HR Administrator

Job description

Job responsibilities

Recruitment & Onboarding/Offboarding

Support the Senior Leadership Team with recruitment administration, including arranging interviews and issuing offer letters.

Process pre-employment checks (right to work, references, DBS where applicable).

Prepare contracts of employment and new starter documentation.

Coordinate induction processes and onboarding documentation.

Ensure all employee records are accurately created and maintained on HR systems

Ensure Offboarding processes are adhered to, including return of uniform/equipment/ID badge/Key/Phone deactivation etc.

Liaise with SLT manager to arrange exit interview.

Employee Records & HR Systems

Maintain accurate, confidential, and up-to-date personnel files (electronic and paper-based).

Update HR systems with changes relating to contracts, salary, hours, annual leave and personal details and communicate changes to employees.

Produce HR reports and workforce data as required.

Ensure compliance with GDPR and data protection requirements.

Monitor staff car insurance to ensure HR files updated accordingly.

Collate mandatory e-learning records

Payroll & Benefits Administration

Support the Finance Manager in running the monthly payroll.

Absence & Leave Management

Record and monitor sickness absence and other leave types.

Produce quarterly absence reports and highlight trends.

Support managers with return-to-work documentation and processes.

Employee Relations Support

Provide administrative support for disciplinary, grievance, and capability processes.

Take notes at formal HR meetings where required.

Compliance & Policies

Support the maintenance and updating of HR policies and procedures.

Ensure compliance with employment law and internal governance requirements.

Assist with audits and regulatory inspections as required.

Collate mandatory training requirements and liaise with all staff to ensure they are keeping up to date and rec

General HR Administration

Respond to employee queries in a professional and timely manner.

Support HR projects and initiatives as required.

Contribute to continuous improvement of HR processes and systems.

IT/SystmOne Support (training will be provided if required)

Be the first point of contact in managing IT Support enquiries or trouble shooting, including outages and VPN issues.

Raise support tickets as required

Produce weekly activity reports

Ensure paper files are scanned to online folder and insert to Systmone patient files ongoing.,

Ensure the Systmone Process Flow is working and action as needed.

Manage SystmOne bereavement processes.

Person Specification

Qualifications

Essential

• At least 3 years experience in an HR administrative role.
• Strong organisational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Proficient in Microsoft Office: Word, Excel, Outlook.
• Understanding of basic UK employment law principles.

Desirable

• Experience using SystmOne.
• CIPD Level 3 - or working towards.
• Experience working in healthcare, NHS, care settings.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

The Rosemary Foundation Hospice at Home

Address

35

Lavant Street

Petersfield

Hampshire

GU32 3EL

Employer's website

https://rosemary-foundation.org.uk/support-us/ (Opens in a new tab)