Payroll and Finance Officer

Job description

Job responsibilities

The role offers hybrid working with a minimum of three days on-site per week. Attendance on Wednesdays is mandatory.

Main Tasks and Responsibilities:

Payroll Responsibilities

• Support the accurate and timely processing of payrolls for approximately 250 staff, including addressing queries and supporting HR and departmental managers.
• Collaborate with HR team and pension leads to ensure compliance with statutory deductions, accurate submissions to HMRC and pension submissions on NHS Pensions Online.
• Ensure the appropriate maintenance and accuracy of the Itrent payroll system records working alongside the HR Team lead.
• Prepare and review monthly payroll reports for accuracy, identifying any variances for further analysis.
• Provide general guidance and coordination on payroll-related queries, working closely with HR and employee line management as required.
• Maintain proper documentation and controls for payroll processes to meet audit and compliance requirements.

Finance Responsibilities

• Accounts Payable: Process supplier invoices accurately, ensuring they reflect agreed rates and are correctly coded; ensure timely payments and work with the Finance Manager to resolve any invoice disputes.
• Accounts Receivable: Support timely recovery of income, including commissioner debt and salary overpayments; track payroll-related recoveries and collaborate with the Finance Manager to resolve any payment disputes.
• Assist in maintaining accurate credit and debtor reports.
• Undertake any other duties as required to support the finance and payroll function.
• Flexibility is required to adapt to changing priorities within the team.

Other Duties

• The postholder will be required to be a trained loggist to support LCW during an incident. The postholder will be expected to train and then attend an annual refresher course.
• The postholder will be expected to shadow services once a quarter in order that they are able to see how services are delivering and understand the operating context for LCW. The postholder will be expected to shadow across the full range of services over a period of time

Person Specification

Skills

Essential

• Strong analytical and problem-solving skills with attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage competing priorities and work under pressure to meet deadlines.
• Proactive and self-motivated with a collaborative approach to teamwork.
• Flexible and adaptable to evolving organisational needs.
• Analytical mind and a problem-solver with attention to detail.
• Excellent communication and presentation skills.
• Organisational and leadership skills.
• Good networking skills.
• Good business acumen.
• Effective comprehension, listening and communication skills.
• Being able to resolve issues creatively.
• Keen team player.

Experience

Essential

• Proven experience in supporting accurate and timely payroll processes and procedures is required, with a strong understanding of statutory requirements and attention to detail.
• Experience in accounts payable and receivable, along with general finance support, is desirable to assist with wider team functions such as invoice processing, income recovery, and financial administration.

Knowledge

Essential

• Familiarity with iTrent
• Knowledge of PAYE/NI rules, NHS pensions, and statutory benefits (SSP, SMP, SPP).
• Strong proficiency in Microsoft Office, particularly Excel.

Desirable

• Understanding of NHS pensions
• Prior experience of working with accounting systems particularly Sage

Qualifications

Essential

• CCAB, equivalent secondary education or relevant work experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

LCW UCC

Address

St. Charles Hospital

Exmoor Street

London

W10 6DZ

Employer's website

https://www.lcwucc.com/ (Opens in a new tab)