Job summary
An exciting opportunity has arisen within the Human Resources team here at MCH.
Are you looking to for a role focused on developing HR systems and producing informative workforce reports?
Are you comfortable working with data?
Do you have the ability to help staff and managers record, access and understand workforce information?
Main duties of the job
If you answered yes, we've got the perfect role for you!
We are looking for a Band 5 Workforce Data Assistant to join our friendly team. You will work alongside the ESR Lead on a range of projects providing high-quality workforce information, systems and project support.
The role will involve ensuring workforce data is accurate and informative, and employees are trained in the use of HR systems. We are looking for someone who is detail-focused, with excellent communication skills.
You should have great Excel and/or Power BI skills and be able to analyse, interpret and present data, identifying themes and trends. The role also requires a willingness to work through systems issues, identifying and fixing errors.
You will work closely with HR and payroll colleagues, IT and project management teams, external providers, as well as staff and managers from across MCH.
Experience of working within Human Resources, and an understanding of HR/payroll processes, especially within the NHS, would be an advantage.
Post holders can work from home, but should be able to attend MCH sites for meetings and training as required.
About us
So what else?
- This is your chance to join a progressive and innovative service in a social enterprise that is patient and staff focused - you'll even have the opportunity to become an MCH shareholder.
- We encourage staff to get involved in exploring new ways of working and service development.
- We'll provide well established, in-service training, one to one supervision, and appraisals with regular support.
- You'll be able to develop your skills in a friendly and supportive team.
Would you like to work flexibly?In the NHS, we are reminded every day of how important work life balance is. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us, for our patients and for you. Speak to us about how we might be able to accommodate a flexible working arrangement.
The small print
- Informal visits can be arranged on request.
- We will offer you the choice of two pension schemes; the NHS Pension scheme and the scottish widows group pension scheme.
- MCH encourages all staff to be double COVID vaccinated to protect themselves, their colleagues, their family and their patients.
Job description
Job responsibilities
The post holder will be expected to
identify and resolve data issues within the various HR systems
ensure HR data is coded in line with national guidelines
produce routine monthly reports (such as turnover, absence, training compliance, appraisal rates) and help build new HR dashboards in Excel and Power BI
send out starters and leavers reports to teams such as IT, reception and other internal system managers
assist with ad-hoc requests for information, either from service managers or external organisations maintain the organisational and management hierarchies in ESR (our main HR/payroll system) and in Zone Standard (our rostering system), creating cost centres, organisations, locations and positions as necessary
carry out occasional data entry tasks where it is not possible to bulk load data
help employees access their ESR and Zone Standard accounts, view payslips, record their leave and access eLearning
carry out regular audits of smartcard access awarded to all employees
assist with the management of virtual smartcards
support with training users and services super users
work with managers to ensure systems are correct
Job description
Job responsibilities
The post holder will be expected to
identify and resolve data issues within the various HR systems
ensure HR data is coded in line with national guidelines
produce routine monthly reports (such as turnover, absence, training compliance, appraisal rates) and help build new HR dashboards in Excel and Power BI
send out starters and leavers reports to teams such as IT, reception and other internal system managers
assist with ad-hoc requests for information, either from service managers or external organisations maintain the organisational and management hierarchies in ESR (our main HR/payroll system) and in Zone Standard (our rostering system), creating cost centres, organisations, locations and positions as necessary
carry out occasional data entry tasks where it is not possible to bulk load data
help employees access their ESR and Zone Standard accounts, view payslips, record their leave and access eLearning
carry out regular audits of smartcard access awarded to all employees
assist with the management of virtual smartcards
support with training users and services super users
work with managers to ensure systems are correct
Person Specification
Qualifications
Essential
- GCSE English and Maths grade C (4) or above
Desirable
- Degree
- Advanced Excel/Power BI skills
Experience
Essential
- Presenting data
- HR/Payroll systems (experience or knowledges of)
- Working to tight deadlines
Desirable
- Working in HR/payroll
- Experienced user of ESR
- Experienced user of a rostering system
- Presenting/delivering training
Knowledge
Essential
- HR processes
- Excel skills
Desirable
Attitude/Skills
Essential
- Professional approach
- Exceptional organisational skills
- Ability to manage workload and deadlines
- Attention to detail
- Good communication skills
- Adaptable and willing to help other teams/colleagues
MCH Values
Essential
- Good understanding of MCH values
Person Specification
Qualifications
Essential
- GCSE English and Maths grade C (4) or above
Desirable
- Degree
- Advanced Excel/Power BI skills
Experience
Essential
- Presenting data
- HR/Payroll systems (experience or knowledges of)
- Working to tight deadlines
Desirable
- Working in HR/payroll
- Experienced user of ESR
- Experienced user of a rostering system
- Presenting/delivering training
Knowledge
Essential
- HR processes
- Excel skills
Desirable
Attitude/Skills
Essential
- Professional approach
- Exceptional organisational skills
- Ability to manage workload and deadlines
- Attention to detail
- Good communication skills
- Adaptable and willing to help other teams/colleagues
MCH Values
Essential
- Good understanding of MCH values
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
