Management Accounts Assistant

Job description

Job responsibilities

Job Purpose

The post holder will provide support to the Financial Management team who provide Financial Management support to operational managers for designated services including monthly accruals/pre-payments, provide advice and training on financial management to budget holders and senior managers, maintain a financial forecast and assist in the setting of annual budgets.

This will ensure the timely and accurate budgetary control for CityCare finances. The post holder will support the team to produce and issue financial reports on a monthly basis with key variance analysis (including establishment control), trends, end of year forecasts, and recommend actions required to ensure effective use of resources. They will support the raising of sales orders in a timely manner to ensure that contractual income is accurate and billed in a timely manner to support CityCares cash position.

There is a strong focus on data quality, and delivering continuous improvement in processes and services provided. The post holder will take a key role in the busy Financial Management Team, including providing support to other members of the team where necessary.

Dimensions

Nottingham CityCare Partnership is the leading provider of NHS community services in Nottingham.

Our dedicated staff offer an extensive range of health services that you can access in health centres, childrens centres, GP Practices, other community settings or your own home.

From health visiting for young families to school nursing for children and young people, from community nursing for people with conditions such as respiratory problems or heart failure, to podiatry and diabetes services, and support following a stroke or a fall, we offer services for all your and your familys needs. We are a staff-led social enterprise, here to help improve the health of local people and support our local communities

Nottingham CityCare Partnership employs over 1,000 people in a variety of disciplines.

The job description and person specification outline the tasks, responsibilities and outcomes required of the role. The job holder will carry out any other duties as may reasonably be required by their line manager as relevant to the post.

Key Responsibilities

To support the financial management team with preparation of accruals and prepayment journals in a timely manner and in line with month-end deadlines

Assist the management accountants to reconcile payroll transactions, ensuring costs and WTEs are allocated to the appropriate cost centres and general ledger codes, and posting relevant correction journals.

To provide assistance with recharges including, but not limited to, postage, bank staff, and prescribing, ensuring costs are charged to the appropriate cost centre each month.

To assist in raising sales orders in a prompt manner and in accordance with internal procedures, to ensure that contractual income is accurate and billed in a timely manner to support CityCares cash position.

To assist in the preparation of balance sheet reconciliations including, but not limited to, deferred income, accrued income, prepayments, and accrued expenditure, ensuring any errors are highlighted to the relevant person.

Assist in reconciling budgeted establishments with ESR Systems on a monthly basis, ensuring the two systems remain aligned in order to support accurate financial reporting and enable accurate vacancy reporting.

Support the Financial Management team to carry out the annual budget setting process and maintaining a financial forecast

Assist in budget holder meetings, gaining exposure to supporting both finance and non-finance managers

Respond to and resolve queries from Budget Managers both promptly and accurately, referring them to others when necessary

Analyse postings to the ledger to ensure the integrity and validity of ledger reports including running costs and investigating variances

Work co-operatively across the finance function sharing information and best practise to achieve effective use of resources and to enhance productivity

Support in the maintenance of Standard Opereating Procedures for management accounts processes

To ensure year end tasks assigned to you are completed as required by the timetable

To provide backing information and advice to internal and external audit as requested.

To ensure that policies and procedures are followed in accordance with Internal and External Audit recommendations, and to highlight any areas of weakness or concern.

Ensure that all monthly tasks assigned to you are carried out in accordance with the timetable and any issues are escalated in a timely manner.

General Duties

To undertake any other duties as may be required in accordance with the scope of the role

You may also be required to provide assistance or cover to other members of the finance team, including procurement, financial reconciliations and providing support during year end.

To maintain your essential training as deemed by CityCare HR policies

Person Specification

Qualifications

Essential

• GCSE grade A to C in English and Maths

Desirable

• Educated to intermediate AAT level or equivalent

Skills & Attributes

Desirable

• Experience of Month end process and analysis.
• Basic knowledge of Microsoft Excel.

Experience

Essential

• Experience in a finance team is essential as well as experience using financial systems & software.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Nottingham CityCare Partnership CIC

Address

Aspect House, Aspect Business Park

26 Bennerley Road

Bulwell

Nottinghamshire

NG6 8WR

Employer's website

https://www.nottinghamcitycare.nhs.uk/ (Opens in a new tab)