Job summary
The key aspects
of the role will be to support the Rota Team Manager and the Badger clinical
and non-clinical workforce. The key
element of the role will be the co-ordination of the medical and support
services rota on Rota Master (rota system) to ensure an effective rota is
delivered.
The post holder
will work closely with clinicians and support staff to ensure adequate staffing
levels are maintained and the services are not adversely impacted.
Additionally,
the post holder will be involved in forward planning of services, and the aim
of the role is to implement, embed and maintain processes and control
procedures to ensure that leave arrangements, rotas and staffing are
effectively managed.
Main duties of the job
Work with the rota system to ensure that rotas reflect the needs of the
service.
Work across the week, including some weekend working.
Develop close working relationships with clinical and other staff groups
to support service delivery.
Develop and establish the rota rules and requirements.
Proactively ensure that rotas are filled with appropriate staff cover,
identifying and mitigating risks, including escalation.
Manage processes for capturing and recording annual, sick, study and
professional leave.
Ensure rotas are updated daily and published and produced, a minimum of
8 weeks in advance.
Attend weekly meetings with management team to ensure effective staff
cover for shifts
Be the main point of feedback regarding the rotas.
Link with the training placements colleagues and be alert to any changes
with training requirements on the rotas.
Set up and liaise with new joiners to support and embed induction
processes.
Be the point of contact for colleagues when requesting leave or changes.
Report rota changes to relevant teams or departments such as Team
Leaders, HR, Finance.
Have a proactive approach to continuous improvement assisting in team
projects.
Any other duties commensurate with the grade
About us
Birmingham
and District GP Emergency Room (Badger) Ltd is a not-for-profit social
enterprise healthcare co-operative which includes, as part of its group of
companies, Badger Medical Ltd, Badger Healthcare Ltd and Sett Support
Partnership plc. Badger consists of Board Leadership; Clinical; Finance;
Workforce & HR; Quality & Performance; Operations; IT and Business
Development departments.
Badger was
established in 1996 by local doctors who joined together to initially provide
an improved out-of-hours service for their patients. Today Badger has opted-in
GP members in 60+ practices and provides 24/7 message handling, urgent primary
care and GP out of hours service to a patient base of 1.3 million. We run the
Urgent Treatment Services at Solihull and Erdington Stockland Green, with face
to face and 24/7 remote clinical assessment services operating from Bourne Road
in Aston. Our head offices are at Glover Street, near the city centre. Badger was recognised with an Outstanding rating following our Care
Quality Commission (CQC) inspection in March 2024.
Job description
Job responsibilities
Job Description Rota Administrator
The key aspects
of the role will be to support the Rota Team Manager and the Badger clinical
and non-clinical workforce. The key
element of the role will be the co-ordination of the medical and support
services rota on Rota Master (rota system) to ensure an effective rota is
delivered.
The post holder
will work closely with clinicians and support staff to ensure adequate staffing
levels are maintained and the services are not adversely impacted.
Additionally,
the post holder will be involved in forward planning of services, and the aim
of the role is to implement, embed and maintain processes and control
procedures to ensure that leave arrangements, rotas and staffing are
effectively managed.
Key
Responsibilities and Accountabilities
Work with the rota system to ensure that rotas reflect the needs of the
service.
Work across the week, including some weekend working.
Develop close working relationships with clinical and other staff groups
to support service delivery.
Develop and establish the rota rules and requirements.
Proactively ensure that rotas are filled with appropriate staff cover,
identifying and mitigating risks, including escalation.
Manage processes for capturing and recording annual, sick, study and
professional leave.
Ensure rotas are updated daily and published and produced, a minimum of
8 weeks in advance.
Attend weekly meetings with management team to ensure effective staff
cover for shifts
Be the main point of feedback regarding the rotas.
Link with the training placements colleagues and be alert to any changes
with training requirements on the rotas.
Set up and liaise with new joiners to support and embed induction
processes.
Be the point of contact for colleagues when requesting leave or changes.
Report rota changes to relevant teams or departments such as Team
Leaders, HR, Finance.
