Brighton and Hove Federation

Recruitment and Compliance Coordinator

The closing date is 22 March 2026

Job summary

This is an exciting new role for an organised and professional administrator to coordinate onboarding for casual staff applying to work with Brighton and Hove Federation.

This will be a varied role, working across multiple Federation services, and supporting clinical and non-clinical staff to prepare for working for a primary care provider at scale.

This role offers a significant amount of flexibility across 20 hours per week, within normal office hours, with the option for some evening and weekend work if preferred - subject to approval. This is a hybrid role with some office based work and the opportunity to work from home.

As a growing organisation, there are opportunities for development within the Federation team.

Main duties of the job

The Recruitment and Compliance Coordinator plays a vital role in ensuring that casual workers have a smooth supportive and professional onboarding experience. Acting as a consistent point of contact the postholder helps new joiners feel valued and informed while ensuring the organisation is represented with professionalism throughout the process.

Working independently, the role supports the end to end onboarding journey for individuals joining the Brighton and Hove Federation workforce platform Luna. This includes guiding new casual workers through the application and onboarding stages, completing all required checks and managing ongoing compliance and maintenance activities to ensure the workforce remains fully compliant at all times.

The role may also provide occasional support to the Delivery Team with day to day operational tasks as required.

About us

Brighton and Hove Federation (B&HF) is a member organisation, made up of 6 Primary Care Networks (PCNs) containing 31 GP Practices. We are a company limited by shares, with each of our member practices as shareholders. This means that we do everything with our practices and their patients in mind. We work collaboratively to provide high quality clinical and support services to NHS Primary Care, as well as talking to patients, listening to feedback, and being willing to adapt to constantly improve our service.

We are not just here to deliver services; we are here to shape the future of healthcare in our city balancing quality, equity, workforce wellbeing, financial resilience, and environmental responsibility.

Date posted

04 March 2026

Pay scheme

Other

Salary

£25,760 to £27,476 a year pro rata

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

B0582-26-0002

Job locations

Brighton & Hove Federation

Old Shoreham Road

Hove

East Sussex

BN3 7GS

Job description

Job responsibilities

Main Duties and Responsibilities

Lead on the end-to-end recruitment cycle from registration to first shift

Send Welcome information and links to introductory meeting monitoring attendance and completion

Answering any questions from new joiners before and during onboarding

Arrange the training systems inductions and site inductions for all new Federation service staff

Ensure all new staff added to the rota are compliant to statutory requirements and that the service holds the necessary documentation as per set guidelines

Maintain the staff database with details and paperwork for all staff and escalate any issues with staff compliance to the Operational Support Lead

Arrange new staff access to Federation clinical systems and other IT setup

Arrange allocation and collection of IT equipment where appropriate

Monitoring the email inboxes for any onboarding queries or compliance documents sent

Communicate with new joiners throughout the hiring process, ensuring timely updates to any queries

Support pre-screening activities including CV reviews

Maintain accurate and up to date records in the Workforce Platform - Luna

Provide administrative support when needed to the Delivery Team

Work collaboratively to help develop and promote a positive working culture, encouraging staff participation and involvement in developing improving and promoting the service

Ensure adherence to efficient administrative processes within the service

Responsible for managing workload and adhering to targets set to onboard new joiners

Develop and report on new joiner onboarding experience

Track recruitment metrics - time to hire and pipeline activity

Offboarding leavers including removing access to systems. Ensuring any equipment is returned in a timely manner

Ensure all current staff records have current contractual compliance, such as contract, indemnity insurance, DBS and professional registration

Ensure all current staff records are up to date with training and manage appropriately if not compliant

Personal Performance Management

Maintain productive relationships encouraging the giving and receiving of regular feedback to create and maintain a culture of constantly seeking to refine and improve the service

Engage with internal and external stakeholders

Engage with service users to understand peoples experience and to measure levels of satisfaction with services.

Undertake any other duties required, as appropriate to the role

Responsibility for maintaining a record of own personal and/or professional development

Responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work

Equality and Diversity

The post-holder will support the equality, diversity and rights of patients, carers, and colleagues, to include:

Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with Practice procedures and policies, and current legislation

Respecting the privacy, dignity, needs and beliefs of patients, carers, and colleagues

Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.

Communication

The post-holder should recognize the importance of effective communication within the team and will strive to -

Communicate effectively with other team members

Communicate effectively with patients and carers

Recognize peoples needs for alternative methods of communication and respond accordingly