Pharmacy Administrator

Job description

Job responsibilities

1. Main Duties & Responsibilities

Receive deliveries from suppliers, check for accuracy, and store stock securely.

Answer medicines management-related phone calls and resolve basic enquiries.

Prepare prescription batches and maintain appropriate records.

Place orders for stocks of medicines and equipment as needed.

Process orders received from sites and delivery.

Ensure that stock levels are adequate and that expired, unwanted, and overstocked drugs are removed.

File pharmacy records and destroy records no longer required.

Deal with queries from base and site staff and refer to Pharmacist where appropriate.

Participate in drug and equipment stock audits and monitoring.

Comply with Pharmacy and Health and Safety legislation and PELC policies and procedures.

Empty returned boxes and sort drugs for destruction.

Participate in the development of the medicines management service.

Communicate effectively with site staff to ensure procedures to maintain temperature of medicines are followed.

Report quality issues regarding storage of medicines/consumables to Medicines Management team.

Provide routine information and answer queries regarding consumables within the limits of their knowledge.

Report to the team of any potential medicines/consumables storage or transport problems that may impact on the delivery of patient services or the pharmacy budget.

Assess situations concerning availability of consumables and manage/alert to Pharmacy Operations Manager to issues with storage and supply which may compromise patient care.

Monitor medication room and fridge temperature logs and obtain advice from Medicines Management team regarding stability of medications.

Responsible for maintaining stock control including, investigating, identifying and reporting stock level discrepancies to Medicines Management team.

Responsible for ensuring stock of consumables are maintained at the correct levels. This may include forethought to predict period of increased demand.

Responsible for ensuring spill kits and extravasations kits are available and in date at all sites.

Responsible for checking expiry dates of all consumables at sites including nursing trollies.

Attend mandatory manual handling training post holder must understand logistics of correct lifting, handling and moving various size containers of various weights.

Ensure all work carried out complies with Medicines Management policy.

Assembling and checking consumable items received from NHS Supply Chain.

Safe and secure disposal of unwanted/unused consumables as per policy.

Undertake audits as required which can be used to improve stock management process.

To follow instructions for amendments to the service as required.

Attend training courses from time to time as may be deemed necessary to develop and enhance accuracy as appropriate.

To enter, monitor and maintain up to date records of consumables stock.

Responsible for ensuring correct and accurate documentation including all invoices.

Responsible for accurate recording of stock into consumables expiration/wastage log.

Reports stock discrepancies.

Responsible for dealing with any stock related complaints or queries.

Person Specification

Experience

Essential

• Understanding of responsibilities under health and safety legislation and working practices, including lifting and handling
• Undersatnding of COSHH for handling of hazardous pharmaceuticals
• Knowledge of computerised systems
• Understanding of the principles of stock rotation and the importance of monitoring expiry dates

Skills & Abilities

Essential

• Methodical able to apply accurate attention to detail
• Basic computer skills and able to enter data accurately
• Able to follow procedures and maintain records
• Able to work unsupervised and able to follow instructions
• Able to prioritise workload, sometimes in a pressurised environment
• Able to work as part of a team
• Able to find solutions to problems, and act accordingly
• Clean driving licence

Qualifications

Essential

• Good GCSEs in Maths and English

Desirable

• NVQ Level 2 in Administration or working towards NVQ

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Partnership of East London Co-operatives (PELC) Ltd

Address

Unit 3, Bourne Court

Southend Road

Woodford

IG8 8HD

Employer's website

http://www.pelc.nhs.uk/home.html (Opens in a new tab)