Job summary
Badger Group provides a GP Out-of-Hours service and currently has an exciting
opportunity for a Rota Administrator.
As a Rota Administrator you
will be part of a team and you will be responsible to fully coordinate all
clinical and non-clinical rotas whilst managing effective working
relationships.
You will be responsible for
ensuring that staffing levels are effectively planned to the required levels
each day. This will primarily be through the management of rotas to ensure that
these are being run and managed as efficiently and effectively as possible. You
will also provide support and a comprehensive rota administration service for
Operational Management.
Main duties of the job
To assist in the production and maintenance of all
Badger Rotas
To ensure that all rotas are entered onto the Rota
Master system and associated systems two months in advance.
To ensure that all rota change requests are entered
daily onto the Rota Master system and any associated system.
To publish rotas onto the Badger website (members
area) two months in advance and when changes take place.
To fill vacant / cancelled sessions shifts as and
when they occur.
To report any rota changes to the payroll
department.
To inform out of hours duty team leaders of rota
changes and variations
Monitor absence.
To inform the Operations Manager if there are any
foreseen risk such as shortage of clinicians on the rota.
To develop relationships with staff members to
assist the organisation in filling sessions at short notice.
To attend meeting with the operational team as
required.
To assist in new projects.
About us
Badger is a healthcare provider, established in 1996 by a group of local doctors in Birmingham and Solihull. Working in collaboration with local NHS trusts, our mission has always been to deliver care you can trust. Today, Badger serves a population of 1.6 million people of all ages across Birmingham and Solihull.
Job description
Job responsibilities
Job Description
Hours: Full-time 37.5 hours per week
Reports to: Operations Manager
Based at:
Aston, Birmingham
Summary
The role of the Rota
Administrator is to work as part of the rota team based at Badger, Aston. The function of the post is to primarily
provide support to the Rota team and assist in the management of the Badger
clinical and non-clinical rota and any associated administrative tasks.
Key Accountabilities
To assist in the production and maintenance of all
Badger Rotas
To ensure that all rotas are entered onto the Rota
Master system and associated systems two months in advance.
To ensure that all rota change requests are entered
daily onto the Rota Master system and any associated system.
To publish rotas onto the Badger website (members
area) two months in advance and when changes take place.
To fill vacant / cancelled sessions shifts as and
when they occur.
To report any rota changes to the payroll
department.
To inform out of hours duty team leaders of rota
changes and variations
Monitor absence.
To inform the Operations Manager if there are any
foreseen risk such as shortage of clinicians on the rota.
To develop relationships with staff members to
assist the organisation in filling sessions at short notice.
To attend meeting with the operational team as
required.
To assist in new projects.
Equality and Dignity
The post holder
will be expected to adhere strictly to the principles of fairness and equality
in carrying out the role. At all times the post holder will be required to show
respect for and maintain the dignity of patients, the public and work
colleagues. Badger will not tolerate and form of bullying or harassment,
violence or aggression against its employees.
Job description
Job responsibilities
Job Description
Hours: Full-time 37.5 hours per week
Reports to: Operations Manager
Based at:
Aston, Birmingham
Summary
The role of the Rota
Administrator is to work as part of the rota team based at Badger, Aston. The function of the post is to primarily
provide support to the Rota team and assist in the management of the Badger
clinical and non-clinical rota and any associated administrative tasks.
Key Accountabilities
To assist in the production and maintenance of all
Badger Rotas
To ensure that all rotas are entered onto the Rota
Master system and associated systems two months in advance.
To ensure that all rota change requests are entered
daily onto the Rota Master system and any associated system.
To publish rotas onto the Badger website (members
area) two months in advance and when changes take place.
To fill vacant / cancelled sessions shifts as and
when they occur.
To report any rota changes to the payroll
department.
To inform out of hours duty team leaders of rota
changes and variations
Monitor absence.
To inform the Operations Manager if there are any
foreseen risk such as shortage of clinicians on the rota.
To develop relationships with staff members to
assist the organisation in filling sessions at short notice.
To attend meeting with the operational team as
required.
To assist in new projects.
Equality and Dignity
The post holder
will be expected to adhere strictly to the principles of fairness and equality
in carrying out the role. At all times the post holder will be required to show
respect for and maintain the dignity of patients, the public and work
colleagues. Badger will not tolerate and form of bullying or harassment,
violence or aggression against its employees.
Person Specification
Qualifications
Essential
- 5 GSCEs Grade A-C or equivalent.
- Evidence of continuing professional development.
Desirable
- Evidence of further study.
Experience
Essential
- 2 years experience in using electronic rota systems.
- Experience of working in a busy administrative role.
- Experience in coordinating team rotas and utilising electronic rostering solutions, i.e: Rotamaster.
- Intermediate Level IT skills.
- Ability to anaylse and problem solve.
- Accuracy and attention to detail.
- Excellent interpersonal and communication skills.
- High standard of computer literacy, including experience of Microsoft Office Word, Excel etc.
-
- Good telephone manner and interpersonal skills.
- Good organisational abilities, to prioritise work to meet deadlines.
Desirable
- 2 years experience working in a healthcare environment.
Knowledge and skills
Essential
- Assertive and able to use own initiative.
- To assist with a variety of tasks and projects including updating rota systems and software programmes.
- To undertake training as required.
- To be adaptable and flexible within a challenging work environment.
- Must be able to work flexibly.
Desirable
- Open to learning and development, with a professional attitude.
- Good motivation and an innovative approach to work.
- Able to maintain good working relationships.
- High levels of confidence.
Person Specification
Qualifications
Essential
- 5 GSCEs Grade A-C or equivalent.
- Evidence of continuing professional development.
Desirable
- Evidence of further study.
Experience
Essential
- 2 years experience in using electronic rota systems.
- Experience of working in a busy administrative role.
- Experience in coordinating team rotas and utilising electronic rostering solutions, i.e: Rotamaster.
- Intermediate Level IT skills.
- Ability to anaylse and problem solve.
- Accuracy and attention to detail.
- Excellent interpersonal and communication skills.
- High standard of computer literacy, including experience of Microsoft Office Word, Excel etc.
-
- Good telephone manner and interpersonal skills.
- Good organisational abilities, to prioritise work to meet deadlines.
Desirable
- 2 years experience working in a healthcare environment.
Knowledge and skills
Essential
- Assertive and able to use own initiative.
- To assist with a variety of tasks and projects including updating rota systems and software programmes.
- To undertake training as required.
- To be adaptable and flexible within a challenging work environment.
- Must be able to work flexibly.
Desirable
- Open to learning and development, with a professional attitude.
- Good motivation and an innovative approach to work.
- Able to maintain good working relationships.
- High levels of confidence.
