Mountbatten Isle of Wight

Fleet Coordinator

This job is now closed

Job summary

Are you our new Fleet Coordinator?

The purpose of this role is to coordinate and oversee the management of Mountbatten Isle of Wight's fleet of vehicles, ensuring compliance with all relevant regulations. The post holder will ensure that all vehicles are properly maintained, serviced and MOT regularly, detailed records are kept up to date, and will coordinate emergency repairs of vehicles.

Does this sound like you?

Fixed Term: 2 years

Part Time: 7.5 hours per week (to be worked flexibly according to the needs of the service)

To Start: March 2024

Main duties of the job

Key tasks will include:

Maintaining and managing a fleet inventory database of all vehicles owned by Mountbatten IW, including service, repair work, and MOT history and renewal dates

Carrying out, documenting and producing a report of monthly inspection checks on all Mountbatten IW owned vehicles to ensure in a roadworthy and safe condition

Ensuring all Mountbatten IW cars are appropriately insured, and employee driving licence checks are documented

Carrying out employee driver car inductions and familiarisation.

About You:

You will have some experience of managing an organisations fleet and have a good understanding of the regulations related to vehicle maintenance and safety. Work within a healthcare or charitable organisation is desirable.

You will have excellent organisational skills and be confident in prioritising workload, balancing demands and, working to deadlines. You will have good interpersonal and communication skills with a can do attitude. Skills and experience in spreadsheet and database application management are essential.

You will have a full clean driving licence and be able to competentlydrive a variety of vehicles.

About us

At Mountbatten making our employees feel valued is as important to us as making sure that our patients are safe. We are looking for people that live our values to help us make a difference to the thousands of patients and their families who come to us for help and support every year.

Our vision at Mountbatten is of a world where all dying people and those close to them, have access to expert care of the highest quality, provided by compassionate and professional teams.

Our Values

We care about what we do. We appreciate that people are different and we are kind and compassionate to our patients and families, to our local community and to each other

We are experts in our field. We are professional at all times, aspiring to be the best that we can be in everything that we do

We are innovative and bold. We respond quickly and creatively to the changing needs of our society within the scope of our human and financial resources

We respect our community. We exist for our local population, now and into the future, and we believe that we can achieve more together by working in partnership with others

Date posted

15 January 2024

Pay scheme

Other

Salary

£4,540.57 to £6,054.09 a year (Full Time Equivalent £22,702.84 - £30,270.46)

Contract

Fixed term

Duration

2 years

Working pattern

Part-time

Reference number

B0508-VC253a

Job locations

Halberry Lane

Newport

Isle of Wight

Hampshire

PO30 2ER

Job description

Job responsibilities

Fleet Coordination Tasks

Maintaining a fleet inventory database of all vehicles owned by Mountbatten IW, including service, repair work and MOT history and renewal dates.

Working with the Director of Finance, ensure that all Mountbatten IW vehicles are insured and registered.

Working with the People Services department, ensure that employees have the correct licences for driving the vehicle being driven and that these are held in the employees HR file.

Coordinating with staff using the vehicles to arrange maintenance / repairs, annual MOT and servicing at a local garage meeting statuary deadlines.

Raising purchase orders and gaining relevant approval for all vehicle repairs.

Carrying out, documenting and producing a report of monthly inspection checks on all Mountbatten IW owned vehicles to ensure in a roadworthy and safe condition.

Ensuring internal and external cleaning of all Mountbatten IW owned vehicles at least monthly and more frequently as required in the winter and when poor weather conditions.

Checking and replacing items in the vehicle winter pack, safety equipment, breakdown, emergency and accident information kept in each vehicle monthly.

Obtaining and ensuring all vehicles have a fuel card attached to the vehicle keys and the PIN numbers for the fuel cards are issued to the relevant authorised employees. Monitor fuel usage and investigate any discrepancies.

Responsible for changing the digital combination lock for the key cupboard housing the vehicles keys every 3 months and inform relevant employees who use Mountbatten vehicles.

Coordinating the process of any penalty charge notices, working with People Services to notify employees of any payments due and penalty points.

Working with the Director of Finance and drivers in liaising with insurance companies following an accident.

Carrying out employee driver car inductions and familiarisation.

Provide regular fleet reports, as requested.

Please refer to the attached Job Description, which includes the Person Specification, for the full duties of this role with us here at Mountbatten.