Allied Health Professionals Suffolk CIC

Executive/Corporate Assistant

This job is now closed

Job summary

Are you super-organised and highly motivated with great attention to detail? Can you multi-task? You might be our next Executive/Corporate Assistant and we need your help to deliver excellent care to our patients and communities.

We are looking for a friendly, enthusiastic, and well-organised person to support our Board of Directors in ensuring the organisation complies with the obligations of an NHS provider and social enterprise. You should be able to use your own initiative, be team orientated with a flexible approach to work.

Main duties of the job

Applicants must have previous administration experience and be fully confident and competent in all aspects of computer-based and telephone work. Excellent communication skills, both verbal and written are essential.

You will be based at Hartismere Hospital in Eye, working Monday to Friday. This vacancy is available part time from 25 to 30 hours per week. On occasion you will be required to travel to attend meetings or cover absences at our other bases.

About us

AHP Suffolk CIC is a staff led, musculoskeletal specific Social Enterprise delivering services for the NHS, whose aim and purpose is to provide high quality accessible health care at the point of need to help people return to optimal health and stay healthy. We work in partnership with our staff, patients and commissioners to develop a continually improving range of services to meet their needs effectively and efficiently.

We have a reputation for innovation and well supported continuous professional development.

Set up as a social enterprise over 10 years ago, we provide MSK Physiotherapy services from multiple sites across Suffolk, from community hospitals, health centres, gyms, and GP surgeries. We have developed and offer a successful web based self referral platform and single point of referral for secondary care, and virtual and face to face clinical appointments, exercise classes and 121 rehabilitation.

Date posted

29 August 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£18,947 to £22,726 a year

Contract

Permanent

Working pattern

Part-time

Reference number

B9710-23-0024

Job locations

Hartismere Hospital

Castleton Way

Eye

Suffolk

IP23 7BH

Job description

Job responsibilities

Please see the attached document for further details regarding the opportunity at Allied Health Professionals Suffolk CIC.

Job description

Job responsibilities

Please see the attached document for further details regarding the opportunity at Allied Health Professionals Suffolk CIC.

Person Specification

Qualifications

Essential

Educated to GCSE level, with demonstrable fluency in written communication, High level of competence with the full MS Office suite, specifically Word, Excel and Publisher

Experience

Essential

In depth knowledge of governance and administrative processes/policies, with the ability to prioritise and problem solve, specifically in regards to complaints, incidents and subject access requests.
Senior administrative/secretarial experience to include demonstrable workload prioritisation, working to established processes and experience of process improvement and upward management
Relevant experience working for a group of directors, including Non-Executive and Staff directors,
High levels of effective communication skills, verbal and written, with a compassionate telephone manner and the ability to diffuse potentially highly charged situations including diary management, meeting administration and formal minute taking to a high standard

Desirable

NHS or similar healthcare experience to include understanding of structures, governance and working with relevant IT systems

Person Specification

Qualifications

Essential

Educated to GCSE level, with demonstrable fluency in written communication, High level of competence with the full MS Office suite, specifically Word, Excel and Publisher

Experience

Essential

In depth knowledge of governance and administrative processes/policies, with the ability to prioritise and problem solve, specifically in regards to complaints, incidents and subject access requests.
Senior administrative/secretarial experience to include demonstrable workload prioritisation, working to established processes and experience of process improvement and upward management
Relevant experience working for a group of directors, including Non-Executive and Staff directors,
High levels of effective communication skills, verbal and written, with a compassionate telephone manner and the ability to diffuse potentially highly charged situations including diary management, meeting administration and formal minute taking to a high standard

Desirable

NHS or similar healthcare experience to include understanding of structures, governance and working with relevant IT systems

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Allied Health Professionals Suffolk CIC

Address

Hartismere Hospital

Castleton Way

Eye

Suffolk

IP23 7BH

Employer's website

https://www.ahpsuffolk.co.uk/ (Opens in a new tab)

Employer details

Employer name

Allied Health Professionals Suffolk CIC

Address

Hartismere Hospital

Castleton Way

Eye

Suffolk

IP23 7BH

Employer's website

https://www.ahpsuffolk.co.uk/ (Opens in a new tab)