Job summary
The Childrens Trust
exists to support children and their families with acquired brain injuries and
neurodisabilities. We are a complex organisation that constantly thrives to
deliver the best outcomes for the children we serve. Effective governance is key
to achieve this.
If you are a governance
professional who is committed to providing high quality professional
secretarial and administrative services and is motivated by working for a
charity with a passionate, relevant mission, this exciting role of Governance
Administrator in our Risk & Governance team might be for you!
Staff benefits include,
shuttle bus, and more Read more below
Main duties of the job
Attend all committees and take accurate minutes.
Follow up any agreed
action points with those responsible and inform the chair of progress.
Liaise with those
preparing papers to make sure they are available on time and distribute the
agenda and papers.
Maintain
copies of current terms of reference and membership of any committees and any
nominated trustee e.g. safeguarding.
Maintain a record of
all relevant documents, including minutes, record of conflicts and interests,
etc.
Maintain a trustee
meeting attendance record.
With experience of
working in a complex environment, across a large and diverse workforce, you
will be exceptionally organised with a high-level of attention to detail. You
will naturally possess excellent inter-personal skills, and an ability to
consult and positively engage with key stakeholders across the organisation.
About us
About Us
The Childrens Trust is
the UKs leading charity for children with acquired brain injury, providing
expert rehabilitation, education, therapy, and care at our national specialist
centre in Tadworth, and to children and their families across the UK, via our
Brain Injury Community Service.
Boasting a beautiful 24-acre site in Surrey, we
are located just outside of London, close to the M25 (accessible via Junction
8, A217 to Tadworth) and easily accessible via National Rail, by way of:
Clapham Junction, Sutton, and Epsom.
Staff Benefits
The work we do is
highly rewarding, and in addition to an attractive salary, we offer a valuable
range of benefits, including, adoption pay, time off for fertility treatment,
enhanced paternity leave, paid carers leave, time out days for those
experiencing menopause symptoms, time off for gender reassignment.
We also offer
additional annual leave days for those with long service, with entitlements
ranging from 35 to 41 days (including bank holidays) depending on your length
of service.
Other benefits include
free on-site parking; a staff shuttle service from Epsom and Sutton train
stations to Tadworth Court, subsidised cafeteria, on-site staff accommodation
(subject to availability), the ability to retain your NHS pension (where
applicable) or the opportunity to join an alternative scheme, and the
opportunity to develop your career in a supportive and collaborative
environment.
Job description
Job responsibilities
Governance and Team Working
Provide administrative, co-ordination and secretarial support
to all board-level committees.
Attend all committees and take accurate
minutes
Liaise with those preparing
papers to make sure they are available on time and distribute
the agenda and papers
Follow up any agreed action points with those responsible and inform the chair of progress.
Undertake other or additional duties that are within your skills and abilities, as the
organisation may reasonably require from time to time.
Maintain copies of current
terms of reference and membership of any committees and any nominated trustee
e.g. safeguarding.
Maintain a record of all relevant
documents, including minutes,
record of interest, etc.
Maintain a trustee meeting
attendance record
Make an effective and supportive contribution to the team through:
o
Creating, developing, and maintaining effective
working relationships with colleagues in own department, across
site and externally
o
Being curious and showing
initiative in terms of new ways of working and systems.
Undertake such other
administrative duties as may be reasonably requested from time to time,
including cover for EAs
Professionalism
Take action and raise
concerns.
Adhere to the policies
and procedures of The Childrens Trust.
Maintain professional boundaries and professionalism at all times.
Show commitment to demonstrating the organisations values and behaviours at all times.
Health and Safey
Adheres to all Health
and Safety guidelines, principles, and regulations to perform your role and comply with The Childrens
Trust policies and procedures.
Provide evidence of all vaccinations (or medical exemption) required for the post.
Adhere to manual handling
procedures and complete
mandatory manual handling training.
Promotes the health and safety of others.
Uses the incident reporting
and risk assessment system (IRAR), to identify and report
risks and incidents/actions if directed.
Responsible for identifying and mitigating risk within the work environment.
Wellbeing and Emotional Resilience
Maintains a positive approach
and outlook when dealing with change and overcoming
challenges and problems.
Recognises own limitations, develops
realistic goals, and uses support
network resource when or if
necessary.
Treats challenges and problems
as a learning experience.
Remains organised and focused
when under pressure.
Responds appropriately and effectively to all constructive feedback.
Motivates self and other.
Job description
Job responsibilities
Governance and Team Working
Provide administrative, co-ordination and secretarial support
to all board-level committees.