Have a proactive approach to continuous improvement assisting in team
projects.
Any other duties commensurate with the grade
The duties and
responsibilities outlined in this job description are neither definitive nor
restrictive and may change in detail from time-to-time to meet the changing
needs of the operation.
Relationship to Other Roles
Reports to the
Rota Manager
Liaison with
clinicians, operational and non-clinical staff.
Equality and Diversity
The post holder will be expected to adhere strictly to the principles of
fairness and equality in carrying out the role. At all times the post holder
will be required to work in line with Badgers values and show respect for and
maintain the dignity of patients, the public and work colleagues. Badger will
not tolerate any form of bullying or harassment, violence or aggression towards
any colleagues, patients or partners.
Disclosure and Barring Service
This appointment will be subject to a criminal
record check by the Disclosure and Barring Service.
Pre-Employment
Health Check
The appointment
will be subject to a satisfactory Pre-Employment Health Check.
The duties and responsibilities outlined in this job description are
neither definitive nor restrictive and may change in detail from time-to-time
to meet the changing needs of the operation.
Job description
Job responsibilities
Job Description Rota Administrator
The key aspects
of the role will be to support the Rota Team Manager and the Badger clinical
and non-clinical workforce. The key
element of the role will be the co-ordination of the medical and support
services rota on Rota Master (rota system) to ensure an effective rota is
delivered.
The post holder
will work closely with clinicians and support staff to ensure adequate staffing
levels are maintained and the services are not adversely impacted.
Additionally,
the post holder will be involved in forward planning of services, and the aim
of the role is to implement, embed and maintain processes and control
procedures to ensure that leave arrangements, rotas and staffing are
effectively managed.
Key
Responsibilities and Accountabilities
Work with the rota system to ensure that rotas reflect the needs of the
service.
Work across the week, including some weekend working.
Develop close working relationships with clinical and other staff groups
to support service delivery.
Develop and establish the rota rules and requirements.
Proactively ensure that rotas are filled with appropriate staff cover,
identifying and mitigating risks, including escalation.
Manage processes for capturing and recording annual, sick, study and
professional leave.
Ensure rotas are updated daily and published and produced, a minimum of
8 weeks in advance.
Attend weekly meetings with management team to ensure effective staff
cover for shifts
Be the main point of feedback regarding the rotas.
Link with the training placements colleagues and be alert to any changes
with training requirements on the rotas.
Set up and liaise with new joiners to support and embed induction
processes.
Be the point of contact for colleagues when requesting leave or changes.
Report rota changes to relevant teams or departments such as Team
Leaders, HR, Finance.
Have a proactive approach to continuous improvement assisting in team
projects.
Any other duties commensurate with the grade
The duties and
responsibilities outlined in this job description are neither definitive nor
restrictive and may change in detail from time-to-time to meet the changing
needs of the operation.
Relationship to Other Roles
Reports to the
Rota Manager
Liaison with
clinicians, operational and non-clinical staff.
Equality and Diversity
The post holder will be expected to adhere strictly to the principles of
fairness and equality in carrying out the role. At all times the post holder
will be required to work in line with Badgers values and show respect for and
maintain the dignity of patients, the public and work colleagues. Badger will
not tolerate any form of bullying or harassment, violence or aggression towards
any colleagues, patients or partners.
Disclosure and Barring Service
This appointment will be subject to a criminal
record check by the Disclosure and Barring Service.
Pre-Employment
Health Check
The appointment
will be subject to a satisfactory Pre-Employment Health Check.
The duties and responsibilities outlined in this job description are
neither definitive nor restrictive and may change in detail from time-to-time
to meet the changing needs of the operation.
Person Specification
Qualifications
Essential
- A level and above, including GCSE Maths and English
Experience
Essential
- Setting up rotas
- Co-ordinating/ managing rotas and staffing experience or equivalent.
- Medical staffing experience.
Person Specification
Qualifications
Essential
- A level and above, including GCSE Maths and English
Experience
Essential
- Setting up rotas
- Co-ordinating/ managing rotas and staffing experience or equivalent.
- Medical staffing experience.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
