
This offers hybrid working, with a weekly requirement to attend office days in our Colchester location.
Main duties of the job
Collect, collate, analyse and produce workforce information reports on a regular and ad hoc basis in line with the information requirements of the organisation.
Provide advice to managers and colleagues on a range of complex issues including annual leave, timesheet and expense claim payments and sickness absence.
Assist the Workforce Data and Systems team with the Buying/Selling Annual Leave and Annual Leave Carryover process. Maintaining local spreadsheets and updating Annual leave on ESR and Healthroster as required.
Undertake administrative tasks including, evidence checking Long Service Award documentation requests, running IATs to bring across previous NHS service history and adding new leave plans onto ESR for new starters.
To support the People Services team with ESR, EASY, Healthroster & payroll processing. Ensuring data alignment with ESR to Easypay and Healthroster and vice versa to maintain data accuracy.
Undertake regular audits of information entered onto People systems to ensure data quality, integrity, completeness and accuracy of information held against staff records ensuring consistency with all systems.
About us
Provide is a Community Interest Company (social enterprise). We deliver a broad range of health and social care services in the community, and are committed to making sure that they are safe, responsive and of high quality. Provide is owned by its employees and has primarily social objectives. Any profits we make are reinvested into the local community or back into delivering services.
We work from a variety of community settings, such as community hospitals, community clinics, schools, nursing homes and primary care settings, as well as within people's homes to provide more than 40 services to children, families and adults across Essex, Dorset, East Anglia and the North of England.
A highly respected, award winning health and social care provider. We expect our staff to demonstrate and uphold our values at all times:
Vision: Transforming Lives
Values: Care, Innovation and Compassion
Mission: An ambitious, employee owned social enterprise, growing in size and influence. We transform lives by treating, caring and educating people.
Provide is an equal opportunity employer committed to building a team that represents a variety of backgrounds, perspectives and skills, proud to have LGBT+ and Ethnic Minority Networks.
We welcome applicants from underrepresented groups. If you have the skills and experience for the job, please apply regardless of your background.
Eligible for NHS Pension
Job description
Job responsibilities
Take corrective action in a timely manner to resolve any data errors, inconsistencies in system usage, application of policies and procedure etc., working with line managers, Finance and the People Directorate teams.
Support the People Services team with the generic email inboxes, responding to all queries in a timely manner.
Manage the Easypay system ensuring settings are correct and employee personal details and vehicles are accurate.
Support managers to resolve any local pay issues identified, escalating any complex pay issues to the Payroll Team.
Contribute to the development of guidelines, procedures and processes to support the maintenance and use of the workforce management system.
Support the co-ordination of Data Quality and Data Validation activities as determined by National guidance, ensuring People systems are accurately maintained.
Be the first point of contact in resolving issues relating to Workforce Systems escalating issues to the Head of Workforce Data and Systems and raising tickets on portals, where appropriate.
Create and maintain users on all Workforce Systems. Ensure that users are assigned the correct level of permissions and that appropriate authorisation is sought and received prior to providing super user/advanced levels of access.
Job description
Job responsibilities
Take corrective action in a timely manner to resolve any data errors, inconsistencies in system usage, application of policies and procedure etc., working with line managers, Finance and the People Directorate teams.
Support the People Services team with the generic email inboxes, responding to all queries in a timely manner.
Manage the Easypay system ensuring settings are correct and employee personal details and vehicles are accurate.
Support managers to resolve any local pay issues identified, escalating any complex pay issues to the Payroll Team.
Contribute to the development of guidelines, procedures and processes to support the maintenance and use of the workforce management system.
Support the co-ordination of Data Quality and Data Validation activities as determined by National guidance, ensuring People systems are accurately maintained.
Be the first point of contact in resolving issues relating to Workforce Systems escalating issues to the Head of Workforce Data and Systems and raising tickets on portals, where appropriate.
Create and maintain users on all Workforce Systems. Ensure that users are assigned the correct level of permissions and that appropriate authorisation is sought and received prior to providing super user/advanced levels of access.
Person Specification
Qualifications
Essential
- level 3 qualification or equivalent
Desirable
Experience
Essential
- 2 years experience in payroll, pensions or HR team supporting admin
- Experience of workforce computerised systems
- Knowledge of relevant legislation relating to Data Protection and Information Governance
- Advanced user of Outlook Excel and Word
Desirable
- Use of workforce system and administering systems
- Proficient in use of Excel functions and formulae
Person Specification
Qualifications
Essential
- level 3 qualification or equivalent
Desirable
Experience
Essential
- 2 years experience in payroll, pensions or HR team supporting admin
- Experience of workforce computerised systems
- Knowledge of relevant legislation relating to Data Protection and Information Governance
- Advanced user of Outlook Excel and Word
Desirable
- Use of workforce system and administering systems
- Proficient in use of Excel functions and formulae
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