Attend all committees and take accurate
minutes
Liaise with those preparing
papers to make sure they are available on time and distribute
the agenda and papers
Follow up any agreed action points with those responsible and inform the chair of progress.
Undertake other or additional duties that are within your skills and abilities, as the
organisation may reasonably require from time to time.
Maintain copies of current
terms of reference and membership of any committees and any nominated trustee
e.g. safeguarding.
Maintain a record of all relevant
documents, including minutes,
record of interest, etc.
Maintain a trustee meeting
attendance record
Make an effective and supportive contribution to the team through:
o
Creating, developing, and maintaining effective
working relationships with colleagues in own department, across
site and externally
o
Being curious and showing
initiative in terms of new ways of working and systems.
Undertake such other
administrative duties as may be reasonably requested from time to time,
including cover for EAs
Professionalism
Take action and raise
concerns.
Adhere to the policies
and procedures of The Childrens Trust.
Maintain professional boundaries and professionalism at all times.
Show commitment to demonstrating the organisations values and behaviours at all times.
Health and Safey
Adheres to all Health
and Safety guidelines, principles, and regulations to perform your role and comply with The Childrens
Trust policies and procedures.
Provide evidence of all vaccinations (or medical exemption) required for the post.
Adhere to manual handling
procedures and complete
mandatory manual handling training.
Promotes the health and safety of others.
Uses the incident reporting
and risk assessment system (IRAR), to identify and report
risks and incidents/actions if directed.
Responsible for identifying and mitigating risk within the work environment.
Wellbeing and Emotional Resilience
Maintains a positive approach
and outlook when dealing with change and overcoming
challenges and problems.
Recognises own limitations, develops
realistic goals, and uses support
network resource when or if
necessary.
Treats challenges and problems
as a learning experience.
Remains organised and focused
when under pressure.
Responds appropriately and effectively to all constructive feedback.
Motivates self and other.
Person Specification
Skills & Abilities
Essential
- Excellent time management skills.
- Minute taking excellent writing skills.
- Ability to embrace change and new challenges and learn new skills with a positive attitude.
- Exceptional organisation skills: ability to manage multiple tasks and priorities efficiently, maintaining high levels of accuracy.
- A proactive approach with a keen eye for detail, high levels of confidentiality, and a professional demeanour.
- Strong interpersonal skills with the ability to display discretion when dealing with confidential and sensitive information.
- A team player who is comfortable working across various departments and stakeholders
Experience
Essential
- Experience as corporate governance administrator (or similar).
- Understanding of charity governance.
- Experience of managing committees and producing high quality minutes and action logs.
- Working under pressure in complex and demanding environments and to specific timeframes.
- Strong communication skills (written and verbal).
- Experience of Microsoft Office and an aptitude and curiosity for learning new software and systems.
Qualifications
Essential
- GCSE (or equivalent) English and Maths or relevant work experience.
- Relevant secretarial or administrative qualification, or equivalent experience in a similar role.
Personal Qualities
Essential
- Commitment to the vision and values of The Childrens Trust.
- Flexible and can do attitude to competing commitments in workload.
- Highly motivated and reliable.
- Ability to cope working in a demanding environment.
Person Specification
Skills & Abilities
Essential
- Excellent time management skills.
- Minute taking excellent writing skills.
- Ability to embrace change and new challenges and learn new skills with a positive attitude.
- Exceptional organisation skills: ability to manage multiple tasks and priorities efficiently, maintaining high levels of accuracy.
- A proactive approach with a keen eye for detail, high levels of confidentiality, and a professional demeanour.
- Strong interpersonal skills with the ability to display discretion when dealing with confidential and sensitive information.
- A team player who is comfortable working across various departments and stakeholders
Experience
Essential
- Experience as corporate governance administrator (or similar).
- Understanding of charity governance.
- Experience of managing committees and producing high quality minutes and action logs.
- Working under pressure in complex and demanding environments and to specific timeframes.
- Strong communication skills (written and verbal).
- Experience of Microsoft Office and an aptitude and curiosity for learning new software and systems.
Qualifications
Essential
- GCSE (or equivalent) English and Maths or relevant work experience.
- Relevant secretarial or administrative qualification, or equivalent experience in a similar role.
Personal Qualities
Essential
- Commitment to the vision and values of The Childrens Trust.
- Flexible and can do attitude to competing commitments in workload.
- Highly motivated and reliable.
- Ability to cope working in a demanding environment.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
