Job summary
We are seeking to recruit a highly motivated and enthusiastic Medicines Manager to join our team at Millom. This is a part-time position offering 30 hours per week, ideal for someone who is passionate about making a difference in patient care and medicines management.
The successful candidate will support the safe and efficient use of medicines, overseeing key processes, ensuring policy compliance, and working closely with both clinical and administrative teams to promote best practice.
We are looking for someone who is:
- Excellent at communication and organisation, with the ability to work collaboratively across teams.
- Friendly, approachable, and helpful, with a positive attitude and a commitment to delivering high-quality service.
- Proactive and solution-focused, with a strong 'can do' approach to challenges and tasks.
This is a fantastic opportunity for someone who enjoys working in a dynamic environment and is keen to contribute to continuous improvement in medicines management.
Closing Date: 15/09/2025
Interview Date: 30/09/2025
WHEN APPLYING FOR THIS ROLE, PLEASE INCLUDE YOUR MOBILE NUMBER ON YOUR APPLICATION SO WE CAN CONTACT YOU IF NEEDED. PLEASE ALSO CHECK YOUR SPAM OR JUNK FOLDER REGULARLY AS EMAILS FROM US MAY OCCASIONALLY BE FILTERED THERE.
We encourage you to apply as early as possible as this job may close earlier than the advertised closing date once enough applications have been received
Please note that we are unable to offer an Employer Sponsored Visa for this role.
Main duties of the job
As a Medicines Manager you will be expected to:
Be the main provision of an efficient, patient-friendly repeat prescribing, audits,
stocktake and ordering of vaccines and medical consumables.
You will contribute to the efficiency and quality improvement of the service to both
patients and clinicians by putting into place processes that minimize the chance of
error, reduce medicine wastage, and improve the quality and accuracy of the
practice repeat prescriptions
All staff are expected to work to Cumbria Health Values:
- Clinically focused - Everything every one of us does is for the patient
- Responsive - We listen, and we respond quickly in a patient focussed way
- One Team - We work together to provide a high-quality service which is
organised and consistent, and in partnership with both the local Acute and
Community Trusts
- High Standards - We provide skilled professionals working to the highest
standards who are passionate about improving patient care
- Growth & Sustainability - With our strong roots we will continue to thrive
and grow
- Communities - Connecting and engaging to meet local needs
About us
Cumbria Health on Call - CH places the patient, their family and their community at the heart of everything we do. We are an award-winning organisation, the first out-of-hours organisation in the country to be rated as outstanding by the Care Quality Commission (CQC).
We provide primary health care services, both in and out of hours, across Cumbria. We are values-driven and place great emphasis on inclusivity and the wellbeing and development of our staff, while striving to provide a consistently high-quality service. Our service is designed to improve health and wellbeing.
Working for CH can offer flexible opportunities in terms of location, hours and working patterns so you can enjoy a great work life balance. In order to provide the best patient care we understand the importance of ensuring staff satisfaction and are consistently trying to ensure we offer our staff a positive working environment whether that be though training or social events.
Listen to your heart. Have the work life balance you'd love.
Job description
Job responsibilities
This list of duties and responsibilities, which follows, represents the broad range of tasks which may be required to be undertaken either routinely or periodically. This list is not exhaustive and the role may include additional duties which are not listed here:-
- Collect Monthly data to monitor improvements in line with core medicine
management objectives
- Attend and disseminate within the practice learning and actions from the
monthly medicine meetings, relevant courses and training events
- Weekly co-ordinate a cohort of patients who need their medication ordering
in a structured manner to ensure safer compliance and to restrict them over
ordering their medications. Keep all clinicians up to date with any changes
in the cohorts medication and any anomalies
- Co-ordinate and keep up to date the High-Risk Drug Monitoring register
monthly recalling all patients for their regular bloods to ensure safe
management of care and maximum recovery of payment for the service
provided.
- Generate the prescriptions for all DDS packs for the local pharmacies.
- Supporting quality improvement measures and contributing to the Quality
and Outcomes Framework and Local Enhanced Services
- Managing medication optimisation, working closing with the clinical lead,
practice pharmacists and all prescribers, to be defaulting to cost-effective
alternatives to save the NHS money
- Working closely with the other Cumbria Health practices Medicines
Management Teams
- Assist the MOP to manage the safety alerts into the practice, maintain an
electronic version and ensuring that these are actioned with GPs for the
safety of patients.
