Job summary
We're looking for short-term cover for Medicines Management. Initially, this will be for the month of December but it could
be longer. Due to the short term and immediate nature of this cover, having prior experience of medicines management
would be preferred but is not essential.
The role is focussed on ensuring safe prescribing within the surgery. This includes requesting medication for patients,
and managing patients medication records including repeat dispensing acting upon safety alerts optimising prescribing
for cost and efficacy processing discharge and medication changes from secondary care and other reasonable and
related administration.
This role is 20
hours per week for Fixed Term period of December 2025 (with option to extend,
based on practice need).
Closing Date: Thursday 27th November 2025
Interview Date: Monday 1st December 2025
WHEN APPLYING FOR THIS ROLE, PLEASE INCLUDE YOUR MOBILE NUMBER ON YOUR APPLICATION SO WE CAN CONTACT YOU IF NEEDED. PLEASE ALSO CHECK YOUR SPAM OR JUNK FOLDER REGULARLY AS EMAILS FROM US MAY OCCASIONALLY BE FILTERED THERE.
We encourage you to apply as early as possible as this job may close earlier than the advertised closing date once enough applications have been received
Main duties of the job
As a Medicines Manager you will be expected to:
Be the main provision of an efficient, patient-friendly repeat prescribing, audits,
stocktake and ordering of vaccines and medical consumables.
You will contribute to the efficiency and quality improvement of the service to both
patients and clinicians by putting into place processes that minimize the chance of
error, reduce medicine wastage, and improve the quality and accuracy of the
practice repeat prescriptions.
All staff are expected to work to Cumbria Health Values:
- Clinically focused - Everything every one of us does is for the patient
- Responsive - We listen, and we respond quickly in a patient focussed way
- One Team - We work together to provide a high-quality service which is
organised and consistent, and in partnership with both the local Acute and
Community Trusts
- High Standards - We provide skilled professionals working to the highest
standards who are passionate about improving patient care
- Growth & Sustainability - With our strong roots we will continue to thrive
and grow
- Communities - Connecting and engaging to meet local needs
About us
Cumbria Health on Call - CH places the patient, their family and their community at the heart of everything we do. We are an award-winning organisation, the first out-of-hours organisation in the country to be rated as outstanding by the Care Quality Commission (CQC).
We provide primary health care services, both in and out of hours, across Cumbria. We are values-driven and place great emphasis on inclusivity and the wellbeing and development of our staff, while striving to provide a consistently high-quality service. Our service is designed to improve health and wellbeing.
Working for CH can offer flexible opportunities in terms of location, hours and working patterns so you can enjoy a great work life balance. In order to provide the best patient care we understand the importance of ensuring staff satisfaction and are consistently trying to ensure we offer our staff a positive working environment whether that be though training or social events.
Listen to your heart. Have the work life balance you'd love.
Job description
Job responsibilities
This list of duties and responsibilities, which follows, represents the broad range of tasks which may be required to be undertaken either routinely or periodically. This list is not exhaustive and the role may include additional duties which are not listed here:-
- Requesting medication for patients
- Liaising with local pharmacies to ensure that prescription requests get
actioned, to manage supply and issuing problems, and to work closely
where there are concerns with usage of patients.
- To manage the safety alerts into the practice, ensuring that these are
actioned with GPs for the safety of patients.
- Managing medication optimisation, working closing with the clinical lead
and all prescribers, to be defaulting to cost-effective alternatives to save the
NHS money
- Monitoring usage of certain prescriptions and working with clinicians to
improve efficacy and safety (e.g. opiate prescribing)
- Receiving and actioning hospital discharges, so that patients have an
accurate record of the prescriptions that they are on and are swifty able to
access prescribed medication.
- Running searches, contacting patients, and arranging suitable follow-up
appointments as appropriate.
- Other reasonable administration and medicines management tasks not
covered above
Job description
Job responsibilities
This list of duties and responsibilities, which follows, represents the broad range of tasks which may be required to be undertaken either routinely or periodically. This list is not exhaustive and the role may include additional duties which are not listed here:-
- Requesting medication for patients
- Liaising with local pharmacies to ensure that prescription requests get
actioned, to manage supply and issuing problems, and to work closely
where there are concerns with usage of patients.
- To manage the safety alerts into the practice, ensuring that these are
actioned with GPs for the safety of patients.
- Managing medication optimisation, working closing with the clinical lead
and all prescribers, to be defaulting to cost-effective alternatives to save the
NHS money
- Monitoring usage of certain prescriptions and working with clinicians to
improve efficacy and safety (e.g. opiate prescribing)
- Receiving and actioning hospital discharges, so that patients have an
accurate record of the prescriptions that they are on and are swifty able to
access prescribed medication.
- Running searches, contacting patients, and arranging suitable follow-up
appointments as appropriate.
- Other reasonable administration and medicines management tasks not
covered above
Person Specification
Qualifications
Essential
- GCSE grade A to C in English and Maths (or equivalent)
Desirable
- ECDL or equivalent
- NVQ Business Administration
Knowledge
Essential
- Excellent computer skills
Desirable
- Previous experience working within the NHS.
- Previous experience in a similar role.
- Knowledge of prescribing processes
- Understanding medication
Skills and Aptitudes
Essential
- Excellent oral and written communication skills
- Excellent telephone manner
- Ability to prioritise & manage own workload
- Friendly, helpful and can do approach
- Ability to carry out work accurately to specified deadlines
- Close attention to detail
- Excellent organisational skills
- Ability to work on own initiative
- Able to work under pressure
- Able to maintain a high level of confidentiality
Other Requirements
Essential
- Willingness to undertake further training
Personal Circumstances
Essential
- Positive
- Confident
- Well organised
- Good team player
- Flexible
- Ability to build rapport and effective relationships at all levels
- Demonstrate initiative
- Ability to maintain workload in a sometimes busy and demanding environment
Person Specification
Qualifications
Essential
- GCSE grade A to C in English and Maths (or equivalent)
Desirable
- ECDL or equivalent
- NVQ Business Administration
Knowledge
Essential
- Excellent computer skills
Desirable
- Previous experience working within the NHS.
- Previous experience in a similar role.
- Knowledge of prescribing processes
- Understanding medication
Skills and Aptitudes
Essential
- Excellent oral and written communication skills
- Excellent telephone manner
- Ability to prioritise & manage own workload
- Friendly, helpful and can do approach
- Ability to carry out work accurately to specified deadlines
- Close attention to detail
- Excellent organisational skills
- Ability to work on own initiative
- Able to work under pressure
- Able to maintain a high level of confidentiality
Other Requirements
Essential
- Willingness to undertake further training
Personal Circumstances
Essential
- Positive
- Confident
- Well organised
- Good team player
- Flexible
- Ability to build rapport and effective relationships at all levels
- Demonstrate initiative
- Ability to maintain workload in a sometimes busy and demanding environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
