Sirona care & health CIC

Inpatient Admin Coordinator

The closing date is 17 February 2026

Job summary

We are looking to appoint an enthusiastic, efficient and motivated individual to join our inpatient admin coordination team. Our coordination team are integral to the smooth running of the ward to support excellent patient care.

You will work as part of the mutli-disciplinary team to coordinate the flow of patients and information through the wards. This may be relating to admissions from our acute hospitals, liaison with health professionals and relatives visiting the ward or maintaining stock and medical supplies. We work as a team so train all staff in all aspects of the role but can support staff to specialise and take on responsibility in specific areas if they have a special interest.

The role includes some telephone contact with patients, relatives, and a broad range of staff across the organisation. You will need to be computer literate, be familiar with Microsoft Office and have good communication, with a positive, flexible approach to your workload. If you like to be kept busy and enjoy the satisfaction of knowing you have made a difference, we would like to hear from you.

Main duties of the job

Supporting smooth patient flow in and out of the rehab units.
Using initiative to manage and prioritise own workload, work independently in planning and organising tasks, with support from the Operations Partner.
Provide daily routine administrative tasks including: email, telephone calls, photocopying, filing, scanning, typing, disposal of sensitive material (this list is not exhaustive) whilst maintaining confidentiality.
Use a range of media to communicate with others including face to face, telephone, e-mail, letter and conference calls.
A point of contact to healthcare professionals and others (including patients, carers, and external partners) by telephone taking messages and passing them on promptly and efficiently.

About us

Ever dreamt about a career that sparks excitement and fosters your professional growth? Picture yourself waking up eager to make a real difference in our community, surrounded by teams who value your unique ideas.

We are Sirona care & health - England's largest provider of Adult's and Children's Community Services and we'd love for you to join us in Bristol, North Somerset or South Gloucestershire.

Agenda for Change Salary, full NHS benefits, 27+ days' annual leave, and participation in the NHS Pension Scheme - just a glimpse of the benefits you'll receive.

We welcome and encourage all applicants. We are committed to having a workforce that reflects the communities we support and are proactively seeking to improve the diversity of our workforce. We know diversity fosters creativity and innovation.

We are committed to equality of opportunity, to being fair and inclusive, and to being a place where all belong. We aim to draw upon the widest possible range of views and experiences to meet the changing needs of our colleagues, partners and communities we serve.

Whether you're starting your journey in healthcare, looking for a fresh challenge within the NHS, or contemplating a career change, don't be daunted by the prospect of something different - we create development opportunities for all our colleagues and apprentices.

Interested? View our benefits leaflet which you can find attached to this vacancy.

Date posted

03 February 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year pa

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

083-7759943-SL

Job locations

South Bristol Community Hospital

Hengrove Promenade

Bristol

BS14 0DE

Job description

Job responsibilities

Please see the attached Job Description for a full list of duties and responsibilities before applying for this position.

Please note, we cannot offer a Certificate of Sponsorship for this role.If you currently require a visa to work in the UK, there must be a minimum of 14 months remaining until the expiry date. If you do not disclose your expiry date within your application, it may not be considered. Please only provide the expiry date and not your share code within your application.

If you refer to qualifications or employment within your supporting statement, that has not been included in your Qualifications, Training or Employment History, this information may be discounted.

Job description

Job responsibilities

Please see the attached Job Description for a full list of duties and responsibilities before applying for this position.

Person Specification

Qualifications

Essential

NVQ level 3 Business and Administration or equivalent knowledge and experience
Knowledge of Microsoft computer packages e.g. Excel, Word.

Desirable

Experience of working in a rehabilitation inpatient setting
Prior use of patient database, EMIS system knowledge is highly desirable

Skills

Essential

Experience of an administrative role with high levels of autonomy and responsibility.
Communicating with a wide range of personnel and responding to written, emailed or telephone enquiries and questions.
Computer literacy to produce and update documents, databases and records.

Desirable

Understanding of discharge pathways from acute trusts

Person Specification

Qualifications

Essential

NVQ level 3 Business and Administration or equivalent knowledge and experience
Knowledge of Microsoft computer packages e.g. Excel, Word.

Desirable

Experience of working in a rehabilitation inpatient setting
Prior use of patient database, EMIS system knowledge is highly desirable

Skills

Essential

Experience of an administrative role with high levels of autonomy and responsibility.
Communicating with a wide range of personnel and responding to written, emailed or telephone enquiries and questions.
Computer literacy to produce and update documents, databases and records.

Desirable

Understanding of discharge pathways from acute trusts

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.