- Build expertise to be able to optimise the benefits from supporting digital
systems, eg Eclipse
- Promote better use of medicines by developing and improving patient
information
- Work alongside the prescription clerk to address patient concerns and
queries and provide medicine management advice
- Apply judgement in assessing medicine management problems and queries
to determine the best course of action
- Monitoring usage of certain prescriptions and working with clinicians to
improve efficacy and safety (e.g. opiate prescribing)
- Facilitate Medicine Management team meetings within the practice
ensuring all delegates attend
- Organise and submit monthly the prescription claim forms that are sent to
NHSBSA (formerly Prescription Pricing Authority) for remuneration
- Assist the MOP with the collation and interpretation of results from the PMM
scheme and assist in the preparation of reports on the progress to the
practice
- Help the practice in the implementation of any drug formularies and
treatment guidelines
- Working with the clinical team to maintain a record of all drugs stored within
the practice and ensure only drugs within Cumbria Healths agreed
rationale are ordered and stocked
- Line Management of the practices Prescription Clerk
- Other reasonable administration and medicines management tasks not
covered above
Job description
Job responsibilities
This list of duties and responsibilities, which follows, represents the broad range of tasks which may be required to be undertaken either routinely or periodically. This list is not exhaustive and the role may include additional duties which are not listed here:-
- Collect Monthly data to monitor improvements in line with core medicine
management objectives
- Attend and disseminate within the practice learning and actions from the
monthly medicine meetings, relevant courses and training events
- Weekly co-ordinate a cohort of patients who need their medication ordering
in a structured manner to ensure safer compliance and to restrict them over
ordering their medications. Keep all clinicians up to date with any changes
in the cohorts medication and any anomalies
- Co-ordinate and keep up to date the High-Risk Drug Monitoring register
monthly recalling all patients for their regular bloods to ensure safe
management of care and maximum recovery of payment for the service
provided.
- Generate the prescriptions for all DDS packs for the local pharmacies.
- Supporting quality improvement measures and contributing to the Quality
and Outcomes Framework and Local Enhanced Services
- Managing medication optimisation, working closing with the clinical lead,
practice pharmacists and all prescribers, to be defaulting to cost-effective
alternatives to save the NHS money
- Working closely with the other Cumbria Health practices Medicines
Management Teams
- Assist the MOP to manage the safety alerts into the practice, maintain an
electronic version and ensuring that these are actioned with GPs for the
safety of patients.
- Build expertise to be able to optimise the benefits from supporting digital
systems, eg Eclipse
- Promote better use of medicines by developing and improving patient
information
- Work alongside the prescription clerk to address patient concerns and
queries and provide medicine management advice
- Apply judgement in assessing medicine management problems and queries
to determine the best course of action
- Monitoring usage of certain prescriptions and working with clinicians to
improve efficacy and safety (e.g. opiate prescribing)
- Facilitate Medicine Management team meetings within the practice
ensuring all delegates attend
- Organise and submit monthly the prescription claim forms that are sent to
NHSBSA (formerly Prescription Pricing Authority) for remuneration
- Assist the MOP with the collation and interpretation of results from the PMM
scheme and assist in the preparation of reports on the progress to the
practice
- Help the practice in the implementation of any drug formularies and
treatment guidelines
- Working with the clinical team to maintain a record of all drugs stored within
the practice and ensure only drugs within Cumbria Healths agreed
rationale are ordered and stocked
- Line Management of the practices Prescription Clerk
- Other reasonable administration and medicines management tasks not
covered above
Person Specification
Qualifications
Essential
- GCSE grade A to C in English and Maths (or equivalent)
Desirable
- ECDL or equivalent
- NVQ Business Administration
Knowledge
Essential
- Excellent computer skills
Desirable
- Previous experience working within the NHS.
- Previous experience in a similar role.
- Knowledge of prescribing processes
- Understanding medication
Skills and Aptitudes
Essential
- Excellent oral and written communication skills
- Excellent telephone manner
- Ability to prioritise & manage own workload
- Friendly, helpful and can do approach
- Ability to carry out work accurately to specified deadlines
- Close attention to detail
- Excellent organisational skills
- Ability to work on own initiative
- Able to work under pressure
- Able to maintain a high level of confidentiality
Desirable
- Previous Line Management / Supervisor experience
- Experience of introducing cost effective change
Other Requirements
Essential
- Willingness to undertake further training
Desirable
- Full Clean Driving Licence and access to a vehicle
Personal Circumstances
Essential
- Positive
- Confident
- Well organised
- Good team player
- Flexible
- Ability to build rapport and effective relationships at all levels
- Demonstrate initiative
- Ability to maintain workload in a sometimes busy and demanding environment
Person Specification
Qualifications
Essential
- GCSE grade A to C in English and Maths (or equivalent)
Desirable
- ECDL or equivalent
- NVQ Business Administration
Knowledge
Essential
- Excellent computer skills
Desirable
- Previous experience working within the NHS.
- Previous experience in a similar role.
- Knowledge of prescribing processes
- Understanding medication
Skills and Aptitudes
Essential
- Excellent oral and written communication skills
- Excellent telephone manner
- Ability to prioritise & manage own workload
- Friendly, helpful and can do approach
- Ability to carry out work accurately to specified deadlines
- Close attention to detail
- Excellent organisational skills
- Ability to work on own initiative
- Able to work under pressure
- Able to maintain a high level of confidentiality
Desirable
- Previous Line Management / Supervisor experience
- Experience of introducing cost effective change
Other Requirements
Essential
- Willingness to undertake further training
Desirable
- Full Clean Driving Licence and access to a vehicle
Personal Circumstances
Essential
- Positive
- Confident
- Well organised
- Good team player
- Flexible
- Ability to build rapport and effective relationships at all levels
- Demonstrate initiative
- Ability to maintain workload in a sometimes busy and demanding environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
