Sirona care & health CIC

Executive Assistant & Corporate Governance Administrator

The closing date is 03 November 2025

Job summary

We have an exciting opportunity to join Sirona care & health as an Executive Assistant within our Corporate Governance Team.

This is a key role providing high-level business and administrative support to our Board Chair, Non-Executive Directors (NEDs) and the wider Corporate Governance Team. You'll communicate on their behalf with a range of internal and external stakeholders, ensuring that all interactions reflect Sirona's values of "Taking it Personally" and maintaining the highest standards of professionalism and confidentiality.

Working autonomously and using your initiative, you'll manage and prioritise a varied workload, often to tight deadlines, and ensure that all aspects of the corporate administration office run smoothly and efficiently. Alongside dedicated support for the Chair and NEDs, you'll play an active role in supporting the Corporate Governance Team to deliver a proactive, high-quality Board Secretariat service.

Main duties of the job

Provide comprehensive executive and administrative support to the Board Chair and Non-Executive Directors, including maintaining profiles, engagement records, and training logs.
Manage and coordinate complex diaries, prioritising competing demands and ensuring meetings and events are efficiently scheduled.
Prepare and brief the Chair and Non-Executive Directors for meetings and events, ensuring all relevant documentation is provided in advance.
Deliver a full Committee management service, including agenda preparation, minute taking, action tracking and timely distribution of papers.
Produce high-quality reports, papers, and presentations in line with organisational deadlines.
Plan and organise meetings, events and travel arrangements, ensuring they run smoothly and to a professional standard.

About us

Ever dreamt about a career that sparks excitement and fosters your professional growth? Picture yourself waking up eager to make a real difference in our community, surrounded by teams who value your unique ideas.

We are Sirona care & health - England's largest provider of Adult's and Children's Community Services and we'd love for you to join us in Bristol, North Somerset or South Gloucestershire.

Agenda for Change Salary, full NHS benefits, 27+ days' annual leave, and participation in the NHS Pension Scheme - just a glimpse of the benefits you'll receive.

We welcome and encourage all applicants. We are committed to having a workforce that reflects the communities we support and are proactively seeking to improve the diversity of our workforce. We know diversity fosters creativity and innovation.

We are committed to equality of opportunity, to being fair and inclusive, and to being a place where all belong. We aim to draw upon the widest possible range of views and experiences to meet the changing needs of our colleagues, partners and communities we serve.

Whether you're starting your journey in healthcare, looking for a fresh challenge within the NHS, or contemplating a career change, don't be daunted by the prospect of something different - we create development opportunities for all our colleagues and apprentices.

Interested? View our benefits leaflet which you can find attached to this vacancy.

Date posted

20 October 2025

Pay scheme

Agenda for change

Band

Band 5

Salary

£31,049 to £37,796 a year per annum

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

083-7538024-WW

Job locations

Yate

Badminton Road Council Offices, Badminton Road

Yate South Glos

BS37 5AF

Job description

Job responsibilities

Please see the attached Job Description for the full range of duties and responsibilities associated with this role.

Please note, we cannot offer a Certificate of Sponsorship for this role.

If you currently require a visa to work in the UK, there must be a minimum of 14 months remaining until the expiry date. If you do not disclose your expiry date within your application, it may not be considered.

If you refer to qualifications or employment within your supporting statement, that has not been included in your Qualifications, Training or Employment History, this information may be discounted.

Job description

Job responsibilities

Please see the attached Job Description for the full range of duties and responsibilities associated with this role.

Please note, we cannot offer a Certificate of Sponsorship for this role.

If you refer to qualifications or employment within your supporting statement, that has not been included in your Qualifications, Training or Employment History, this information may be discounted.

Person Specification

Shortlisting

Essential

Educated to AS/ A Level or NVQ 3/ Diploma level 3 or equivalent level of experience.
Working at a similar level in a specialist area (healthcare/public sector)
Recognised IT qualification or equivalent experience, with evidence of proficient IT skills in Microsoft Office including Word, Excel, Powerpoint

Desirable

Understanding of or qualification of project management. Principles, techniques and tools such as Prince 2 Foundation and Microsoft Project.

Skills, Knowledge and Experience

Essential

Significant business support/administrative/secretarial experience working in a large/busy team and with Senior level stakeholders
Demonstrate previous experience of professional documentation including reports, committee/panel papers and presentations. Collecting, analysing and formatting information, liaising with others as necessary.
Demonstrable experience dealing with sensitive and confidential information
Advanced knowledge of Microsoft software applications (outlook, word, excel and PowerPoint etc.)

Desirable

Familiarity with medical/NHS terminology
Experience project managing events or visits for senior officials

Person Specification

Shortlisting

Essential

Educated to AS/ A Level or NVQ 3/ Diploma level 3 or equivalent level of experience.
Working at a similar level in a specialist area (healthcare/public sector)
Recognised IT qualification or equivalent experience, with evidence of proficient IT skills in Microsoft Office including Word, Excel, Powerpoint

Desirable

Understanding of or qualification of project management. Principles, techniques and tools such as Prince 2 Foundation and Microsoft Project.

Skills, Knowledge and Experience

Essential

Significant business support/administrative/secretarial experience working in a large/busy team and with Senior level stakeholders
Demonstrate previous experience of professional documentation including reports, committee/panel papers and presentations. Collecting, analysing and formatting information, liaising with others as necessary.
Demonstrable experience dealing with sensitive and confidential information
Advanced knowledge of Microsoft software applications (outlook, word, excel and PowerPoint etc.)

Desirable

Familiarity with medical/NHS terminology
Experience project managing events or visits for senior officials

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.