Job responsibilities
Job Description
Key
Responsibilities:
Recruitment
& Onboarding:
Posting job advertisements
and managing applications.
Scheduling interviews and
coordinating with candidates.
Preparing offer letters and
contracts.
Handling right-to-work
checks and background screening.
Assisting with new employee
inductions.
Employee
Records & Documentation:
Maintaining and updating HR
databases and personnel files.
Managing absence records,
including sickness and holiday leave.
Ensuring compliance with
GDPR regarding employee data.
Payroll
& Benefits Administration:
Supporting payroll
processing by collecting and verifying employee data
Assisting with employee
benefits, such as pensions and healthcare.
Handling expenses and
reimbursement claims.
HR
Policies & Compliance:
Ensuring company policies
align with UK employment laws.
Assisting with disciplinary
and grievance procedures.
Keeping up to date with
changes in HR legislation.
Training
& Development:
Coordinating staff training
sessions and maintaining training records.
Assisting with employee
development programs.
General
HR Support:
Acting as the first point
of contact for HR-related queries.
Supporting HR projects and
initiatives.
Assisting in performance
management processes.
Skills
Required:
Strong administrative and
organisational skills.
Knowledge of UK employment
law.
Confidentiality and
discretion in handling sensitive information.
Excellent communication and
interpersonal skills.
Additional Information:
Appraisal
Harrow Health operates a system
of individual performance review/appraisal for the purpose of agreeing performance objectives and discussing development needs in line with requirements of service need in the operational plan.
To have responsibility for a
commitment to maintaining a high-quality service to patients by continual
development of Service
in the light of research evidence
and by audit, based against clinically relevant standards.
Code of Conduct
for Professional Group
All members of staff are required to work in accordance with their professional groups code of conduct (e.g. NMC, GMC, HPC).
This job description is intended as a basic
guide to the scope and responsibilities of the
post and is not
exhaustive. It will be subject to
regular review and amendment as necessary in consultation with the postholder.
Conflict of Interests
You may not without the consent
of Harrow Health engage in any outside employment. You must declare to your manager
all private interests, which could potentially result in personal
gain because of your
employment position at Harrow Health. Interests
that might appear to be in conflict should also be declared.
Important
Advisory for Current and Prospective Employees
At Harrow
Health CIC, we strive to maintain a positive and professional working
relationship with all employees. Therefore, it is in the best interests of both
the employee and our clinical team that, in the event a medical referral is
required from your GP during your employment, an alternative healthcare
provider, where feasible, should be chosen instead of Harrow Health CIC. This
practice helps to avoid any potential conflicts of interest.
For
further information or clarification, please contact the HR department.
DBS
It is a requirement of this position
that a Criminal Records Bureau disclosure at the standard
level is undertaken.
Confidentiality
The post holder is required not to disclose such information,
particularly that relating to patients and staff. All employees are subject to the Data Protection Act 1998 and
must not only maintain strict confidentiality
in respect of patient
and staff records, but the accuracy and integrity of the information contained within. The post
holder must not at any time use personal data held by Harrow Health for any unauthorised purpose or disclosure such as data to a third party.
You must not make any disclosure to any unauthorised person or use any
confidential information relating to the business affairs of Harrow. Health unless expressly authorised to do so by Harrow
Health. Further guidance on confidentiality is contained within Harrow Health
Information Security Management System (ISMS).
Data Protection
The post holder must always
respect the confidentiality of information in line with the requirements of the Data Protection Act. This includes, if required to do so, obtain,
process and/or use information held on a computer in a fair and lawful
way, to hold data only for the specified registered purposes and to use or
disclose data only to authorized persons or organisations as instructed. By signing the job
description, you agree to adhere to the NHS code of conduct.
Education and Training
Personal continuing professional development is encouraged, and an annual appraisal system
is in place to discuss
personal development and ongoing training/objectives.
Equal Opportunities
The post holder is always
required to carry
out responsibilities with due regard
to Harrow Health Equal Opportunities Policy
and to ensure that staff receive equal treatment throughout their employment with Harrow Health
Smoking
Smoking is not allowed in any part of Harrow
Health premises.
Health and Safety
As an employee
of Harrow Health, the employee has a duty under the Health and Safety at Work
Act 1974, to:
Take
reasonable care of the health and safety of themselves and all other persons
who may be affected by their acts or omissions at work.
Co-operate
with their employer to ensure compliance with Health and Safety legislation and
the Health and Safety policies and procedures of the treatment centre, not
intentionally or recklessly interfere with, or misuse, anything provided in the
interests of health, safety, or welfare, in pursuance of any of the relevant statutory provisions.
Risk Management
All members of staff have a responsibility to report all clinical and non-clinical accidents or incidents
promptly and when requested to, co-operate with any investigation undertaken.
This list of
duties and responsibilities is by not exhaustive and the postholder may be
required to undertake other relevant and appropriate duties as reasonably
required.
