Job summary
The
Compliance Assistant will play a vital role in supporting the HR and
Recruitment Team to ensure Harrow Health CIC meets all relevant laws,
regulations, and internal policies. You will be primarily focused on
compliance, acting as a key resource for monitoring, maintaining, and improving
compliance processes to safeguard the organisations integrity.
Main duties of the job
Maintain and regularly update the
organisations mandatory compliance checklist in accordance with regulatory and
company requirements.
Monitor compliance deadlines and ensure timely
completion of all mandatory compliance tasks by employees across all
departments.
Track individual and departmental compliance
status, identifying outstanding or overdue requirements.
Communicate with employees and relevant
department heads to remind, escalate, and resolve compliance gaps.
Collect, verify, and maintain documentation as
proof of compliance for audits or regulatory reviews.
Generate and present periodic compliance
status reports to management, highlighting areas of concern and completed
tasks.
Serve as the primary point of contact for
compliance-related queries and clarifications regarding checklist requirements.
Coordinate with HR and Recruitment department
to onboard new hires regarding compliance expectations and checklist adherence.
Assist in preparing the organisation for
external audits or inspections related to mandatory compliance.
Proactively identify process improvements to streamline compliance
tracking and reporting
About us
Harrow Health Community Interest
Company began in 2007 by a group of Harrow GPs, whose sole aim was to ensure
patients receive a high-quality clinical care service within the community.
Over the years, Harrow Health has expanded. We
are a SME with approx. 60 employees. We
now provide many clinical services, which include, Community Services, Right to
Choose provider for ADHD and our Whole Systems Integrated Care Services.
Our Vision:
To provide
high quality patient care, enhancing patient experience by providing excellent
clinical effectiveness in a safe environment. Working in partnership to provide
gold standard services and develop a sustainable future for the local health
community.
Job description
Job responsibilities
The
Compliance Assistant will play a vital role in supporting the HR and
Recruitment Team to ensure Harrow Health CIC meets all relevant laws,
regulations, and internal policies. You will be primarily focused on
compliance, acting as a key resource for monitoring, maintaining, and improving
compliance processes to safeguard the organisations integrity.
Support HR and
Recruitment in ensuring employee records, databases, and documentation meet
compliance standards
Assist with ensuring GDPR and data protection compliance in all HR
processes.
Provide support during internal and external audits, including gathering
required documentation and evidence.
Help ensure company
HR policies and procedures align with relevant compliance and employment law
standards.
Job description
Job responsibilities
The
Compliance Assistant will play a vital role in supporting the HR and
Recruitment Team to ensure Harrow Health CIC meets all relevant laws,
regulations, and internal policies. You will be primarily focused on
compliance, acting as a key resource for monitoring, maintaining, and improving
compliance processes to safeguard the organisations integrity.
Support HR and
Recruitment in ensuring employee records, databases, and documentation meet
compliance standards
Assist with ensuring GDPR and data protection compliance in all HR
processes.
Provide support during internal and external audits, including gathering
required documentation and evidence.
Help ensure company
HR policies and procedures align with relevant compliance and employment law
standards.
Person Specification
Qualifications
Essential
- Educated to GCSE level or equivalent, including English and Maths
- Evidence of Continued professional development
Desirable
- Educated to CIPD Level 3
- Math and English GCSE minimum.
Experience
Essential
- Strong administrative and organisational skills.
- Previous administrative experience in a busy office environment.
- Proficient in Microsoft Office (Outlook, Word, Excel).
- Excellent attention to detail and organisational skills.
- Knowledge of UK employment law.
- Confidentiality and discretion in handling sensitive information.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team
Desirable
- Previous experience in a compliance, audit, or risk management role.
- Familiarity with healthcare sector compliance requirements.
- Experience supporting internal or external audits.
- CIPD Level 3 qualification or working towards it.
- Training in safer recruitment practices.
Skills and Knowledge
Essential
- Understanding of general recruitment processes.
- Basic knowledge of employment legislation and data protection.
- Awareness of the importance of safeguarding and safer recruitment practices.
- Excellent written and verbal communication skills.
- -Ability to prioritise and manage multiple tasks efficiently.
- Strong attention to detail and high level of accuracy.
- Proficient in Microsoft Office (Outlook, Word, Excel).
- Ability to handle sensitive and confidential information appropriately.
Desirable
- Knowledge of NHS terms and conditions and recruitment policies.
- Understanding of equal opportunities and diversity in recruitment.
- Ability to use HR software and digital document management systems.
- Confidence in liaising with multiple stakeholders including clinicians, managers, and external candidates.
Person Specification
Qualifications
Essential
- Educated to GCSE level or equivalent, including English and Maths
- Evidence of Continued professional development
Desirable
- Educated to CIPD Level 3
- Math and English GCSE minimum.
Experience
Essential
- Strong administrative and organisational skills.
- Previous administrative experience in a busy office environment.
- Proficient in Microsoft Office (Outlook, Word, Excel).
- Excellent attention to detail and organisational skills.
- Knowledge of UK employment law.
- Confidentiality and discretion in handling sensitive information.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team
Desirable
- Previous experience in a compliance, audit, or risk management role.
- Familiarity with healthcare sector compliance requirements.
- Experience supporting internal or external audits.
- CIPD Level 3 qualification or working towards it.
- Training in safer recruitment practices.
Skills and Knowledge
Essential
- Understanding of general recruitment processes.
- Basic knowledge of employment legislation and data protection.
- Awareness of the importance of safeguarding and safer recruitment practices.
- Excellent written and verbal communication skills.
- -Ability to prioritise and manage multiple tasks efficiently.
- Strong attention to detail and high level of accuracy.
- Proficient in Microsoft Office (Outlook, Word, Excel).
- Ability to handle sensitive and confidential information appropriately.
Desirable
- Knowledge of NHS terms and conditions and recruitment policies.
- Understanding of equal opportunities and diversity in recruitment.
- Ability to use HR software and digital document management systems.
- Confidence in liaising with multiple stakeholders including clinicians, managers, and external candidates.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
