Job summary
Calder and Ryburn PCN is delivering the Covid vaccination programme on behalf of practices in their area.
We are looking for experienced administrators to support our Covid vaccination team across the Primary Care Network.
We're looking for proactive and caring professionals who are wanting to support the vaccination team. We are flexible to fit with your other commitments and are happy to discuss the hours available depending what you are looking for.
All successful applicants will be required to work at different sites and so it would be advantageous to be a driver with your own vehicle for work use but not essential.
If you would like to come and visit the team and see the clinics in action please contact wyicb-cal.pgpahr@nhs.net where we can arrange this.
To apply, simply send us your CV and we will respond immediately.
Employment in this post requires an Enhanced Disclosure and Barring Service (DBS) check, which we will cover the cost of. Applicants who subscribe to the DBS update service are able to present a valid DBS certificate instead of requiring a new check.
Main duties of the job
The Covid Administrator will work as part of a
dynamic team in delivering a safe and effective service for the mass delivery of
the COVID-19 vaccinations. The post holder will be responsible for providing
administrative support within a team of staff working in a mass vaccination
site.
In particular, the post holder will be responsible for:
Accessing and maintaining accurate patient records, adhering to
confidentiality as per the sites policy
Providing admin support on the vaccination activity by supporting the
vaccinator with vaccination delivery and vaccination records
Recording vaccination consent and marking completion
Ensuring infection and waste control at the vaccination station
About us
Pennine GP Alliance is the GP Federation for Calderdale and we recruit and manage staff on behalf of our Primary Care Networks.
The PCN in which you will work was nominated for vaccination site of the year in 2022 and they maintain the highest standards.
Working with us you'll be part of a strong team, challenge yourself, build a career, and teach us what we don't know. And you'll be working towards our vision to be better every day through excellence, compassion and expertise in all we do.
Job description
Job responsibilities
Role specific
Support the vaccinator in the delivery of the vaccination through
undertaking administrative tasks
Ensure all paperwork has been provided pre-vaccination by the patient,
check identity & confirm vaccine details (type, date, time, dose)
May be required to support the patient to prepare for the vaccination (e.g.
have their arm ready)
Direct patient to the post vaccination waiting area
Record vaccination event and mark completion; if for any reason the
vaccination hasnt been completed, record that information along with the
reason
Provide non-clinical advice, information to patients and relatives when
necessary
Assist with data collection activities by ensuring records are up to date
Maintain accurate, clear and legible documentation in all legal records in
accordance with the Data Protection Act
Check that all equipment is safe and available for use and support with the
configuration of the vaccination station
Work within organisation policies, procedures and guidelines
Job description
Job responsibilities
Role specific
Support the vaccinator in the delivery of the vaccination through
undertaking administrative tasks
Ensure all paperwork has been provided pre-vaccination by the patient,
check identity & confirm vaccine details (type, date, time, dose)
May be required to support the patient to prepare for the vaccination (e.g.
have their arm ready)
Direct patient to the post vaccination waiting area
Record vaccination event and mark completion; if for any reason the
vaccination hasnt been completed, record that information along with the
reason
Provide non-clinical advice, information to patients and relatives when
necessary
Assist with data collection activities by ensuring records are up to date
Maintain accurate, clear and legible documentation in all legal records in
accordance with the Data Protection Act
Check that all equipment is safe and available for use and support with the
configuration of the vaccination station
Work within organisation policies, procedures and guidelines
Person Specification
Qualifications
Essential
- Educated to NVQ level 3 or equivalent previous proven experience
Experience
Essential
- Commitment and willingness to undertake learning and development courses
- as required to ensure competency for role
- Understanding of Confidentiality and Data Protection Act
- Able to demonstrate a basic understanding of the national vaccination
- programme
Desirable
- Experience of administrative role
- Experience of working with the public
Skills Capabilities & Attributes
Essential
- Good communication skills
- Communicate relevant information to patients, with empathy and reassurance
- Able to demonstrate professional conduct, preserve patient rights including confidentiality and promote mutual respect amongst colleagues
- Able to maintain and record accurate documentation of interactions between clients, colleagues and other agencies in the appropriate legal records
Person Specification
Qualifications
Essential
- Educated to NVQ level 3 or equivalent previous proven experience
Experience
Essential
- Commitment and willingness to undertake learning and development courses
- as required to ensure competency for role
- Understanding of Confidentiality and Data Protection Act
- Able to demonstrate a basic understanding of the national vaccination
- programme
Desirable
- Experience of administrative role
- Experience of working with the public
Skills Capabilities & Attributes
Essential
- Good communication skills
- Communicate relevant information to patients, with empathy and reassurance
- Able to demonstrate professional conduct, preserve patient rights including confidentiality and promote mutual respect amongst colleagues
- Able to maintain and record accurate documentation of interactions between clients, colleagues and other agencies in the appropriate legal records
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
